| FAO recruits 01 Administrative Associate | |
| Référence | |
| Salaire | xxx/ mois |
| Localisation | Dakar / Sénégal |
| Expiration | 05 Janvier 2021 |
| Offre visitée | |
Description de l’offre Job Description – Administrative Associate (2002890) Job Description CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT: 2002890 Administrative Associate Job Posting : 15/Dec/2020 Closure Date : 05/Jan/2021, 10:59:00 PM Organizational Unit: FRSEN Job Type : Staff position Type of Requisition: General Service Grade Level: G-6 Primary Location : Senegal-Dakar Duration: Fixed term: one year with possibility of extension Post Number: 0129674 Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located FAO is committed to achieving workforce diversity in terms of gender and nationality People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase All applications will be treated with the strictest confidentiality Organizational Setting The main objective of FAO’s country offices, which are headed by an FAO Representative, is to assist governments in developing policies, programmes and projects aimed at achieving food security and reducing hunger and malnutrition, to help develop agriculture, fisheries and forestry, and to use their environmental and natural resources in a sustainable manner. Main Purpose The Administrative Associate leads and coordinates the office- and management support functions of the Office. He/she ensures the smooth flow of office work and information by setting priorities and organizing the day-to-day work. The job role requires in-depth knowledge and interpretation of office policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the division/ department or location. Supervision Received/Exercised The Administrative Associate reports to the Assistant FAO Representative (Administration). Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent effectively organizes and supervises other office support staff and provides relevant guidance and training. Working Relationships The incumbent maintains a wide range of contacts with managers, staff and counterparts both within and outside the Organization. Work relations may be on a high organizational level, requiring very good communication skills and experienced handling of issues. Key Functions/Results • Support the management and administration of financial records and monitoring systems for the office; monitor project and programme accounts for which responsibility is assigned; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; manage the Country Office petty cash. • Provide and coordinate the retrieval, entry, selection and analysis of data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data and documents; make necessary calculations. • Verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent. • Independently compose and finalize correspondence of administrative nature; initiate and draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required. • Maintain detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning. • Prepare recurring reports on programme, project and office accounts, report variations from budgets; prepare special reports on budgetary performance. • Monitor the receipt of Government contributions and the transfer of ownership of the Organization’s equipment. • Maintain liaison with local banks and financial institutions. • Advise other staff in the area of office / administrative management; actively support the streamlining of procedures and practices and the introduction of new information technologies to the office. • Advise international staff on administrative and financial matters. • Make administrative arrangements for the Country Office and perform administrative duties to ensure security and office maintenance. • Perform other related duties as required. Impact Of Work The incumbent’s work impacts on the timely and efficient delivery of office support services and on the overall output of the work unit. CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING Minimum Requirements Education: Secondary School Education Experience: Five years of progressively responsible administrative, accounting and office management experience Languages: Working knowledge (level C) of French and limited Knowledge (level B) of English IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment Competencies • Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement Technical Skills • Thorough knowledge of the communication and documentation standards • Thorough knowledge of corporate computerized financial / travel / human resources systems • Thorough knowledge of organizational structure, administrative procedures and policies, and matters of protocol Desirable Qualifications and Skills • Very good knowledge of the corporate structure • Experience in Procurement and Human resources management Assessment Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview. FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency FAO IS A NON-SMOKING ENVIRONMENT | |
| COMMENT POSTULER ? Apply online : https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2002890 |
Recrutements au Sénégal
FAO recruits 01 Administrative Associate
FAO recruits 01 Administrative Associate Référence Salaire xxx/ mois Localisation Dakar / Sénégal Expiration 05 Janvier 2021 Offre visitée Description de l’offre Job Description – Administrative Associate (2002890)Job DescriptionCALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT: 2002890Administrative Associate J…
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