international rescue committee recruits 01 Grants Coordinator

With a representation office in Kinshasa and field offices in the provinces of North Kivu, South Kivu, and Tanganyika, the IRC has been responding to humanitarian and developmental needs in the DRC since 1996. Today, the IRC in the DRC concentrates its efforts in the eastern provinces of the country, notably North and South Kivu, Tanganyika and Upper Katanga. Through carefully designed programs, the IRC aims to save lives, to strengthen Congolese institutions and reinforce social cohesion. Guided by core principles of capacity-building, partnership, protection and the promotion of human rights, governance and conflict management,

The current IRC DRC portfolio is composed of 20 grants and contracts from a variety of private, bilateral and multilateral donors. The Grants Group is composed of one Grants Manager, one Grants Officer and one Grants Coordinator and is responsible for business development, grants and contracts management, sub-awards and partnerships management, and donor communications. The Grants Coordinator, is responsible for leading the country and is specifically coordinating efforts for the development of new projects under the Country Program’s Strategic Action Plan (SAP). This is an overview of opportunities for funding (proactive and reactive). The Grants Coordinator supports,Grants Managers in the field of project management, project management, monitoring and management, project management, project management close-out, to ensure that projects are implemented in compliance with IRC and donors’ rules and regulations, and more. For sub-awards and partnerships management, the Grants Coordinator coordinates the sub-award partner identification, selection and vetting processes, the sub-award agreement, sub-awards management, monitoring and accountability and close-out. He / she will also contribute significantly to country program’s strategic planning processes.

The Grants Coordinator will be directly and / or technically supervised Grants Managers and a Program Officer. The Grants Coordinator will work with Technical Program Coordinators, M & E Staff, and Field Coordinators as Regional HQ Regional Staff (including Technical Advisors, the Regional Program Support Team and the Senior Proposal Development Advisor) in this position will be based Goma, North Kivu, DRC. Limited travel to Kinshasa will be required.

 Ensure that the IRC DRC system for management, management, management, programs, finance and operations

 Support the Deputy Director Programs (DDP) and Country Director (CD) in identifying new funding opportunities, maintaining good relations with current donors and partners, and updating the country’s Business Development Strategy; ensure monitor, research and analysis into donor strategies.

 Lead the development of proposals for the financial sector and the management of the field. and the budget is included in the budget.

 Assist the DDP in alignment with the country’s Strategic Action Plan (SAP)

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 Provide input and updates to SMT on business development and grants management matters

 Review donor reports produced by Grants Managers for accuracy, quality and compliance with donor requirements. This may involve substantial editing, translation, and writing (in both French and English); ensure that reports to donors are submitted on time; that reports are coherent and accurate

 Backstop Grants Managers as needed in order to ensure the timely submission of reports;

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 Chair Project Cycle Meetings (PCMs) and support for the country program.

FM01, Budget vs. Actuals (BvAs), procurement planning and activity plans to ensure accurate tracking of implementation and timely alerts to potential challenges / obstacles.

 Work with the Grants team to manage realignments, amendments and extensions, as needed, and maintain relationships with donors. Ensure timely project and appropriate spending in line with contractual requirements.

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 Ensure quality sub-award management in compliance with the IRC Sub-award Partner Management System (SPMS), including sub-award start-up, sub-award implementation monitoring, management and accountability, and appropriate sub-award close-out.

 Participate in partner scoping during pre-award courses and management of partners during project development (coordination on teaming agreements, communication on requested technical and budget inputs, etc.).

 Review sub-award partner vetting reports, pre-award assessments, sub-awards and amendments prepared by the Grants team;

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 Maintain proper records of all awards and sub-awards documents.

 Ensure liaison with donors and / or in the absence of regular IRC donor focal points and ensure donor representation at the request of the DDP

 Enhance the country office’s profile among donors / stakeholders by maintaining country-wide and sector-specific fact sheets in both English and French

 Develop a country program communication strategy

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 Provide briefing papers and situational reports as well as support HQ communication departments in the development of external communication materials

 Supervise Grants Managers and provide on-the-job training, especially in terms of proposal development. Discuss job expectations, set objectives, and providing adequate and timely feedback

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 Degree in International Development, Social Studies or equivalent is required;

Fluency in English and French, spoken and written, is essential;

 Superior writing and editing skills. At least three years of prior experience preparing for and reporting to USG and European donors with experience of submitting proposals as part of a consortium (as lead agency or sub)

 Knowledge of donor regulations (in particular DFID, Sida, EU, OFDA, UN agencies, World Bank and USAID) and experience developing large proposals for these donors and / or overseeing reporting / compliance on grants / contracts funded by these donors is required;

 Demonstrated experience in donor liaison;

 Demonstrated supervisory skills;

 Good communicator with strong organizational, time management and analytical skills; attention to detail;

 Excellent inter-personal, cultural and diplomatic skills;

 Technical expertise in one of the following areas would be advantageous: health, protection / GBV, education, WASH, governance or emergency response.

 Prior professional experience, preferably in Africa in a post-conflict and / or conflict setting;

 Ability to meet juggle competing priorities, meet demanding deadlines and work under pressure;

 Strong computer skills: MS Office programs (Word, Excel), email programs, etc .;

 Prior professional experience, preferably in Africa in a post-conflict and / or conflict setting.

Specific Security Situation / Housing: The designation of this location is Goma in North Kivu Province. Crime and theft are common law and limited freedom of movement. Civil conflict is ongoing in the Eastern DRC and the area is considered unstable. Strict adherence to security guidelines is required of all IRC staff. The Grants Coordinator will be housed in other IRC staff. This position is unaccompanied.