FAO recruits 01 Administrative Officer
Job Description
1900665
Administrative Officer
Closure Date: 16/Apr/2019, 10:59:00 PM
Organizational Unit: SNE
Job Type: Staff position
Type of Requisition: Professional
Grade Level: P-4.
Primary Location: Tunisia-Tunis
Duration: Fixed term: 2 years with possibility of extension
Post Number: 2002269
CCOG Code: 1A12
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
All applications will be treated with the strictest confidentiality
The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the
Organization
Organizational Setting
FAO’s Subregional Office for North Africa (SNE office) is responsible for developing, promoting, overseeing and implementing strategies for addressing food, agriculture and rural development priorities with a cross border dimension. It develops and maintains collaboration with institutions working in North Africa. It provides technical support to FAO country representations in the subregion. The Subregional Office is a subsidiary of FAO’s Regional Office for the Near East and North Africa (RNE office).
The post is located in FAO’s Subregional Office for North Africa, Tunis, Tunisia.
Reporting Lines
The Administrative Officer reports to the Coordinator, Sub-regional Office of North Africa (SNE office).
Technical Focus
Management and administration of SNE Office, programmes and projects, including finance, procurement, administration of staff and premises.
Key Results
Comprehensive technical, statistical, analytical and/or policy analysis services and the development of specialized tools, methodologies, systems and/or databases to support the planning, implementation/delivery and monitoring of the programme of work and related products, projects, publications, and services.
Key Functions
• Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the HQ technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends;
• Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports;
• Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures;
• Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness;
• Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines;
• Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization’s regulations policies and procedures;
• Ensures that procedures for purchasing goods and services are implemented and authorized according to the rules and procedures (Best value for money); ensures that importation and clearance of goods and equipment comply with relevant regulations;
• Establishes effective working relationships with Government counterparts at appropriate level for Government Contributions to the work programme;
• Oversees operational and staffing requirements of the Office and its projects, and ensure optimal staffing of the office and projects;
• Participates in review meetings to assess managerial and operational capacities, scrutinize reliability and solvency of selected implementing partners;
• Assesses training needs and encourages training events as well as other human resources-related activities;
• Optimizes the management of Office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of premises;
• Responsible for security issues including MOSS compliance; acts as Security Focal Point;
• Establishes and maintains partnership with HQ units, interacts with Internal and External Auditors and prepares replies to audit observations and queries;
• Organizes and participates in meetings, workshops, celebrations and other events;
• Performs other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• Advanced university degree in business or public administration, accounting or a related field;
• Seven years of relevant experience in financial management, administration and planning.
• Working knowledge of French with limited knowledge of Arabic or English
Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions, is desirable
• Extent and relevance of experience in financial management, administration and planning;
• Extent and relevance of knowledge of United Nations rules and operational procedures,
• The knowledge and experience of FAO systems and databases, accounting or financial modules and corporate applications will be an asset;
• Analytical and judgment skills, and ability to apply procedures in administration and management.
FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
GENERAL INFORMATION
• Candidates endorsed in the selection process for this vacancy announcement will be considered for the FAO Professional Employment Roster for a period of two years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station.
• FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.
CONDITIONS OF SERVICE
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm
Other benefits, subject to eligibility, include:
• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection
FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct.
HOW TO APPLY
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills.
Candidates are requested to attach a letter of motivation to the online profile;
Once your profile is completed, please apply and submit your application;
Your application will be screened based on the information provided on your online profile;
Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list;
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
Incomplete applications will not be considered;
Only applications received through the FAO recruitment portal will be considered;
Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date;
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org