Intersos recruits 01 Logistics Coordinator

Intersos recruits 01 Logistics Coordinator

Terms of reference

Job Title: Logistics Coordinator

Code: SR–938

Duty station: Various Locations

Starting date: 08/04/2019

Contract duration: 12 months (with probation)

Reporting to: Head of Mission

Supervision of: Logistics staff, different according to the country

Dependents: No

Main responsibilities and tasks

Supply chain and purchases

• Guarantee that purchase procedures are respected, and supervise the purchasing process for the whole mission
• Supervise the identification and referencing of suppliers, guarantee the pre-qualification of the suppliers and their evaluation/review at least once every year
• Work in close collaboration with the log and program staff at field and capital level
• Support and help the program managers to prepare their procurement
• Ensure that contracts signed are adequate in terms of effectiveness and protection of INTERSOS interests
• Consolidate/update the mission’s price catalogue for the mission’s operation areas, ensure that purchase files are complete and correctly archived

Shipment

• Supervise the shipment and delivery of materials up to their final destination
• Coordinates with the logistical department at HQ for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs
• Stock management
• Guarantee the management and monitoring of the mission’s stock, according to INTERSOS procedures and tools
• Ensure that stocking sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and salubriousness
• Supervise fluxes of merchandise, makes sure that the goods received are conform and recorded
• Ensure the movement/transfer of documents is properly referenced, check stock reports on a monthly bases and perform physical inventories

Transportation/Fleet Management

• Compound Driver Timetable management, Fuel Management
• Booking Passenger Tickets and Extra Luggage
• Manage Cargo shipment and Truck shipment
• Be the Log Cluster Focal Point

Asset Management

• Cars maintenance and logbooks, insurance documents management, compound maintenance
• Network monitoring (router devices, Wi-Fi password) and equipment monitoring – Laptop, Phone, Thuraya, VHF etc.

Staff Administration

• Compound staff management (Drivers and Guards)
• Expat immigration liaison (Work permit, Passport Registration, VISA renewal) and expat personal information management (Contact List, Blood type, Picture, etc.)
• Manage Handover and room plans

Security

• Support the Head of Mission in compound and guesthouse risk assessment
• Control local staff security procedures
• Manage the equipment security documentation (purchasing, transportation)
• Support the HoM in reviewing the security guidelines and CPP for all location and produce Standard Operating Procedures for the main Logistics domains
• Perform any other work-related duties if applicable

Relevant degree and/or equivalent Logistics working experience.

Professional Experience

• Relevant working experience of at least 3 years and previous Humanitarian experience.

Professional Requirements

• Strategic vision, leadership, people management, teamwork and flexibility, ability to work under pressure in a highly complex emergency context
• Excellent organizational skills in highly complex emergency operation
• Able to ensure quick quality delivery in stressful environment
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Excellent ability to establish inter-personal relations and good negotiation skills

Languages

• Proficient in written and spoken english and/ or french

Personal Requirements

• Ability to deal with stress and demanding and insecure working environment
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

https://intersos.knack.com/imp#intersosorg-vacancies/vacancy-details/5c6d8e65441a6e09a7fe1847/

In case you encounter difficulties applying through INTERSOS’ platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: « SR—938-
Logistics Coordinator – Various Locations« .

Only short-listed candidates will be contacted for the first interview