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Concern Worldwide recrute 01 Country Financial Controller

Concern Worldwide recrute 01 Country Financial Controller

Concern Worldwide

Central African Republic

Country Financial Controller (1743)

Country Financial Controller – Central African Republic

Concern Worldwide started working in the Central African Republic in 2014. The Country Programme aims to break the vicious cycle of conflict, hunger, poverty, and inequality for a C.A.R. where communities are self-reliant and resilient to future crises. Concern currently implements programmes in the regions of Ombella M’Poko, Ouaka, and Basse-Kotto with a focus on food security, health, nutrition, WASH, gender equality, and social cohesion.

About the role:

This is a 24 month role based in Bangui, C.A.R., with frequent travel to our programme areas in Bossembélé, Kounago, Grimari, and Mobaye (30% of the time). This is a grade 5 role with a salary of €48,648 to €54,053 and benefits.

You will report to the Country Director (CD) and will line manage the Programme Partnership Accountant and the Assistant Finance Manager. You have overall responsibility for the Finance team. You will also work closely with the Shared Services Accountant. You will liaise with other Senior Management Team (SMT) members, budget holders, HR, Logistics, Dublin and Regional Finance staff, local banks, auditors, partners & donor finance staff.

We would like you to start in March 2023.

Your purpose:

As a member of Concern CAR’s SMT, the Country Financial Controller (CFC) is responsible for the effective management of Concern CAR’s finance function. This will include ensuring internal controls are in place, managing the finance team, partner finance oversight, training, treasury management, financial planning/budgeting, and reporting.  The successful candidate will be responsible for ensuring proper financial management and reporting on all grants received by Concern CAR. Maintaining and managing controls & procedures to safeguard and account for all assets, funds and interests of Concern’s operations is a crucial part of the role. The CFC will undertake staff training & development. The CFC is also a member of the senior management team and will participate in all key decisions relating to all programmes in accordance with organizational policies and the Country Strategic Plan.

You will be responsible for:

Financial Systems and Controls

Ensure that country financial management systems and records are adequate in order to identify and protect the assets and interest of the organization.

Ensure that the systems and procedures in place enhance, as far as possible, the efficiency and effectiveness of the manner in which assets are utilized.

Maintaining and monitoring an effective and efficient system of internal controls (i.e. ledger, cashbooks, balance sheet reconciliations, cash and bank management etc.) which comply with Concern Worldwide’s financial guidelines and minimise the risk of fraud or misappropriation.

Ensuring financial systems of the country programme are operating in line with standard Concern procedures and they meet the monitoring and reporting requirements of the Country Management Team, Donors and National Authorities

Ensure that the country financial operations comply with legal and statutory requirements e.g. audit and financial reporting to all relevant national authorities.

With the support of the finance team, keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.

Support the SD in ensuring there is a complete record of capital assets and that they are adequately safeguarded

Organising and supporting financial assessments, reviews, monitoring and training of local partner organisations;

Undertaking regular field visits to assess the financial systems in place & implement improvements wherever needed

Closely monitor all financial activities, and keep the CD/Senior Management Team advised of all situations that have the potential for a negative impact on internal controls or financial management performance.

Accepting, advancing and pursuing any new objectives or responsibilities that may be assigned by the Country Director including transfer of existing duties and/or re-assignment to other responsibilities should the organisation so require

Undertaking financial assessments & evaluation of partners, in line with Concern’s standard financial procedures

Participating in the review, monitoring and capacity building of partners

Assist the Shared Service Accountant (SSA) based in Dublin to ensure that the global accounting package (Microsoft Great Plains) is maintained in a proper manner and utilised in an appropriate and effective manner.

As the field general ledger will maintain be maintained by the SSA, the CFC is responsible for maintaining all financial documents and back up at field level so that all transactions must pass the audit trail. The CFC should also provide all back up details to SSA related to the support cost allocation, donor reporting and quarterly and year-end reporting.

Financial Reporting and Donor Reporting

Assist the CD and budget-holders in preparing budgets and revisions in line with strategic plans and organisational objectives. This involves supporting, facilitating and consolidating the financial budgets.

Ensure proper recording of income and expenditure to comply with Concern and donor regulations.

Provide all financial information  ( Cash/bank /Journals) to SSA timely so that he/she can produce monthly management accounts (budget vs. actual) on time and work with the programme teams and department managers to understand their expenditure reports (management accounts) and budgets. Also  analyse the major variances  and collate  the comments from budget holder on major variances and present it to SMT.

Prepare journals with accurate backing documentation for entry into Microsoft Great Plains by the SSA

Assisting the SSA to produce monthly management accounts (budget vs. actual) and working with the programme teams and department managers to understand their expenditure reports (management accounts) and budgets

Overseeing the accurate preparation of financial reports and ensuring both organisational and donor requirements are met within agreed timeframes

Overseeing the process of for new project/programme budgets and reviews

Maintaining a donor financial management system in order to optimize funding and to ensure efficient and accurate reporting to donors, including donor compliance

Ensure timely and accurate preparation of financial reports for Concern’s Head Office (Financial Reporting Pack) with the assistance of the SSA

Review and complete the financial reporting pack prepared by Shared Services Accountant including country commentary and CMT approval and dealing with feedback from Dublin jointly with Shared Services Accountant. Support the timely & accurate preparation of donor reports for external donors / agencies.

Ensure all balance sheet items are reconciled on a timely basis, in accordance with Concern Worldwide policies & procedures

Finalise year end accounts for the external auditors and provide any ad-hoc financial reports for Concern’s Head Office with the assistance of the SSA

Provide financial analysis where necessary especially on maximizing available funds and advice to CD.

Staff Management and Capacity Building

Providing leadership and direction for the in-country Finance Team

Develop a second layer of staff who can fill the gap whenever any position is vacant in the finance team

Undertake specific training, capacity building and other relevant initiatives to ensure national staff perform their roles and responsibilities with accuracy and professionalism and also create the space for national staff to develop into credible candidates to fill vacant positions in the finance team and to provide strong cover for leave.

Providing training and support to financial and non-financial staff regarding Concern’s financial procedures and internal controls

Undertake financial training of budget-holders, to assist them in enforcing financial controls and making decisions based on financial reports.

Ensuring Concern’s values and policy commitments, including accountability and equality, are reflected in the work of the Finance Team/Department;

Ensure that Job Descriptions of field finance are up to date

Ensure that PDRs are completed for all country finance staff at least annually and that feedback on performance is provided routinely.

Donor Management

Ensure that necessary donor reporting deadlines are met

Ensure that donor reports tie back to the general ledger from GP and donor original budgets

Ensure staff positions are mapped to donor funding, ensuring that gaps are identified and included in future donor proposals, with decisions made on eliminating positions if there isn’t sufficient funding for the role in consultation with CMT

Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing

Prepare and/or review donor budgets

Other Duties

Facilitate internal, external and donor audits and associated reviews of field systems

Ensure that all statutory deductions & taxes in respect of national staff are complied with & to liaise with relevant authorities in this respect.

Establish an effective monitoring system for the donations in Kind (DIK) so that all items received from donor as DIK are recorded properly, distributed to beneficiaries, and that a reconciliation guarantees the audit trail.

Assist Country Director to update the delegation of authority document in line with fundamental changes (New project/ closed project/ staff structure/emergency response/ etc.)

Implement the finance systems related feedback provided by Regional Accountant or internal auditors.

Assist in the development and implementation of the Country’s Strategic Plan

Contribute to the development of the country’s strategic direction and to the overall leadership of the country programme

Any other finance-related assignments

Concern Code of Conduct and Associated Policies

Ensure adherence to the Concern Code of Conduct and Associated Policies

Ensure finance staff understand and adhere to the Concern Code of Conduct and Associated Policies

Confidentiality

Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties

Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only

Accountability 

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 

Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities;

Work with relevant colleagues to ensure payments to programme participants are accurate and timely.

Your skills and experience will include:

Accountancy Qualification (e.g. CPA, ACA, ACCA)

3 years post qualification experience in Concern or a similar organization preferably as international staff

Experience in developing staff capacity both on technical and management aspects

Experience managing large and multi donor (especially USAID, ECHO, DFID, etc.) programme budgets

Must be fully fluent in French with a good working knowledge of English

We would also like:

Knowledge of development issues and concepts

Academic background of or strong practical experience in macro-economic and/or fiscal policy

Ability to work under pressure to meet tight deadlines

Good team worker

Good communication and negotiation skills

A good understanding of computer applications i.e. Microsoft word, Excel, communications systems and basic trouble shooting skills

Cross cultural awareness and sensitivity

Empathy with Concern’s goals and a commitment to capacity building, protection and participation

Good communication and training / capacity building skills

Proven organization, planning and management skills

Ability to work on own initiative and lead diverse teams

Flexible and adaptable to a changing environment

To apply:

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length. 

Les CVs en francais sont les bienvenues

Due to the urgency of this position we may offer this post before the closing date.

If you have any concerns about our recruitment process and need particular assistance – for example if you have a visual impairment or are neurodivergent – please let us know and we will do our best to accommodate you. 

Concern is an equal opportunity employer and welcome applications from all section of the community

Documents

Further Links

Salary:€48,648 – €54,053

Based in Country:Central African Republic

Job Title:Country Financial Controller

Contract Type:Unaccompanied Fixed Term International Contract

Annual Allowance:e5,000

Benefits:See attached T&C

Closing Date:29 January 2023POSTULER

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