EPLN recruits 01 Financial and administrative coordinator

EPLN recruits 01 Financial and administrative coordinator

European Prison Litigation Network (EPLN) was founded in 2013 by law practitioners, prisoners’ rights defenders and researchers active in the prison field with the aim to enhance the protection of fundamental rights of the detained persons in member States of the Council of Europe.

It federates 25 national NGOs and bar associations from 18 countries.

EPLN operates through different forms: analytical and comparative research in law and social sciences; coordination at the European level of litigation action before national courts and the European Court of Human Rights, advocacy towards national authorities and international bodies.

For more information : www.prisonlitigation.org 

European Prison Litigation Network is looking for its future administrative and financial coordinator.

The administrative and financial coordinator will coordinate the financial and administrative management of the association and participate actively in the association development.

Responsabilities :

Financial management and compliance :

• develop and implement the association’s fundraising strategy, prepare annual budgets and financial sections of funding proposals.
• Ensure the control and justification of expenditures, monitor budgets and donor commitments, identify and analyse budget consumption, prepare payment requests to donors.
• Ensure sound financial management, including compliance of the association’s finances with its strategy, internal procedures and donor requirements.
• Ensure the preparation, organization and supervision of audits.
• Ensure communication with the bank and regular updating of bank contracts as needed.

Accounting :

• Execute payments and control transactions, control cash flow.
• Enter the bookkeeping into accounting software and verify documentation of expenses, ensure secure archiving of accounting records.
• Verify cost centers of the accountancy at the time of monthly and annual closures.
• In collaboration with the accounting firm, the statutory auditor and the program director, participate in the annual closure of accounts and the annual audit.

Financial management of partnerships :

• Develop, implement and monitor financial monitoring tools for partnerships, ensure the monitoring of partners’ contractual commitments,
• Monitor the consumption of partners’ budgets, ensure that partners’ expenses are justified and comply with requirements; ensure the integration of partner contracts into the accounting software
• Where necessary, conduct field visits to identify improvements to be implemented with partners and organize and facilitate capacity building sessions with partners.

Administrative management :

• prepare employment and service contracts for staff and consultants
• ensure that financial and administrative processes are understood and implemented by all staff.
• manage staff payroll in collaboration with the accounting firm
• annually review the remuneration grid for staff and external consultants.
• prepare and revise partnership agreements, in collaboration with project managers.
• ensure the necessary declarations to the French authorities as provided for by the 1901 law on associations.

You may also find the full announcement on our website : http://www.prisonlitigation.org/jobs/

Expériences / Formation

Your profile :

• higher education diploma in administration, finance and/or accounting or equivalent degree
• At least 3 years experience in financial, accounting and/or administrative management
• Similar experience in an NGO is highly desirable
• Knowledge of donor procedures is highly desirable
• Ability to work with strict deadlines, excellent organizational skills and autonomy essential for a position in homeoffice
• Ability to work with a team and in a multicultural environment
• Proficiency in computing (Word, Excel, Power Point)
• Languages :
  • English: fluent written and spoken (C1) required.
  • French: good level (B2) is a strong advantage
  • Knowledge of Russian is an asset
• You adhere to the mission of EPLN

Salaire

Employment conditions :

• Indefinite term employment contract; full-time
• Position starting between February 15^th and March 1st, 2022
• Based in Paris or Berlin. Homeoffice is possible.
• 4 in-person team meetings per year in a European capital city
• Salary: between 2,550 and 2,880 euros gross/month, depending on education and experience

Comment postuler

You are interested ?

Please send your CV and motivation letter before 7 February 2022 per email to jobs@prisonlitigation.org