Mozambique

IFRC recruits 01 Human Resources Coordinator (National Staff)

IFRC recruits 01 Human Resources Coordinator (National Staff)

The International Federation of Red Cross and Red Crescent Societies (IFRC)

Maputo, Mozambique
Human Resources Coordinator (National Staff)
Closing date (Geneva time zone):05-04-2020
Duty station:Maputo
Country:MOZAMBIQUE
Duty station status: N/A
Accompanied status: N/A
Duration:6 months
Category of Staff: National Staff
Grade: Not applicable
Vacancy No:IFRC03891
Background
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Organizational Context
The Secretariat’s headquarters is organized into four main Business Groups in Geneva, and five Business Groups in the field, namely; Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut). The Africa Regional Office is organized in Country Cluster Support Teams (CCST) covering the National Societies in Eastern Africa, Indian Ocean Islands and Djibouti, Southern Africa, West Coast, Sahel and Central Africa as well as Country Offices in Sudan, Republic of South Sudan, Somalia, Democratic Republic of Congo, Sierra Leone, Niger and Central Africa. The Southern Africa Country Cluster office supports 9 South Africa, Malawi, Mozambique, Eswatini, Lesotho, Botswana, Zambia, Namibia and Zimbabwe. Mozambique was hit by two category 4 tropical cyclones (Idai and Kenneth) in one season. Mozambique National Disaster Management Institute (INGC) indicated that 1.5 million people were affected, including more than 140,000 people displaced – many sheltered across 139 evacuation centres, spontaneous settings and makeshift shelters at peak emergency moment. Some 603 people have been confirmed dead as a result of the cyclone, according to the most recent reports issued by INGC. At the same time, more than 1,600 people were injured, and more than 230,000 houses were damaged and destroyed. Tropical Cyclone Idai has also affected Mozambique’s food security and livelihoods in the long term, due to extensive damage to standing crops immediately before the harvest season due in the months of March-April as well as loss of seeds and tools . The entire southern Africa region has been facing the effects of the ongoing El Niño with below-average cumulative rainfall and abnormally high temperatures for the 2018/19 season. The whole southern Africa region has suffered from sustained drought in recent years. Nearly one month later, cyclone Kenneth has hit Northern Mozambique’s coastal province of Cabo Delgado. The cyclone Kenneth has left destructions of houses, standing crops and key installations. The assessment report indicates that over 37,000 houses either have been damaged or destroyed. IFRC has revised Emergency Appeal to assist households affected by cyclone Kenneth. IFRC has launched an Emergency Appeal on 19 March for CHF 31 million which was revised on 06 May for CHF 32 million to assist 172,500 people affected by cyclones Idain and Kenneth for 24 months. The Emergency Appeal operation focuses on shelter, livelihoods and basic needs, health, WATSAN, protection, gender and Inclusion and Disaster Risk Reduction and national society capacity strengthening in emergency.
Job Purpose
Reporting to the Head of Country Office, the position incumbent is responsible for support on implanting and advancing Human Resources activities.
The Position incumbent will ensure that the organization’s leaders, managers and staff within the delegation receive quality, value adding and consistent HR services and advice that supports the operations whilst ensuring equity among staff and compliance with HR programs and policies.
An important aspect of the position is to work closely with the Mozambican National Red Cross Society (CVM) to support the HR processes in relation to Idai Operation.
Job Duties and Responsibilities
Recruitment and Resourcing:
Manage the whole recruitment process for Delegates and National Staff – from advertisement and selection, through contract, to support and briefing for the start of employment
Ensure job descriptions are appropriate and relevant from a technical point of view by liaising with relevant technical units
Make the job classification according to the salaries grid positions
Create/advertise and manage the vacancies on Ifrcjobs
Coordinate external vacancy advertising
Screen applications, liaise with managers and other HR officers regarding short-listed applicants
Together with main stakeholders (technical units) ensure short-listed candidates are suitable by doing competency and motivational interviews
Promote equity, transparency, and consistency in the selection
Strategic and tailored offer to selected candidates
Liaise with Nairobi for International Staffs
Liaise with National Societies for sponsored candidates
Liaise with CVM for positions funded by the appeal
Share the Operations recruitment weekly updated
Support effective and timely recruitment processes in Mozambique in close collaboration with the Africa Region
Policy Implementation and HR Administration
Provide advice around implementation of National staff guidelines and ensure they are in line with the overall Federation guidelines and labour laws
Liaise with HR region to ensure effective implementation of HR guidelines for national staff and delegates within Mozambique
Ensure compliance with all systems and procedures and ensure management integrity and accountability with high quality standards in HR;
Ensure the implementation of audit recommendations; advise on corrective measures and establish relevant internal controls.
Work with line manager to review JD’s, get approvals for job descriptions and job classification of positions.
Prepare regular HR activity reports to the Head of Country and Regional HR Manage.
Provide direct HR technical support to field HR team (Sofala)
Implement Federation HR systems and tools to ensure that there is a consistent HR approach in the country
Carry out any other tasks, as requested by the line Manager
Workforce Planning
Administer the end to end contracting for all types of contracts
In liaison with HR Delegate and regional HR focal points follow up on e-boarding programmes
In liaison with HR Delegate and regional HR focal points, review National staff contracts for accuracy and alignment with the local labour laws
Liaise with the local labour lawyers when required
Performance Management
Work alongside managers to develop and establish highest levels of performance from their staff
Guide managers to perform the whole range of performance management activities (e.g. set objectives, appraisal, identify gaps and contribute to the definition of training and development actions as appropriate
Provide guidance and support to managers and staff in cases of poor performance and disciplinary situations
Share information received from Staff Development with all the team
Train staff in the use of the relevant tools g. performance online and advocate for highest standards of performance management
Ensure that staff are timely appraised and monitor quality of evaluations in compiling final appraisals for the HR files
HR Administration
Ensure that all aspects of HR Admin – MyHR input, contract management, personnel files are efficiently managed and completed
Ensure that all HR processes comply with laws governing us (Labour Act, Staff Regulations, Code of Conduct)
Ensure that all Delegates/staff have in country ID CARD and business cards upon arrival
Prepare and organize in collaboration with the others departments, the induction of new staff (Welcome note, Briefing schedule, supervise the Briefing process for delegates and national staff)
Follow up on Staffs contracts (starting date, end date and extension if needed)
Follow up of probationary period and manage in collaboration with Line managers, the end of probationary period according to HR guidelines
Manage staffing contact list as well as staff database and ensure its distribution on a weekly basis
Make regular update of the leave status or leave planning system
Work closely in collaboration with the Administration Officer to make arrangements for travel, accommodation and visa for incoming and outgoing international delegates or national staff
Manage with the support of the Administration Officer the international staff health issues within Mozambique and update regularly the Listing for all Delegates in country to be share with medicals facilities partners for any medical treatment in case of sickness
Manage in collaboration with the Administration Officer, the Staffs insurance in collaboration with the insurance companies (update of the list of Staffs and their relatives for the medical insurance, to request their incorporation and disincorporation at each start and end of contract)
Payroll Management – Compensation and benefits
Ensuring that the pay practices comply with state and federal laws and regulations
Manage the administration of the social security and pension for national staff, and ensure the proper implementation
Prepare payroll list, make it validated (by the Head of Country and the Finance Delegate)
Forward it to the Finance + Payslips for Salaries, Tax and Pension Funds payment processing
Provide the required documents and information to the external payroll provider
Review the payroll provided by the external payroll provider before passing the information to finance for salary payments
Follow up the payment of taxes and social taxes by the Finance or external payroll provider (when required) and make the double archiving of the documents and receipts transmitted by the Finance
Updating and maintaining payroll
Relationship Management
Monitor staff/management issues and support/advise management and staff as appropriate to improve the relations and resolve the
Advise delegates and national staff on HR policies and practices, advocate for staff to management, consult with Legal unit, Health officer and Stress counsellor as appropriate on matters affecting staff including occupational health and stress related issues
Risk Management
Work with the local lawyer to respond to HR legal matters
Ensure Compliance by all client groups to all Standard Operating Procedures(SOP) in activities related to workforce planning and staff welfare with all systems and procedures to ensure consistency, integrity and accountability within the set quality standards in the stream of work; ensure implementation of audit recommendations; advice on corrective measures and establish relevant controls.
Education
Relevant University degree field or in social sciences
Professional qualification in HR and registered with a professional HR Body
Post Graduate qualification is an added advantage
Experience
4 year’s relevant professional HR practice
Experience of facilitating recruitment and on boarding processes
Experience of working for the Red Cross and Red Crescent
Experience working with governmental and international non-governmental
organizations, authorities and agencies
Experience of handling confidential information
Experience handling employee relations matters
Experience in preparing staff payroll
Knowledge, skills and languages
Self-supporting in computers (Windows, spread sheets, etc.)
Ability to communicate with internal employees and external associates on all levels
Ability to work in a cross-cultural, cross-functional and multi-cultural
environment
Ability to work with complete integrity and confidentiality
Excellent organizational, planning and influencing skills
Diplomacy skills
Skills in training and developing staff
Customer service
Fluently spoken and written Portuguese and English
Competencies and values
Communication; Collaboration and Teamwork; Judgement and Decision Making; National Society and
Customer Relations; Creativity and Innovation; Building Trust;

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