IFRC recruits 01 Planning, Monitoring, Evaluation and Reporting Officer

Planning, Monitoring, Evaluation and Reporting Officer

Closing date (Geneva time zone):21-07-2019

Duty station:Abuja

Country:NIGERIA

Duty station status: N/A

Accompanied status: N/A

Duration:1 Year

Category of Staff: National Staff

Grade: Not applicable

Vacancy No:IFRC03208

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut). The IFRC office in Abuja is the hub to support the Red Cross National Societies of the West Coast Cluster (Nigeria, Benin, Togo, Ghana, Ivory Coast and Liberia) and has a status agreement with Nigerian government. The West Coast cluster office deliver the IFRC mandate in the sub-region with a focus on Disaster Management, Capacity Building of the National Societies and Humanitarian Diplomacy.

Job Purpose

The PMER officer is responsible for ensuring planning, monitoring and evaluation and reporting (PMER) for the programmes covered by the cluster office and provides technical assistance and support to IFRC project managers and Red Cross National Societies (NS) in PMER.

Job Duties and Responsibilities

The PMER officer will have the following responsibilities:

Planning

Provide technical assistance in program planning and annual reviews and the review of all relevant documents such as the logic model, performance measurement framework, which includes indicators as well as monitoring and evaluation plan, annual work plans and project implementation plans

Develop capacity in these areas within the IFRC and NS teams

Coordinate the effective implementation of needs assessments, gap analysis or baseline survey where required

Enforce the implementation of IFRC policies and tools for planning, monitoring, evaluation and reporting

Develop processes/procedures and tools that support the data collection and analysis in a quality and credible manner

Ensure that cross cutting issues (gender equality, governance and environmental sustainability) are properly mainstreamed when required.

Promote that lessons learned, and best practices are being integrated into projects and plans, promoting a learning culture within the IFRC cluster and the Red Cross NS.

Monitoring

Support IFRC and NS staff in the development or enhancement of monitoring plans and systems.

Support the design/development and maintaining of project monitoring and evaluation (M&E) systems to ensure smooth measurement of the indicators according to the needs of the project, the IFRC policies and the requirements of donors.

Support the design/review and implementation of data collection systems to measure the indicators; the design and maintenance of an electronic data management system; and lead data analysis

Provide the necessary training and coaching to staff on how to use the data collection tools.

Inform the project managers on the progress based on the findings of data analysis and recommend necessary adjustments to implementation plans.

Support IFRC staff and NS in the execution of mid-project surveys.

Develop knowledge management and learning mechanisms among IFRC and NS staff, promoting a learning culture within the IFRC cluster and the Red Cross NS.

Evaluation

Participate in the design and management of evaluations activities for the West Coast cluster, including hiring and management of consultants where required.

Participate in mid- term and final project evaluations including operational audits of project/program activities when required.

Contribute to the development of terms of references, inception reports and data collection tools. Review and provide feedback to draft evaluation reports

Ensure effective and concrete participation of NS staff in the evaluations, promoting a participatory approach.

Monitor and support the implementation of the recommendations from the evaluations and report the status on a regular basis.

Reporting

Develop and maintain a calendar and tracking tool for all IFRC and NS reports, ensuring that project managers are aware of their reporting obligations

Provide technical assistance to IFRC program teams and NS in results-based reporting

Lead the preparation of projects narrative reports and consolidate inputs from different stakeholders when required

Support the cluster office in the development of monthly regular reports about all activities in the cluster.

Capacity building

In collaboration with NS PMER counterparts, identify M&E training needs of project staff and volunteers

Contribute to increasing the technical capacity of NS staff in the area of planning, monitoring, evaluation and reporting.

Organize and conduct refresher trainings on PMER for project and NS staff as needed

Provide technical support and advice to NS PMER counterparts on an ad hoc basis.

Pledge Management

Support the cluster in ensuring efficient processing of pledges for emergency appeals and operational plans, according to established guidelines/procedures.

Develop a cluster database of pledges to follow up on deadlines, reporting requirements and deadlines, key correspondence with partners, etc.

In coordination with project managers and PRD in Nairobi, follow up on overdue pledges aiming for minimal and acceptable overdue pledge balances and preparing a monthly report of the same.

Coordinate with Budget Holders ensure that renegotiation of pledge requirements takes place on time as and when required.

Translation

Translate documents from and into French and English when requested

Develop a database of translators and ensure quality checks on translations outsourced to external translators

The job duties and responsibilities as set out above are not exhaustive and the holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Education

University degree, or equivalent, in relevant discipline (International Relations, Humanitarian Affairs, etc.)

Relevant post-graduate degree or MBA (or equivalent)

Relevant professional training or relevant experience in monitoring, performance-based management, planning and evaluation.

Experience

Minimum of 3 years work experience in reporting and planning.

Minimum of 3 years work experience in a non-profit organisation

Experience developing, communicating and implementing information management tools

Knowledge, skills and languages

Superior writing and editing skills

Excellent communication and inter-personal skills

Excellent relationship building skills; ability to build and strengthen internal networks

Expertise in planning processes.

Conducting and/or supervising needs assessments and surveys, data analysis

Fluently spoken and written English is required

Good command of French is required

Competencies and values

Communication

Collaboration and Teamwork

Judgement and Decision Making

National Society and Customer Relations

Creativity and Innovation

Building Trust

Comments

The Federation is an equal opportunity employer.