IFRC recruits 01 Fleet and Warehouse Delegate

Fleet and Warehouse Delegate

Strong candidate identified

Closing date (Geneva time zone):01-07-2019

Duty station:Goma, North Kivu- DRC.

Country:CONGO, THE DEMOCRATIC REPUBLIC OF THE

Duty station status: Non Family Duty Station

Accompanied status: Non-Accompanied

Duration:2,7 Month

Category of Staff: Delegate

Grade: C1

Vacancy No:IFRC03152

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. Ebola is endemic to the Democratic Republic of the Congo (DRC). In May 2018, the DRC Ministry of Health (MoH) officially declared the 9th epidemic of the Ebola virus disease (EVD) in Equateur province. This was the ninth Ebola outbreak in the country, and the first in the province. The humanitarian community, including the Red Cross and Red Cross Crescent partners, quickly mobilized resources to face this new EVD outbreak and on 25 July the outbreak was officially declared over. This epidemic caused a total of 33 deaths for 54 cases reported (38 confirmed and 16 probable) in three affected health zones of Wangata (Mbandaka), Bikoro and Itipo. One of the key Red Cross response during the active outbreak phase was SDBs. Over 100 RC volunteers were trained in SDB and teams responded to over 80 SDB alerts. On the 1st August the MoH officially declared a new EVD outbreak in Mabalako Health Zone, Beni territory. Following an alert from the North Kivu Provincial Health authority about a cluster of cases in Mangina end of July 2018, four samples out of six tested positive for EVD. On 6 August 2018, the Institut National de Recherche Biomédicale (INRB) confirmed by genetic sequencing that this latest outbreak is caused by the Zaire ebolavirus species and is not connected to the recent outbreak in Equateur Province. As of 26 April 2019, a total of 1,396 EVD cases have been reported in the region, 1,330 of which have been confirmed and 66 which are probable. Confirmed or probable cases are localized to five health zones in North Kivu, and one neighboring health zone in Ituri Province.

Job Purpose

The Fleet and Warehouse Delegate, under the supervision of the Logistics Coordinator, is responsible to manage IFRC motor assets in line with Fleet Manual procedures as well as other IFRC standards and processes to ensure high quality service provision that meets the needs of the operation and its service users. The post holder will ensure the efficient and effective transportation of personnel/goods and monitor the day to day fleet activities following the Federation’s fleet management, road safety and environmental standards.

Job Duties and Responsibilities

-In cooperation with Logistics Coordinator to set-up effective vehicle dispatch system and organize local drivers to affect the timely and efficient reception to and dispatch of personnel from the office and operational area. Report on driver movements and activities. – To ensure timely, accurate and correct data entry into the Fleet Wave – fleet management system and to maintain vehicle fleet files with containing documentation with records of mileage, fuel, maintenance and repairs, accidents, and financial information as per Fleet Manual and set procedures. – In cooperation with Logistics Coordinator to ensure that vehicle fleet is optimised in its size, vehicle models, utilisation, running operational costs and is used as per set rules and regulations described in Fleet Manual. – Coordinate and monitor with Programmes to ensure proper planning and effective usage of Federation vehicles. – Coordinate, plan and manage the transportation of personnel and cargo to all destinations – field offices in cooperation with the requesting departments. – To maintain accurate control, recording and monitoring at all times drivers and log books and provide monthly fuel usage reports to Logistics Coordinator which contain the monthly vehicle fuel consumption logs and IFRC fuel tanking lists from the Fuel supplier. Identifies risks and recommends where the incorrect practice may impact safe operation and proposes remedial action to Logistics Coordinator for further action. – Strict control on the dispatching system and procedures in line with the Federation Fleet policy and procedures. – Test, recruit and train local drivers and dispatchers where needed. Train and develop driver skills to be of the highest international safety standard. – Constant and regular driver’s performance evaluations to identify areas that need improvements and trainings (ECO-driving, road safety and defensive driving, off-road driving and first aid). – To plan, allocate and co-ordinate local driver resources to ensure the most effective use of their time and the efficient delivery of transport services using available resourcing and route planning tools as appropriate to minimize the costs of such resources. – Provide support in evaluation, training of national fleet management staff to improve the fleet management quality and cost effectiveness of fleet operations, promote adherence to best practice principles and compliance with all relevant regulation, Vehicle policy and the Fleet Manual. – Prepare monthly fleet report on fuel consumption, fleet utilisation and reconciliation information and data from the Fleet Wave reports and submit to the Logistics Coordinator, according to deadlines. – Provides critical analysis and evaluation of Fleet Wave data to assist Logistics Coordinator with decisions and recommendations on maintenance, servicing, repairs, insurance, disposal and reallocation of vehicles and other motor assets. Coordinates and manages all records and documents on aspects of the fleet management. – In close cooperation with Logistics Coordinator investigates complaints and incidents, manage and monitor adherence to security procedures concerning vehicles with special focus on: road safety, adequate use of vehicles, key control, fuel storage and consumption, driver, journey and incident management according to the Federation standards. Ensures vehicle incident reports are prepared, followed up and analysed. – Liaise with all relevant local vehicle contractors, service providers and commercial enterprises. – Liaise with international, governmental and non-government authorities and organizations and collaborate where appropriate. – Provide support to the Sierra Leone Red Cross Society in Fleet related matters. – Support, train and develop national staff with the aim to transfer skills and knowledge. – The Fleet Delegate will transfer all his duties and responsibilities to Senior Fleet Officer prior to the end of mission. – Liaise with GFU, Dubai and Regional Fleet in Dakar with regard to any technical and operational support requirements. – Perform any other functions identified by the Logistics Coordinator

Education

– Basic Delegates Training Course or equivalent knowledge – Mechanical trade qualification or Engineering certificate

Experience

– Experience of managing & supporting staff – Experience of working for the Red Cross/Red Crescent – Experience of working for a humanitarian aid organization in a developing country – Experience in Fleet and Transport Management within the Red Cross/Red Crescent movement – 3 years professional experience in general logistics, including warehousing, transportation, customs clearance & procurement.

Knowledge, skills and languages

– Self-supporting in computers (Windows, spreadsheets, word-processing) – Valid international driving license for light vehicles – Skills in training and developing staff

Competencies and values

– Actively work towards the achievement of the Federation Secretariat’s goals; – Abide by and work in accordance with the Red Cross and Red Crescent principles; – Perform any other work-related duties and responsibilities that may be assigned by the line manager; – Work towards the achievement of Federation goals in the country/region of operation through effective managerial and lateral relations and teamwork; – Ensure understanding of roles, responsibilities, lateral relationships and accountabilities; – Perform other work-related duties and responsibilities as may be assigned by the supervisor.

Comments

Languages: – Fluently spoken and written French and English; – Good command of another IFRC official language (English, French, Spanish or Arabic); – Other languages: Swahili.

The Federation is an equal opportunity employer.