IFRC recruits 01 Temporary Administration Support

IFRC recruits 01 Temporary Administration Support

The International Federation of Red Cross and Red Crescent Societies (IFRC)

Nairobi, Kenya

Temporary Administration Support 


Contract Type:Contractor

Closing date:16-Mar-2023

Posting Start Date:02-Mar-2023


Duty Station:Nairobi, Kenya

Duty Station Status:N/A

Duration:6 Weeks

Grade:Consultant, Not Applicable

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network.  The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies.  Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement.  The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world.  The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies.  The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners.  The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut).

Job Purpose

To provide advice and guidelines to Africa Regional Office to finalize the value-for-money analysis, tendering and evaluation process for potential office relocation.

Job Duties and Responsibilities

The consultant will:

1.    Review Office requirements and related considerations in order to summarize opportunity costs on the following options:

•    Overview to remain in current premises.

•    Overview for rental from office service providers

•    Overview to purchase current premises / upgrade / build new facility.

•    Overview to fit out and rent new office facility.

•    Overview to obtain land from Gov of Kenya / build new facility.

2.    Work with competent and knowledgeable Commercial Property Agents that can share office locations and support to negotiate with landlords.

3.    Desk top exercise to review costs of all options and present overviews.

4.    Conduct Market survey of rental premises both through service providers and rent and fit out providers, planning, scheduling and budgeting whilst agree office layout and technical specs.

5.    Gather information from all stakeholders and work closely with the Office Committee to set criteria for technical requirements to ensure IFRC procedural compliance.

6.    Visit shortlisted premises and providing recommendations to management.

Knowledge, Skills and Languages

This position calls for excellent organisation & communication skills, a can-do attitude and ability to complete tasks on time.

Competencies, Values and Comments


List of potential locations and justifications shared – both narrative and financial report

Prepare clear concise draft Concept Note to include pros and cons of the various options and cost benefit analysis.

About the IFRC

The IFRC is the world’s largest humanitarian network, comprising 192 National Red Cross and Red Crescent Societies working to save lives, build community resilience, strengthen localization and promote dignity around the world.

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