FAO recruits 01 National Project Personnel – Programme Assistant
FAO
Harare, Zimbabwe
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description – National Project Personnel – Programme Assistant (2200166)
Job Description: 2200166 National Project Personnel – Programme Assistant
Closure Date: 02/Feb/2022, 11:59:00 PMOrganizational Unit: FRZIMJob Type: Non-staff opportunitiesType of Requisition: NPP (National Project Personnel)Grade Level: N/APrimary Location: Zimbabwe-HarareDuration: 11 monthsPost Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentiality Organizational SettingThe Food and Agriculture Organization of the United Nations (FAO) is an intergovernmental organization with
more than 191 member nations. Since its inception in 1945, FAO has worked to alleviate poverty and hunger by promoting agricultural development, improved nutrition and the pursuit of food security. FAO operates at country, sub-regional and regional levels with its headquarters based in Rome.
The position is located in the Zimbabwe country office in Harare
Reporting LinesWorking under the responsibility of the FAO Representative in Zimbabwe, overall supervision of the international Administrative Officer and direct supervision of the Assistant FAOR Programme, the Programme Assistant will provide the following services:
Technical FocusUndertake project administration
Facilitate travel and meeting requirementsFacilitate procurement processes Tasks and responsibilitiesReceive, screen and route incoming and outgoing correspondence through all methods of communications, and ensure timely distribution and follow-up as required;
Type a wide variety of materials from drafts and printed texts, proof-read for corrections, and ensure documents conform to professional presentational standards;Maintain project files and correspondenceDraft correspondence, both from dictation and on instruction;Take notes at meetings, prepare and distribute minutes;Prepare local travel authorizations ensuring completeness and that all required documents are attached,Consolidate procurement, travel and annual leave plansProcess transportation arrangements to and from missionsPrepare payment requests for travel advances, as specified in the underlying travel authorization;Expedite processing of travel expense claims, ensuring all relevant documents are attached.Prepare travel authorisations for Government staff and related partnersAssist the responsible officer in developing an overall plan for meetings, as well as a checklist for its logistics;Coordinate logistics of project meetings, functions including hire of venues, equipment and cateringOn formal instruction, serve as Disbursing Officer at meetings, workshops, seminars, construction sites when required, and account for funds to administration.Assist in arranging appointments for consultants as appropriate;Administer project suppliesFacilitate the procurement of goods and services
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum RequirementsBachelor’s Degree in Administration or related, with secretarial background
Five years of relevant working experience in the provision of programme/project support servicesWorking knowledge (Level C) of EnglishNational of Zimbabwe. FAO Core CompetenciesResults Focus
TeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous Improvement Technical/Functional SkillsVery good knowledge of the MS Office applications, Internet and office technology equipment
Demonstrate ability to innovate and work under pressure as well as in a team;Thorough knowledge of the administrative and procurement regulations and procedures of any public or international entity or organizationVery good knowledge of corporate computerised financial / travel/ Human Resources systems
ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.orgApplications received after the closing date will not be acceptedPlease note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile• Once your profile is completed, please apply, and submit your application• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications• Incomplete applications will not be considered• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application• Only applications received through the FAO recruitment portal will be considered• Your application will be screened based on the information provided in your online profile• We encourage applicants to submit the application well before the deadline date.If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
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