FAO recruits 01 Logistics Associate

Job Description

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT: 1901078

Logistics Associate

Closure Date: 28/May/2019, 4:59:00 PM

Organizational Unit: Logistics Unit

Job Type: Non-staff opportunities

Type of Requisition: Consultant / PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: South Sudan-Juba

Duration: 3 Month with possibility of renewal

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on your personal device date and time settings

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are equally encouraged to apply

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

 Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the direct supervision of the Logistics Specialist and the general supervision of the Head of Administration the Logistics Associate is responsible for Logistics support, planning, coordinating and implementing logistics activities for a FAO Offices/ Representation. Specifically, the incumbent will.

Technical Focus

- Prepare goods transportation services/plans and submitted to the logistics Officer

 -Review weekly warehouse update reports in Juba and field offices level

 -Undertake data entry of warehouse documents to record electronically the stock levels and movement of goods into and out of the utilizing FAO systems as required.

 -Ensure signed waybills are received from consignees

 -Work closely with the storekeepers, prepare weekly and monthly goods receipt report/goods dispatched report and submitted to the Logistics Officer

Follow up the payments of the contracted companies for transportation services of FAO

Tasks and responsibilities:

The following are my key duties and responsibilities for Logistics support, planning, coordinating and implementing logistics activities for a FAO Juba Head Office and Field offices:-

 -Provide logistics support for the receipt and distribution of livelihood inputs and other assets procured under various FAO projects/program in South Sudan

 -Be in charge of transportation of goods to the field offices by air, road and river and supervise the storekeepers work- as in Liaising with FAO transporters under the LTA for vehicle hire and transportation services whenever there are requirements

 -Ensure that logistic activities are carried out in time to support field project activities

 -Prepare goods transportation services/plans and submitted to the logistics Officer

 -Prepare and updating the daily  tracking reports in Juba and other hubs and submit them to Log Officer in weekly base

 -Review weekly warehouse update reports in Juba and field offices level

 -Undertake data entry of warehouse documents to record electronically the stock levels and movement of goods into and out of the utilizing FAO systems as required

 -Ensure signed waybills are received from consignees

 -Ensure the filing system in logistics unit is properly arranged

 -Work closely with Asset Clerk that Assets and warehouses inventory are regularly updated

 -Arrange Customs Clearance in Juba and transportation for the goods arrived from Juba airport Customs store  to FAO warehouses

 -Work closely with the storekeepers, prepare weekly and monthly goods receipt report/goods dispatched report and submitted to the Logistics Officer

 -Submit monthly receipts report for all goods/ services received

 -Follow up the payments of the contracted companies for transportation services of FAO

 -Perform other duties as requested by the supervisor

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

 -Advanced University Degree (for COF.REG)/ Bachelor’s Degree (for PSAs) in procurement and supplies chain management, Logistics, Finance, Public Administration or any other related field.

 -At least six years of work experience in supply management, customs, insurance or logistical support, customs clearance and delivery of goods and commodities by air, land and sea transportation. Private sector experience in comparable institution is desirable.

 -Working knowledge of English in both written and verbal, plus limited knowledge of one of the other FAO languages: French, Spanish, Arabic, Chinese, Russian (preferably Arabic) for COF.REG.  Working knowledge of English for PSAs;

FAO Core Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications

Candidates should upload language certificate/s when submitting their application.

For further information on categories, contract duration and honoraria, please refer to the Conditions page

For more information, visit the FAO employment website

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.

Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline

If you need help please contact: Careers@fao.org