IFRC recruits 01 Accounting Reporting Officer

Accounting Reporting Officer

Closing date (Geneva time zone):08-08-2019

Duty station:Nairobi

Country:KENYA

Duty station status: N/A

Accompanied status: N/A

Duration:24 Months

Category of Staff: National Staff

Grade: Not applicable

Vacancy No:IFRC03254

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut).

Job Purpose

Accounting & Reporting officer is responsible, under the overall control and technical direction of Regional Finance and Administration Manager, for the financial management & reporting of Africa, as well as providing support to the Finance Analyst in relevant financial matters of Regional Finance Unit (RFU).

Job Duties and Responsibilities

Monthly Financial Reporting

Ensure timely preparation of monthly reports (within 3 working days):-

Download financial data from Business Object (BO), and work on KPI reports sent by Geneva

Manually input financial data into excel spreadsheet.

Check, validate and compare information and take appropriate action to solve discrepancies.

Inform Finance Analyst on action points and follow up if required (eg. Overdue pledge and outstanding Pledge based financial statement).

Prepare monthly excel files on payroll coding, donor reporting and administration services invoice.

Consolidate action points from Analyst for reporting during monthly meeting.

Update payroll coding in My HR and maintain files for signed payroll coding request form.

Assist in preparing ad-hoc reports and analysis when requested by Regional Finance and Administration Manager.

Month End Closing

Ensure timely month end closing as per the deadline (usually 14th of the month):-

Update deadline table and assist Analyst with document checking when required.

Clear all discrepancies and error on Exception Report prior to closing. Ensure clean month end balance sheet for Africa. (including inter-co clearance, bilateral matching & service income)

Opening and Closure of period in CODA

Administrative services invoice report and follow up on timely submission.

System Maintenance

Validate the request from country prior to maintaining the APPLE system:-

Review request to open a project

Update and maintain accurate data on Appeal manager, Project manager and Pledge manager.

Project code Closing & Freezing

Monitor and follow up on extension of project time-frame for Emergency Appeal (EA)

Monitor and keep track of Cash disbursement Memo and threshold including Segregation of Duties (SoD).

Ensure system access for CODA and APPLE users are validated as per latest approved SoD.

Ensure bank signatories in APPLE are valid names as per latest approved SoD.

Managing project management cycle

Follow up on projects without appeal and operating budget.

Ensure all KPIs are address and rectified including Expenditure above Budget/PEAR.

Ensure timely closure of all appeals and projects.

Prepare monthly reconciliation on C2 delegate provision and follow up with HR on pending invoice.

Monitor and follow up on appeal or project closure which has pending accruals or provision to be cleared.

Reconcile and clear all dormant balance sheet, projects and appeals

Follow up on timely submission of quarterly retrospective expenditure approval.

Other financial task

When necessary to consolidate Africa office finance information for Geneva Finance:-

Audit query & extract original documents for audit transactions.

Request/Restore boxes from warehouse.

Doubtful pledges, Financial Leases, Fixed Asset review, Bank account details

Stationery request & any other task

Education

Chartered Accountancy qualification

Documented skills in computer applications (spreadsheets, word processing, accounting applications, email and internet usage)

Experience

Minimum of three years professional experience in a relevant position

Excellent spoken and written English

Experience in Problem Resolution

Experience in Budget preparation and control

Knowledge, skills and languages

Well developed interpersonal skills

Ability to work & communicate well within the team

Able to prioritize and meet deadlines

Able to complete job with minimum supervision and error

Excellent practical knowledge of computers

Competencies and values

RES PECT FOR DIVE RSITY

Treats all individuals and groups fairly and shows respect for all persons equally, without any distinction

on the basis of nationality, race, religious beliefs, class, political opinions, or any other grounds.

INTEGRITY

Works in accordance with the Red Cross and Red Crescent Movement’s Fundamental Principles and

Values, in a transparent and accountable manner.

COMMUNICATION

Speaks and writes clearly and effectively; demonstrates ability and willingness to adapt language, tone and style to different audiences; ensures messages are understood; is attentive to others and encourages open, two-way communication. Advocates on behalf of the Federation.

NATIONAL SOCIETY and CUSTOMER RELATIONS

Identifies, understands and meets internal and external customer needs builds productive customer relationships; ensures that services provided are of high quality; takes responsibility for ensuring customer satisfaction and loyalty

BUILDING TRUST

Establishes open, candid, trusting relationships; treats all individuals fairly and with respect; behaves in accordance with IFRC values and stated commitments; maintains high standards of integrity.

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