IFRC recruits 01 Finance Analyst (Bilingual)

Finance Analyst (Bilingual)

Closing date (Geneva time zone):08-08-2019

Duty station:Nairobi

Country:KENYA

Duty station status: N/A

Accompanied status: N/A

Duration:12 Months

Category of Staff: National Staff

Grade: Not applicable

Vacancy No:IFRC03255

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut).

Job Purpose

Finance Analyst is responsible for ensuring a high level of financial control by providing financial management support and advice to minimum four offices located in the Region.

Job Duties and Responsibilities

Internal Control and Risk Management

Screening through monthly original supporting documents and field returns from country office and feedback if there were any discrepancies or anomalies.

Carry out field missions to country office at least once or twice a year as pre-audit measure to ensure finance functions and controls are in place.

Review internal controls through the review of monthly financial documents, provide feedback to the country finance and head of office on control weaknesses identify top risks facing a country office and support the office to address the same.

Financial Reporting

Preparing the cash request analysis, reviewing the project management status report and highlighting issues to follow up.

Reviewing the cash requests from cluster and country offices including preparing the cash request analysis and ensuring adequacy of documents attached before onward transmission to Geneva

Being the go-between person between Geneva and field offices in Africa on all finance related matters – all issues from the field touching on finance must be dealt with by the finance analyst before onward processing to Geneva.

Audit and Compliance

Ensure opening and maintaining the codes in APPLE by regular updating of project information and linking of codes.Being the contact person for all audits e.g. KPMG audits, SIDA audits, ECHO audits, coordinating the audits, submission of documents and answering any audit queries raised.

Conducting budget-holder training on financial management, financial reporting, compliance, controls, KPI monitoring.

Review compliance to IFRC policies e.g. finance, contract, procurement, consultancy policies. Highlight areas of non-compliance and advise country and cluster offices on the same including advising on action plans to address issues raised.

Financial Management

Validating the accuracy of information on budget and PEAR ceiling before loading into the system.

Validating various agreements, contracts, MoU and staff request as per the contract matrix and authorisation procedure.

Support cluster and country finance teams to ensure proper financial management systems are in place.

Monitoring

Monitor monthly closing of each country office by reviewing the balance sheets, checking the exception reports and validating the financial information

Monitoring the KPIs reflected on monthly financial report and following up with country finance staff to ensure adequate action is taken to minimise the risk or exposure. If needed message will be escalated to project manager and head of office.

Monitoring and follow up of audit recommendations for the cluster and country offices under management.

Conducting monitoring visits to Cluster and Country offices

Procurement

Highlight any procurement control gaps or anomalies noted

Assist regional logistics unit (RLU) in flagging procurements above CHF 50,000 in the region

Staff Management

Monitor finance staff in cluster and countries to ensure tasks and functions are completed within acceptable levels of quality and compliance and escalate any issues identified to the Head of finance.

Provide technical advice in the recruitment and training finance staff to ensure tasks and functions are completed in a timely and efficient manner.

Provide technical appraisal on country finance staff performance.

Training new and old staff on financial & administrative procedures and policies.

Provide continuous guidance, advice and support to finance and administration staff in cluster and country offices.

Act for the Regional Head of finance and administration in his absence.

Education

Master’s degree in Business Administration, Commerce, or any other relevant fields

Full professional accountancy qualification (CPA (K), ACCA, ACA etc. and

Experience

7 years experience in financial management, accounting and audit and risks management.

Previous experience working for the Federation and/or National Society is an asset

Knowledge, skills and languages

Experience in managing and developing financial teams

Practical knowledge of computers (Windows, spreadsheets, word processing, e-mail, Accounting and Financial software such as Sage, QuickBooks, etc.)

Experience in training financial and non-financial staff on financial matters

Experience in writing narrative and financial reports.

Competencies and values

High degree of integrity, discretion and personal conduct

Flexible and adaptable to changing working conditions Willing and able to travel whenever required for work purposes.

Self-motivated with good judgement and initiative

Advanced verbal and written communication skills

Excellent interpersonal skills

Comments

The Federation is an equal opportunity employer.