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Concern recruits 01 Grants and Contracts Manager

Concern recruits 01 Grants and Contracts Manager – Central African Republic (CAR)

About the role: This is a 12 months replacement role with unaccompanied terms based in Bangui, CAR. This is a grade 3 with a pro rata salary of 39 911 € to 44 346 € and benefits.

You will report to the Programme Director (PD). You will work closely with the MEAL Manager, the Compliance and Internal Auditor, the Area Coordinators, and Programme Managers together ensuring the quality of Concerns’ programmes. The role will include frequent travel to the programme areas.

Your purpose:

You will support programme development, proposal writing and grant management processes. You will coordinate the development of funding proposals, lead on proposal writing whilst verifying that they are in line with donor and call guidelines. Together with the PD, you will ensure that the goals of the Country Strategic Plan, and crosscutting issues including but especially gender and protection, are taken into account in proposals and in programme implementation. You will work in close collaboration with the Area Coordinators and Programme Managers to produce high quality donor reporting and ensure strong compliance with donor requirements.

The Grants Manager will also coordinate technical support to programme teams to enhance programme quality through the development of contextually appropriate approaches to ensure Concern’s programmes in CAR are safe, sensitive to gender, inclusion, protection and other power dynamics.

You will be responsible for:

Programme Development

  • Under the guidance of the PD, carry out research on potential donors in order to understand their mission, policies, strategies, procedures and priorities including preparation/updating of a funding strategy.
  • Monitor the country programmes’ funding pipeline, ensuring that new proposals target key gaps and funding needs to the greatest extent possible.
  • Provide recommendations, in collaboration with the MEAL Manager, on necessary surveys and assessments required to support the development of beneficiary centered, relevant, high quality proposals.
  • Serve as the lead and coordinator for the development concept notes and proposals. Lead the writing of the proposal, programme activity budgets. Develop internal work plans for submission and coordinate the finance and operational staff, as well as headquarters and technical advisors to facilitate input. This includes developing realistic projects budgets with the support of the concerned staff.
  • Ensure project proposals and concept notes are submitted by required deadlines.
  • Ensure compliance with donor rules and various Concern strategies
  • Prepare the programme portion of donor budgets in collaboration with PMs, ACs, BM and the CFM.
  • Liaise with CFM and Regional Accountant to ensure financial compliance of all grants.

Donor reporting and requirements

  • Take responsibility for grant compliance for all of CAR’s programmes, in close coordination with the Compliance and Internal Auditor.
  • You will also be responsible for organising and facilitating Grant Management Meetings at various stages throughout a grant (Opening, Interim and Closing).
  • Co-lead organisation of Programme Reviews (twice-yearly minimum), with the administrative support of the logistics team– and action plans that follow.
  • Ensure teams are aware of key donor compliance issues by organizing grant start up workshops, sharing audit information, organisation of trainings on donors’ procedures and requirements, etc.
  • Develop and maintain grant management tools, such as funding and grant trackers, reporting templates and calendars; and ensure the team is aware of these timelines.
  • Manage the reporting schedule ensuring timely and accurate reporting. This will include editing reports and ensuring they are submitted in the correct formats.
  • Liaise with the Desk Officer and Country Finance Manager to file the contract documents for grants – both active and archived.
  • Liaise between finance and programme staff to ensure that all deliverables are completed within the grant period and that all budget revisions are carried out in line with donor regulations.
  • Coordinating donor reports, ensuring they are of high quality, meet all internal and external standards and reporting requirements and are both reviewed and submitted on time.
  • Ensure timely communication with donors on their reporting requests, including coordinating with other teams to provide both responsive and proactive donor communication.
  • Coordinate the drafting and compilation of the annual programme and government reports as per the dates agreed with Programme Director/Dublin.
  • Conduct capacity development initiatives on reporting quality and donor requirements, as well as media and qualitative data collection such as case studies, photos, all in line with Concern requirements on consent.
  • Ensure version control of documents and filing of final reports and proposals, learning documents, survey reports and data, using the shared data space in country and upcoming Grants Management System.
  • Support any research initiatives planned.

Funding strategy implementation

Contribute to the country fundraising strategy through:

  • Providing and regularly updating an analysis of the current donor and stakeholder profile in country: their priorities for investment, potential calls.
  • Provide information to the HQ based Desk Officer and fundraising teams in Dublin, London and New York to identify opportunities for funding and information dissemination.
  • Assist with donor liaison through the oversight of the production of documentation and success stories of current programmes that would be of interest to them/linked to their strategy.
  • Coordinate with the Desk Officer on funding opportunities that would fit with the country programme
  • Represent Concern at relevant cluster and government coordination meetings, alternately with the PD.
  • Be aware of and engage in networking opportunities to learn about/engage with new opportunities/priorities for the country, relevant to INGO work.

Programme implementation and Accountability 

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

  • actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
  • work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
  • work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
  • Support the implementation and revision of Concern CAR’s Gender Strategy

Your skills and experience will include:

Essential:

  • A master’s degree in a social science discipline/gender studies/human rights/humanitarian studies or other relevant academic field
  • At least two years of overseas experience with an NGO, UN agency or donor
  • At least two year of experience in grants management and compliance
  • Demonstrated understanding of gender and humanitarian protection in emergency contexts
  • Experience with facilitation, capacity strengthening and partnership building through formal and informal training
  • Experience of working in a high pressured, results focused and dynamic environment
  • Good organisational and planning skills/experience
  • Strong computer skills particularly Microsoft office
  • Previous experience of donor reporting
  • Experience of developing M&E tools, logframes, M&E plans and of conducting M&E activities
  • Excellent interpersonal and communication skills
  • Fluency in both French and English, both oral and written
  • Ability to work in a challenging and stressful environment with unexpected
  • Willing to travel frequently

Desirable:

  • Specific experience with the EU/ECHO, OFDA, DFID and/or Irish Aid would be an advantage
  • Experience working in an insecure and volatile environment
  • Confident strong communicator and networker
  • Ability to work in an insecure environment
  • Very high attention to detail is essential
  • Cultural and political sensitivity
  • Must be flexible and willing to adapt to a fluid situation
  • Willingness to learn
  • Good communication and interpersonal skills.
  • Able to take initiative and work independently.
  • Excellent writing skills

Les candidatures en français sont les bienvenues

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length. Please annex with your application a short (max 5 page) example of original writing, i.e. fully or primarily authored by yourself.

Due to the urgency of this position, applications will be short-listed on a regular basis and we may offer posts before the closing date.

Concern is an equal opportunity employer and welcome applications from all section of the community.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Your Personal Data

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.

Concern receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List).

Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.

By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists

In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.

For additional information please consult our web site or contact the Human Resource Division in our Head Office.

You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy

Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. 

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