FAO recruits 01 National Project Personnel – Travel Associate
FAO
Mozambique
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description: 2200264 National Project Personnel – Travel Associate
Closure Date: 11/Feb/2022, 11:59:00 PMOrganizational Unit: FRMOZJob Type: Non-staff opportunitiesType of Requisition: NPP (National Project Personnel)Grade Level: N/APrimary Location: MozambiqueDuration: 12 months with possibility of extensionPost Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentiality Organizational SettingThe Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO’s Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agri-food systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
The FAO Representation in Mozambique is organized in three main units: Programme, Operations and Administration. The current portfolio of projects in Mozambique includes activities related to agriculture (crop), Fisheries, Natural Resource management and food information systems. It is implemented with humanitarian, transitional and development funding.. The Travel Assistant performs a large variety of routine functions assisting the processing of transactions and the use of corporate travel systems. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning
Reporting LinesThe Travel Associate reports to the Administrative Officer/Assistant FAO Representative Administration and overall supervision of the FAOR.
Technical FocusThe Travel Associate interacts with a wide variety of colleagues from within the work unit and with immediate clients from within the Organization, providing guidance and training to travel support staff in the work unit and travel support services.
Tasks and Responsibilities:
The incumbent will;Initiate travel authorizations ensuring adherence to travel plans, security clearances, terms of references and liaison with travel agencies and manages the Travel E-mail account;
Process travel expense claims, in accordance with the organization’s rules and policies; verify travel performed against appropriate entitlements;Identify, review and claim refunds of travel costs from travel agents or travelers and take necessary follow up action;Process authorized lump sum payments, travel advances and post-factum travel claims and verify their correctness;Provide travel assistance to staff on a day to day basis for travel arrangements and entitlements based on the organization’s rules and policies; liaise with relevant travel agents to ensure that the organization obtains the best service and price for all travel;Brief/de-brief staff members on issues relating to related administrative matters such as visas, security clearance, documentation procedures ,etc.Extract, input, maintain and verify correctness of travel records in the organization’s corporate travel system to ensure proper accounting transactions related to travel costs and staff travel;Assist in the preparation of budgets on travel costs and maintain travel budgetary and statistical control records;Assist in clearing outstanding travel-related balances through reviewing travelers’ recovery lists and taking the necessary follow-up action;Arrange and coordinate training venues and accommodation for invited participants to trainings/workshops/seminars/meetings. In addition, ensure completion of security requirements by TravelersIn liaison with the Protocol focal point, prepare requests for travel visas, and follow-up regarding their issuance from the Ministry of Foreign Affairs.Support the collection of information for DSA, travel agencies and other administrative surveys;Collaborate with other UN agencies, Local authorities and implementing partners on issues relating to travel administrative matters through information exchange.Liaise with In-house travel agent on all matters pertaining to travel, ensuring the economical routings/fares are used.Assist official travelers with Late TAs to negotiate and secure accommodation with PHP hotels.Perform other duties as required. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum RequirementsSecondary education with knowledge related to administration, finance, accounting and travel. A degree will be an added advantage.
Three years of relevant experience in office / administration / or accounting support workAbility to communicate in Portuguese and good working knowledge of EnglishMozambican national
FAO Core CompetenciesResults FocusTeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous ImprovementTechnical/Functional SkillsGood computer skillsAbility to manage basic intranet and internet systemAbility to work effectively in a team environmentKnowledge of UN administrative procedures would be an assetGood knowledge of financial rules and regulations, accounting policies and practicesGood knowledge of Enterprise Resource Planning (ERP) corporate travel systemsGood knowledge of communication and documentation standards
ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be acceptedPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/ For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile• Once your profile is completed, please apply, and submit your application• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications• Incomplete applications will not be considered• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application• Only applications received through the FAO recruitment portal will be considered• Your application will be screened based on the information provided in your online profile• We encourage applicants to submit the application well before the deadline date.If you need help, or have queries, please contact: Careers@fao.org
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