FAO recruits 01 National Information Management Specialist

FAO recruits 01 National Information Management Specialist


Jijiga, Ethiopia
Humanitaire (ONG, Associations, …), Projet/programme de développement

 Job Description – National Information Management Specialist (2301975)

Job Description


National Information Management Specialist

Job Posting: 06/Jul/2023

Closure Date: 20/Jul/2023, 11:59:00 PM

Organizational Unit: FRETH

Job Type: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: Ethiopia-Jijiga

Duration: 6 months (possibility of extension based on performance and availability of funds)

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture

Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply

Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values

FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  

All selected candidates will undergo rigorous reference and background checks

All applications will be treated with the strictest confidentiality

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representatives, is to assist Governments to develop policies, programs and projects to achieve food and nutrition security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use the environment and natural resources in a sustainable manner.

Conflict, drought, and high commodity and food prices continue to affect agricultural production and drive humanitarian needs in Ethiopia. An estimated 20 million people across the country require agricultural support. The conflict largely in the Northern region has resulted into a large-scale displacement, loss of livelihoods and limited access to markets, food and basic services. As we prepare for the production season, the DRM-Agriculture Task Force would like to ensure that partners are supported to respond to the post conflict and climate induced needs through a well-coordinated response. The coordination needs have risen and there is an anticipated increase in the level of agriculture and livelihood funding. 

The Information Management Specialist (IMS) is one of the core Regional  Disaster Risk Management Agricultural Task Force Coordinator (DRM-ATF) Coordination team members and plays a vital role in collecting, analysing, and sharing information that is important for the cluster stakeholders to make informed, evidence based and strategic decisions. The IMS needs to be able to liaise and communicate with a wide range of stakeholders and acts as a ‘bridge’ between food security decision makers and technical information management (IM) staff. Fundamental to the job is the ability to design (and/or adapt) the right tools to collect and analyse data as well as to present information in a way that is easily understood by the DRM ATF members, and external audience (i.e. graphic means such a mapping but also through tables, charts, and narrative writing).

Reporting Lines

The IMs reports to the DRM-ATF Coordinator and responds to the DRM-ATF Membership’s needs for information. The IMS is responsible for the day to day management of the IM Tool, under the technical guidance and support of the IM team at the National level.

Technical Focus

The Information Management Specialist plays a vital role in collecting, analysing, and sharing information that is important for the cluster stakeholders to make informed, evidence based and strategic decisions on the food security needs of affected populations.

Tasks and responsibilities

•    Support the Humanitarian Needs Overview preparation: provide data for FS indicators (based on JIAF); together with DRM-ATF, and along with Information Management Working Group, analyse the severity of needs and define People in Need

•    Support the development, together with the DRM-ATF Coordinator and in consultation with sector partners, of the coordination of response plans, strategy and log frame (e.g. HRP);

•    Support DRM-ATF Coordinator in creating and monitoring HPC online system for project submission;

•    Proactively gather information from DRM-ATF partners and other organizations which may be of use in ensuring informed decision-making processes;

•    Develop and maintain database about DRM-ATF partners’ activities, analyse and process the data, and share final information and products (dashboards, maps, etc.) with DRM-ATF partners. Ensure that data is collected and presented in a way consistent with the objectives

•    Ensure financial monitoring for cluster response activities (check OCHA Financial Tracking System);

•    Conduct secondary data review, compile an inventory of available assessments and provide DRM-ATF partners (and IPC where applicable) with a list of available information/data with respective sources on a regular basis (e.g. common Cluster / Sector data sets, including population data disaggregated by age and sex, assessments and other surveys );

•    Create and maintain Contact directories and mailing lists;

•    Maintain updated global Food Security Cluster country and the Humanitarian Response webpages with all relevant material;

•    Conduct capacity building for partners on Information Management (e.g. on monitoring / reporting formats, project submission, excel use);

•    Contribute to the development of reports (Sitreps, Bulletins, newsletters) by providing the DRM-ATF with data and information;

•    Assist in organizing Meetings and working groups (if applicable);

•    Together with the DRM-ATF Coordinator, support gFSC initiatives, e.g. CCPM (Cluster Coordination Performance Monitoring), global cluster annual overview, global dashboards, etc.;

•    Liaise with OCHA and IM Focal Points in other clusters, and attend IM Working Group meetings or other relevant WG meetings – share information as appropriate;


Minimum Requirements

•    The candidate should be a national of Ethiopia

•    University Degree-level qualification or equivalent – preferably in Statistics, Economics, Data Management, Geographic Information System (GIS) and other related fields;

•    Minimum of 3 years of work practical and extensive experience in data management and visualization;

•    Working knowledge of English and good knowledge of the local language (s) used at the duty station is required.

FAO Core Competencies

•    Results Focus

•    Teamwork

•    Communication

•    Building Effective Relationships 

•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Organization and management of the data input and initial analysis and presentation of data for the Food Security cluster, including setting up the Food security Information Management tool in accordance with the country context. 

•    Data  Management , database and derivative products, such as maps with the gFSC Information Management Tool  (Arc GIS, QGIS), Adobe Suit and Advance  Microsoft office user.

•    Inventory and identification of relevant common Cluster / Sector data sets, including population data disaggregated by age and sex; 

•    Development of simple, user-friendly emergency Food Security monitoring reporting formats in consultation with the local authorities, providers of Food Security assistance and other key stakeholders;

•    Strong English communication skills, both written and oral.

•    Establishes and maintains productive partnerships with clients by gaining their trust and respect. 

Selection Criteria

•    Familiarity to work with UN agencies, Government and other partners.

•    Ability to work under pressure and willingness to travel frequently to fragile locations of Ethiopia; 

•    High proficiency in written and oral English.

•    Demonstrates integrity and ethics in the conduct of his/her work.

•    Experience in humanitarian context is mandatory and experience in food security -related topics is highly desirable;

•    Willingness and ability to work in difficult environments, in often stressful time- critical situations;

•    Formal training in Cluster IMS or previous Cluster experience is desirable.


FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

Incomplete applications will not be considered. If you need help please contact:

Applications received after the closing date will not be accepted

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at  

For additional employment opportunities visit the FAO employment website: 

 Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 


• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

• Candidates are requested to attach a letter of motivation to the online profile

• Once your profile is completed, please apply, and submit your application

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications

• Incomplete applications will not be considered

• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application

• Only applications received through the FAO recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile

• We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact:


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