Job Description

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT: 1902937

Human Resources Specialist

Closure Date: 02/Jan/2020, 12:59:00 PM

Organizational Unit: FRSSD

Job Type: Non-staff opportunities

Type of Requisition: Consultant / PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: South Sudan-Juba

Duration: 6 months with possible extension

Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are equally encouraged to apply

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO representatives, is to assistant governments to  develop policies , programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.

The FAO Representation in South Sudan is organizes in three main units: programme, Operations and administration. The current portfolio of projects in South Sudan includes activities related to agriculture (crop), livestock, Fisheries, Natural Resource management, food information systems is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country’s programme and portfolio as foreseen in the project he/she will coordinate and be assigned.

 Reporting Lines

 Under the overall technical guidance of the Office of Human Resources, liaising with the Regional HR Officer, and under the overall supervision of the FAO Representative FAO South Sudan and the direct supervision of the Administrative Officer, the incumbent will be provide assistance in HR matters.

Technical Focus

Provide technical guidance to and supervision of the Human Resources and Travel units.

 Tasks and responsibilities

Workforce planning: assist in the definition of the technical expertise and assignments needed for strategy implementation

Assist FAOR in aligning the FAO South Sudan organogram to funding projections

Assist and advise managers in planning the implementation of the workforce needs assessment enabling the effective delivery of the work program in the country

Monitor requests for human resources actions before approval by FAOR including salary, entitlements, travel, social security and other benefits;

Liaise with the Regional Office for Africa (RAF), the Shared Service Center (SSC) and the Office of Human Resources (OHR) when needed advice on complex cases, staff requirements, policy interpretations issues, etc;

Ensure compliance to corporate policies and guidelines by providing day-to-day advice to the management and teams, on various issues including policies and procedures in order to ensure consistency and understanding at all levels.

Provide high quality HR support to management on operational human resources issues including in the areas, recruitment, and performance management.

Provide oversight for the entire recruitment cycle including supporting the development of job descriptions, vacancy announcements, screening of candidates, setting up interview panels and conducting background checks (only for NSHR assignments) on prospective candidates.

Provide onboarding and induction for all new staff by preparing induction packs and providing access to the relevant organizational materials and off boarding staff through initiating the separation clearance processes for terminations and conducting exit interviews for staff leaving the organization.

Advise staff on the terms and conditions of their employment and refer to Shared Service Centre (SSC) HR Officer for complex cases

With reference to FAO pay structures, review Terms of Reference and recommend appropriate grades and pay levels for consultants and national staff before hire.

Oversee the performance management system, ensure that poor performance is addressed appropriately and in a timely manner. In addition link the annual performance reviews to the learning and development opportunities taken by staff in the year and the annual salary increments received.

Monitor and review the HR workplan to ensure that all planned operational activities are carried out, identify inconsistencies and delays and submit proposals for improvement.

Prepare monthly, quarterly and ad hoc reports for management regarding workforce and common costs submissions.

Provide Health & Safety advice and effectively support staff medical administration queries and claims and act as the liaison between FAO South Sudan, staff members and the medical insurance agency in Rome.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

 Minimum Requirements

Master’s degree or equivalent in Business Administration, Public Policy, and Development studies, Law or related field.

At least 5 years work experience providing HR services and administering administrative support in a medium o size organization, NGO or UN agency.

Working knowledge (level C) of the FAO official language used for communication within the country (English)  and limited knowledge of one of the other official languages of the Organization (French, Spanish, Arabic, Russian, Chinese).

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

Capable of working under pressure in a multitasking position.

Ability to work in a multicultural environment

Strong HR Management skills and demonstrable people management skills, motivated by a willingness to respond rapidly and effectively to the needs.

Initiative and ability to work independently and develop pragmatic solutions to various HR problems.

Ability to forge effective working relationships at all levels

Understanding of the complexities of working in a multicultural environment Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability and treats all people fairly without favoritism

Ability to make timely decisions, identify and resolve problems expeditiously and pragmatically with tact, initiative and sound judgement.

Strong analytical, judgment and problem-solving abilities.

Excellent communications skills

Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Ability to use software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications

Candidates should upload language certificate/s when submitting their application.

For more information, visit the FAO employment website

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Incomplete applications will not be considered. Only applications received through the recruitment portal will be considered.

We encourage applicants to submit the application well before the deadline

If you need help please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT