Ambassade d’Irlande recrute 01 Assistante exécutive et chargée de diplomatie publique et de sensibilisation
Executive Assistant and Public Diplomacy and Outreach Officer.
Embassy of Ireland, Dakar
Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.
In 2023, Ireland opened its first Embassy to the Republic of Senegal. The Embassy’s role is to deepen bilateral political relations between Ireland and Senegal, and strengthen trade, tourism and investment opportunities between our countries and support human and economic development through development cooperation and trade both in Senegal and the francophone West Africa region.
The Embassy wishes to contract the services of a qualified Executive Assistant and Public Diplomacy and Outreach Officer to support the effective operation of the Embassy of Ireland in Dakar. In particular, the role will focus on providing administrative and technical assistance to Ireland’s Ambassador and supporting the Embassy’s public diplomacy and outreach.
Role and responsibility
The precise range of duties will vary over time according to the needs of the Embassy, but will include the following:
Executive Assistant
- Provide support to the Ambassador by managing the Ambassador’s diary, scheduling meetings and handling enquiries and requests for information directed to the Ambassador; – Knowledge management – establish and maintain both paper and electronic filing systems and manage the transfer of files;
- Management of Embassy contact database;
- Assist with the organisation of Embassy events, ranging from large-scale events, to in-house lunches or high-level visits and meeting with partners;
- Logistical support for official visits from Ireland (including arranging bilateral meetings, local transportation, accommodation, etc.)
- Arranging travel for diplomatic staff;
- Support for diplomatic staff arriving and leaving the Mission;
Public Diplomacy and Outreach
- Develop and manage content for Embassy social media accounts;
- Maintain and manage Embassy local media contacts;
- Assist with planning and implementation of wider diplomacy and outreach initiatives, in conjunction with other Embassy colleagues and HQ;
- Lead on the outreach and communication elements of Embassy initiatives including visits and events hosted by the Embassy.
General Embassy Support
- Respond to queries received by the Embassy over telephone and email including providing excellent customer services in response to public enquiries;
- Act as initial point of contact for all public office functions including for consular cases as required;
- Perform translation and interpretation work; and
- In addition to all of the above, the candidate may be required to carry out other functions subject to the business needs of the Embassy, including periodic out of hours work
Essential Requirements Candidates Must be Able to Demonstrate:
- The candidate must be a fluent English and French speaker with excellent oral and written communication skills in both English and French;
- The candidate must have a relevant third-level qualification;
- The candidate must have at least 2 years relevant experience as an Executive Assistant and/or public relations role (or similar) at a national or international level;
- The candidate must be able to demonstrate, using work based examples, their ability to lead and motivate a diverse team in a fast-paced environment;
- The candidate must have excellent interpersonal skills;
- The candidate must be experienced in financial management and administration; ∙ The candidate must possess excellent planning and organisational skills, and the ability to multitask;
- The candidate must demonstrate using examples, their working knowledge of Microsoft Office Suite (Outlook, Word, Excel);
- A permanent legal entitlement to live and work in Senegal prior to recruitment.
Desirable requirements
- Previous relevant experience working with an Embassy or international organisation – A knowledge of or interest in Ireland;
- Knowledge and experience in dealing with public relations and event management;
Terms and conditions of employment:
- The successful candidates will be hired on a fixed-term contractual basis and will be based in Dakar.
- Working hours are Monday to Friday, 40 hours per week, with standard office hours. ∙ The annual salary for the position is XOF 18,108,750.00 per annum (XOF 1,392,980.77 paid locally on a monthly basis). Salaries are paid directly to a bank account; therefore, the successful candidate must have a bank account.
How to Apply
Completed Cover letter and CV should be sent via e-mail only to DakarEMRecruitment@dfa.ie with the subject line Executive Assistant and Public Diplomacy and Outreach Officer
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Applications must be received before 16:30 hrs. (local time), 3rd January 2024
No applications will be accepted after this deadline. Please note that only short listed applicants will be contacted.
Selection Process
Depending on the number of applications received, a short-listing of candidates to be called for a competency-based interview may be undertaken based on the Essential/Key Requirements above.
- This interview will be conducted in-person;
- It is planned that interviews will be held in January/February 2024;
- A skills test may be included in the recruitment process;
- A second interview may be included in the recruitment process;
- A panel may be set up depending on the calibre of candidates.
General Data Protection Regulation:
- All personal information received will be kept in line with GDPR guidelines.
Security Clearance for Local Staff:
- Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.
- Please note that canvassing will disqualify applicants.
The Embassy of Ireland in Dakar committed to a Policy of Equal Opportunity.