FAO recruits 01 ECTAD National Operations Specialist
FAO
Freetown, Sierra Leone
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description: 2001875 ECTAD National Operations Specialist
Closure Date: 28/Aug/2020, 11:59:00 PMOrganizational Unit: FRSRLJob Type: Non-staff opportunitiesType of Requisition: NPP (National Project Personnel)Grade Level: N/APrimary Location: Sierra Leone-FreetownDuration: 12 Months (with possibility of extension subject to availability of funds)Post Number: N/A IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions. Qualified female applicants are encouraged to apply. People with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.
Organizational SettingFAO Representation in Sierra Leone implements an integrated food security programme, focusing on diversification of livelihoods, managing natural resources and building resilience. The office employs diverse team of experts locally, but also attracts the available technical experts from the region and the Head Quarters (HQ). FAO works in close partnership with the Government of Sierra Leone, farmers and other stakeholders, supporting plans and policies that affect the food and nutrition security in the country; our work is a part of the corporate commitment to support countries to achieve the Sustainable Development Goals (SDGs) by 2030, especially SDG 2 on Zero Hunger.
Reporting LinesUnder the overall supervision of the FAO Representative in Sierra Leone this position will be directly supervised by the ECTAD Country Team Leader – Sierra Leone.
Technical FocusWithin the framework of the Food and Agriculture Organization of the United Nations (FAO) Emergency Centre for Transboundary Animal Disease Operations (ECTAD), under the overall supervision of the Deputy Head of ECTAD/Liaison and Operations Officer (TCE), the functional and administrative supervision of the FAO Representative in Sierra Leone, and the direct supervision of the ECTAD Country Team Leader in Freetown, and in collaboration with the ECTAD Regional Operations Officer in Accra, the ECTAD country team in Sierra Leone, the FAO country Representation Operations/Admin teams, the incumbent will undertake the following duties and responsibilities
Tasks and responsibilitiesAssist in providing day-to-day operational support to ECTAD field projects in Sierra Leone contributing to the implementation of an effective Emerging Pandemic Threats (EPT-2) Programme;
Ensure timely delivery of the necessary inputs and logistics support consistent with the planned project work plans, detailed field activity plans and procurement plans;Assist in supervising the recruitment of national project administrative staff;Assist in the supervision of national project administrative staff to ensure timely delivery of the necessary inputs;Assist in supervising and monitoring the implementation of efficient financial flow mechanisms and in ensuring timely availability of resources for the smooth implementation of project activities;Establish and maintain effective financial controls. Review, clear and certify for accuracy, appropriateness, correctness and compliance with the approved budget and FAO rules and regulations, all administrative and financial documents before they are submitted to the FAO Representative for approval and signature;Prepare Field Budget Authorization (FBAs) requests for submission to the ECTAD Regional Operations Officer;Review/revise draft Contracts and Letters of Agreement (LOAs) and follow on submission of reports from and payments to Service Providers;Prepare procurement plans according to the activities included in the work-plan; initiate procurement action, according to the work plan time frame raising Procurement Requests (PR) in the FAO Global Resource Management System (GRMS) and follow up the procurement process/status with the procurement team; and draft inputs/goods distribution plans ensuring the physical delivery of project inputs to beneficiaries in accordance with project requests;Ensure that assets procured through ECTAD funding are properly registered, insured, used, maintained, safeguarded and appropriate inventory reports are timely and regularly forwarded to ECTAD regional office;Make necessary arrangements for incoming and outgoing missions, including security clearances, entry visas, flights and hotel bookings; handle the organization and logistics of conferences, meetings, workshops and study tours.Provide operational clearance of ECTAD Travel Authorization (TA) requests;Assist in the preparation of projects progress and final reports both narrative and financial;In consultation with the Country Team Leader and the Regional Operations Officer, provide assistance to international and national consultants in Accra, in the formulation of project proposals according to FAO procedures;Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum RequirementsAdvanced university degree in public or business administration, finance, accounting, economics, social sciences or other field related
5 years of relevant experience in project management/operations and support;Working knowledge of English (written and spoken). National of Sierra Leone. FAO Core Competencies
Results Focus
TeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous Improvement Technical/Functional Skills
Extent and relevance of experience in project management/operations and support;
Extent and relevance of experience in programme/project formulation, implementation and monitoring;Extent and relevance of experience in supporting, advising and guiding the implementation of complex multi-stakeholder programmmes/projectsFamiliarity with UN administrative, operational and financial procedures is an asset.
ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.orgApplications received after the closing date will not be acceptedOnly language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY Candidates are requested to attach a letter of motivation to the online profile.We encourage applicants to submit the application well before the deadline date.If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENTPOSTULER