Congo RDC

Concern Worldwide recruits 01 Roving Logistics Coordinator

Concern Worldwide recruits 01 Roving Logistics Coordinator

Concern Worldwide

Kalemie,Congo RDC
Humanitaire (ONG, Associations, …), Projet/programme de développement

Roving Logistics Coordinator, DRC
About the role : 
This is a 12 month role with unaccompanied terms based in Kalemie, Tanganyika province, DRC with a salary of Grade 4 (€41,603 – €46,226). The position requires at least 50% travel to the field.
You will report to the Systems Director and work closely with Area Coordinators, Base Managers and technically manage the Logistics Team in DRC.
We would like you to start around February 1st 2021.
Your purpose: The Logistics Coordinator will be responsible for managing and coordinating the logistics activities in the DRC and will enhance the managerial and planning skills of the team. The position holder will also lead the continuous improvement of the logistics systems that are in place and amending as necessary. He/she will provide effective and timely logistics support to all programs in relation to procurement, stock management, assets, premises, fleet management and communications. He/she will also be responsible for anticipating needs and put in place logistical processes that will ease the function of every logistical area, in particular Fleet Management, stock tracking, and procurement optimisation.
You will be responsible for :
Supply management

Support the management and tracking of project orders in the Supply Request (SR) tracking sheet. Ensuring the file is up to date, precise and owned by users.Assist in developing an efficient and effective supply chain; keep an updated database of local suppliers and prices of frequently needed goods and services. Carry out extensive supplier and market reviews and maintain a preferred supplier list.Ensure the coordination of procurement between the different bases in DRC.Management of tendering for framework contracts and big procurement for programmes.Support programme teams in the development of procurement plans, and do a quarterly review of all procurement plansOrganize, plan and prioritise project supply needs.Make sure that the Area Coordinators and Base Managers of each area establish framework contracts and that they are renewed on time.Check the processes and procurement files when visiting bases, training and counselling on best way to procure on time
Warehouse Management
Support effective warehouse management in accordance with the Concern guidelines.Support the security of stock through the implementation of effective controls and do spot checks in warehouses during field visits. Ensure storekeepers are equipped with what they need to do their job and that the stocks premises are adapted. Anticipate big needs.Submit timely and accurate stock reports.Strengthen staff capacity and warehouse management processes.Investigate all stock discrepancies and provide a report of the procedure and findings.Organize disposal of old stock and assetsEnsure the quality of documentation for stock management: stock separated by support/programmes and per project, good use of all the information of the templates, good tracking of receptions and releasesTrain storekeeper on good practice for stock management, systematically visiting stock and ensuring regular inventories, particularly at the end of programmes.Input on the improvement of stock tracking between bases, ensuring stock in transit is correctly identified and located.
Asset management, IT and Communications
Support regular maintenance of communication equipment in liaison with the Systems Director and the IT coordinator.Train staff on use of communication equipment and communication protocols.Ensure that the DRC Fixed Asset Register (FAR) is updated and verified quarterly and copied to the Systems Director (SD).Ensure that all procedures and documents pertaining to Asset Management as per the Concern Logistics Manual are in place and being followed.To ensure assets are safe guarded with physical checks in line with the Logistics Manual.Ensure donation certificates with recipient’s signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups or received from Donors.Ensure all required and available communication equipment are installed and working: HF, VHF, Satellite, mobile network, etc. and functioning properly.
Reporting
Review monthly logistics reports from all bases and share with the Systems DirectorTransport
Ensure a robust vehicle maintenance system is in place and that maintenance works are property documented. Closely follow up on the maintenance of the fleet.Ensure well-maintained and functional transport fleet for staff and material needs, including vehicle allocation in DRC. Anticipating needs and analysing problems.Review monthly transport reports and monitor fuel consumption.Monitor the maintenance conducted on Concern vehicles by external service providers.Ensure training of drivers and putting in place a performance management mechanism to incitate them to take care of the fleet.Propose mid/long term solutions for bases where vehicle repeatedly lack, propose reorganisation of vehicles affectation in order to favour field activities.
Capacity building and management
Give a special attention to the training of interns in the logistics department.Travel to field locations to conduct Systems trainings e.g. on logistics, procurement, transport etc.With the assistance of the Systems Director, develop and roll out reporting tools and templates.Identify training opportunities for the logistics staff.Review the logistics induction for new comers and conduct it whenever possible.Provide technical line management and strategic leadership for the Concern DRC logistics team.
Other Duties:
Participate in country-level strategic planning initiatives and other duties as determined by line management.Adhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CoC), including the respect of confidentiality.Take active measures to address equality issues, particularly relating to gender.Undertake any other relevant and reasonable work as requested by line manager.Actively participate in the gender mainstreaming strategy within the programme and operationsLiaise with regional logistics advisor to implement good practices found in the Francophone region.Cover for positions in the field as requiredYour skills and experience will include:
Essential:
Primary degree in logistics, supply chain management, management or a relevant discipline,At least 3 years’ Systems/Logistics experience, with management experience, of which at least two years’ working overseas with an NGO; Logistics/Procurement/Transport/fleet management experience; stores management experienceProven ability in report writingExcellent communication skills in French, both written and verbalStrong communication, problem solving and analytical skills. Able to prioritize and handle a diverse and heavy workload.Proven analytical, planning and time management skillsGood team player, flexible and capable of working with a multinational country teamPolitically and culturally sensitivePassion and self-investment for the quality of work, will to go the extra mileAbility and willingness to live in basic conditions for long periods of timeExcellent computer skills, including Microsoft Word and Excel.
Desirable :
Mechanical or Fleet Management degree/strong experience2 years’ experience in management roleOutgoing personality with excellent training skillsAbility to work under pressure to meet tight deadlinesExperience of working/living in an insecure environmentKiswahili or English would be an advantage
To apply:
Les candidatures en français sont les bienvenues
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
LieuKalemie
FonctionsGestion de projets et programmesServices et Logistique
Contrat# CDD
Secteurs d’activité# SANTÉ# EAU ET ASSAINISSEMENT# DROITS HUMAINS
Pays
# AFRIQUE# RD CONGO
Date de validité20/01/2021

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