BirdLife International is seeking to recruit an enthusiastic and experienced individual for the position of
Administrative Assistant. The main purpose of this role will be to provide effective and efficient
administrative support of the Dakar office and its projects and programmes, as well provide
administrative support to Partners in West Africa.
The Administrative Assistant will have the following responsibilities:
Administrative Support
o Provide administrative support to the Head of Dakar Office, Dakar office personnel, BirdLife,
visitors, and members of the BirdLife African network as appropriate.
o Handle front office tasks, providing polite and professional assistance via phone, mail, and e-
mail.
o Provide support in setting up for meetings, scheduling/booking appointments, handling
logistics, take minutes at various meetings when required.
o Support with procurements and Service Provider contracts and ensure smooth
administrative functioning of the Dakar office.
o Assist in maintaining supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of
supplies.
o Ensure operation of equipment by completing preventive maintenance requirements; calling
for repairs; maintaining equipment inventories
o Support in maintaining and updating relevant databases e.g. Service Provider Contacts and
Folders on the Dakar Office Server and ensuring the confidentiality and security of files,
folders and filing systems.
o Support in ensuring compliance with local labour laws and relevant government directives,
and the processing of work permits for expatriate staff.
Human Resource Support
o Support recruitment, induction, onboarding & Exit process.
o Support with handling and tracking of staff medical insurance and pensions scheme
o Support in tracking of staff absence – Annual leave, sick leave etc.
o Ensure policies and procedures are followed as per the BirdLife staff handbook and that all
employment policies follow current local labor laws and regulations
o Handle sensitive information in a confidential manner
Event Coordination Support
o Co-ordinate travel arrangements, flight bookings, accommodation, transport and related
matters for BirdLife West Africa Secretariat personnel when required.
o Support the organisation of conferences, workshops and meetings when needed.
IT Support
o Co-ordinate IT support to staff within the office, and ensure follow up with IT Team
o Keep record of all computers/laptops in Dakar office and send the monthly updated list to IT
Team
Other: Any other duties as delegated by your line manager
Required skills, experience and qualifications:
Diploma/Certificate in Human Resource Management, public relations, business administration
or in other related field.
Experience in lieu of education level will also be considered.
Good computer literacy in all standard Microsoft Office applications
High motivation and desire to achieve, excellent attention to detail and organisational skills
The ability to work to high standards within tight deadlines
Oral and written fluency in English and French
An understanding of local Employment laws or Senegal Labour Code.
Professionalism, discretion, and ability to work to high standards with tight deadlines.
Good at Multi-tasking and should have an upbeat and can-do attitude, Team worker.
Application deadline: 10 May 2024
Location:
This position will be based in Dakar Senegal
Salary & benefits:
Commensurate with experience and qualifications and in accordance with BirdLife International, Africa
Division terms and conditions.
Gross monthly salary: EURO 1,000 – 1,200
Length/duration of this position: 6 months renewable dependent on funding and performance
Working hours: Full time 40 hours per week
Date when the job expected to start: May 2024
Application:
Applications, including a covering letter summarizing the applicant’s suitability for the position, a
detailed CV and names and contact addresses of three referees known to the applicant in a professional
capacity, should be sent via email before the application deadline of
10 May 2024 to: recruitment-west-africa@birdlife.org
Interviews: Only shortlisted candidates will be contacted