FAO recruits 01 National Operations Specialist (SC9)

Job Description:  2202511

National Operations Specialist (SC9)

Closure Date: 21/Sep/2022, 11:59:00 PM

Organizational Unit: FRSOM – FAO Representation in Somalia

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Somalia-Hargeisa

Duration: 6 Months

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

Organizational Setting

The key mission of the FAO Representation in Somalia, which is led by the FAO Representative (FAOR), is to assist and support the national government in developing policies, strategies and programme aimed at accelerating the implementation and achievement of the Sustainable Development Goals (SDGs) in FAO’s global mandate and strategic objectives.

More specifically, FAO’s response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, ensuring the sustainable use of environmental and natural resources and responding to recurrent emergencies.

The current portfolio of activities of the FAO Representation in Somalia includes a wide scope of technical support interventions ranging from policy support through livestock and crop production to natural resource management, Nutrition, value chain, food security analysis and water and land information management. FAO is also implementing several emergency, resilience-building, and development interventions, with the support of its five field offices and close to 400 staff in partnership with the Federal and State line ministries.

Reporting Lines

The position is under the overall supervision of the FAO Representative in Somalia, the general guidance of the Head of Operations and the direct supervision of the International Operations Specialist.

Technical Focus

The National Operations Specialist is responsible for providing operational support to FAO’s programme in Somaliland.  He/she will liaise with the International Operations Specialist to ensure that programme and project implementation is carried out in line with FAO’s corporate procedures.

Tasks and Responsibilities

•    Prepare the day-to-day work related to project activities in line with the approved work-plans.

•    Prepare a broad variety of administrative actions necessary for the timely implementation of projects, including recruitment actions, briefing schedules and procurement of equipment, works and services as well as partnership agreement (LoA and LoU), Travel Authorizations.

•    Maintain up-to-date basic records required for project implementation, and reference records on directives and procedures relating to field operations work; reconcile operational records with other corporate records of the organization.

•    Liaise with field staff on all administrative and operations matters as requested.

•    Monitor the financial situation (budget, cash flow forecasting, and expense allocations) of projects, ensure proper project budget management, and assist in preparation of project/budget revisions as required.

•    Coordinate the opening/completion/closure of field projects, including raising of PRs/POs in GRMS and identification and follow up of back charges and project follow-up requirements with regards to PO closured and transfer of equipment of equipment to and from partner/counterpart institution.

•    Participate in preparing projects procurement plans; follow up the preparation and submission of requisitions; monitor the receipt of goods and services against approved POs.

•    Ensure that all FAO financial/operational systems including FPMIS/GRMS are up to date.

•    Prepare analytical and financial reports on project financial performance as requested by the supervisor.

•    Maintain procurement tracker for all procurements done at FAO Hargeisa Office.

•    Critically analyse and review payments to ensure that they are in line with the POs and contracts.

•    Organize trainings/workshops and all travel related activities.

•    Function as internal coordinator on behalf of the Operations Unit for various tasks assigned (attendance sheets, minutes of meetings, etc.).

•    Perform any other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    University degree in one of the following fields: Business or Public Administration, Accounting, Logistics, or other relevant discipline.

•    At least 4 years of relevant experience in operations and administration.

•    Working knowledge (level C) of the FAO official language used for communication within the country (English) and working knowledge of the local language(s) is required.

•    Nationality of Somalia.

FAO Core Competencies

•    Results Focus

•    Teamwork

•    Communication

•    Building Effective Relationships

•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Operations actions processed on timely manner

•    Ensure all travel at Somaliland level are done on time

•    Records for all procurements under the delegated authority at Somaliland level are well maintained

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Incomplete applications will not be considered. If you need help please contact: Careers@fao.org

Applications received after the closing date will not be accepted

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  

For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 

 Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

• Candidates are requested to attach a letter of motivation to the online profile

• Once your profile is completed, please apply, and submit your application

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

• Incomplete applications will not be considered

• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

• Only applications received through the FAO recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile

• We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT