COOPI is looking for Administrators for its missions in Africa, Middle East, Latin America and the Caribbean
COOPI is constantly looking for professional profiles to be included in its missions in various locations (Africa, Middle East, Latin America and the Caribbean) and in different sectors of intervention: water and sanitation, environment and DRR, education in emergency, nutrition security, protection and food security.
COOPI is looking for junior and senior Project Administrators, and senior Country Administrators for the management of all administrative activities.
- He/she verifies the correct administrative management of the projects in compliance with COOPI and the donor’s procedures;
- He/she ensures the correct project treasury management (cash and bank) and, accountancy the monthly reconciliation;
- Management and supervision of financial movements and funding provided by donors for the implementation of projects, in particular the monitoring of financial exposure for prepayment of contracts, speed and quality of reporting for the receipt of grants.
- Monitoring and updating the economic and financial performance of the projects: the state of the final balance, imbalance, projection of expenditure, financial forecast for the implementation of the activities in coordination with the project managers and the Head of Mission.
- Regular updating of project’s financial data in compliance with the financial data taken on site and based on the data provided by the Headquarters;
- Verify the expenditure forecast for monthly funding requests;
- Ensure that the accounts are regularly updated to allow monitoring and control of expenses;
- He/she provides technical oversight to the procurement process and ensures proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme;
- Ensuring control of supporting documents and contracts with suppliers;
- Ensuring compliance with local staff recruitment procedures, the preparation of ToRs, contracts and payroll, payment, monitoring of holidays and leave, staff evaluations, any disciplinary measures, individual requests, payment of taxes and social security contributions;
- Supervise and train the local administrative staff employed on the project in collaboration with the Project Manager;
- Ensuring the preparation of communications with donors, changes in the financial plan and related amendments;
- Ensuring the preparation of intermediate and final financial reports of the projects in collaboration with the Project Manager;
- Ensure the preparation of documentation for project audits;
- Electronic archiving of administrative and accounting documents relating to the project.
- Degree or Diploma in Economics, Finance, Business Administration and any other related studies;
- Previous working experience in the economic and finance sectors, possibly in a multicultural context.
- Knowledge of the administrative procedures of the main donors (ECHO, EC, MAE, FAO, UNICEF; AICS; UNHCR);
- Experience in finance reporting for the donors;
- Proficiency in written and spoken in one of the following languages: French, English and Spanish (depending on the country of destination);
- Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint).
- Ability to use accounting software.
- Excellent organizational skills;
- Ability to work in team and a goal-oriented person;
- An excellent interpersonal skills;
- Ability to work in a multicultural context.