Job Description – OFFICE ASSISTANT (2000067)
Job Description: 2000067
Closure Date: 24/Jan/2020, 10:59:00 PM
Organizational Unit: FRKEN
Job Type: Non-staff opportunities
Type of Requisition: PSA (Personal Services Agreement)
Grade Level: N/A
Primary Location: Kenya
Duration: 11 months
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.
Qualified female applicants are encouraged to apply.
People with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidentiality.
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The position is located in the FAO Representation in Kenya and the incumbent will be based in Samburu, Kenya
The incumbent will work under the overall supervision of the FAO Representative in Kenya and direct supervision of the Natural Resource Management Officer and the GEF 5 Kirisia Project Manager, the Office Assistant with guidance from the Natural Resource Management Unit Operations Assistant will provide administrative support to the FAO office in Maralal, Samburu County.
The Office Assistant will perform a large variety of routine administrative transactions and office support functions contributing to the smooth and efficient running of the work unit.
Tasks and responsibilities
Manage the FAO office and equipment.
Assist the Project Manager in organizing stakeholder meetings, i.e. invitations, production, distribution and filing of minutes and follow up of agreed actions
Facilitate procurement of services, processing of payments and keeping financial records of office expenditures
Enhance communication with partners in collaboration with FAOKE communications team with regards to coverage of important events, missions and visibility for the GEF project
Assist in monitoring and reporting of the GEF project performance
Perform other related duties assigned by FAO
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Diploma in Forestry, Community Development, Natural resource management, Botany and/or related fields
Two years of relevant experience in office support work
Working knowledge of English and Swahili
National of Kenya or resident in the country with a work permit.
FAO Core Competencies
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Excellent written and oral communication and capacity to write technical reports
Experience of working with UN agencies and/or development organizations at local level is an added advantage.
Good knowledge of the MS Office applications, Internet and office technology equipment
Initiative, judgment, organizational ability and a good sense of teamwork and human relations.
Experience in development work in remote areas is highly desirable
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help, or have queries, please contact: Careers@fao.org
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered.
Candidates are requested to attach a letter of motivation to the online profile.
If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT