ALIMA recruits 01 Logistic Coordinator – English Speaking Countries – M/F
THE ALIMA ASSOCIATION
ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.
Our CHARTER defines the VALUES and PRINCIPLES of our action:
- Putting the Patient First
- Revolutionizing humanitarian medicine
- Responsibility and freedom
- Improve the quality of our actions
- Placing trust
- Collective intelligence
CARING – INNOVATING – TOGETHER: Since its creation in 2009, ALIMA has treated more than 6 million patients, and today deploys its operations in 12 African countries. In 2018, we have developed 41 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, particularly with local NGOs, whenever possible to ensure that our patients benefit from expertise wherever it is available, whether in their own country or in the rest of the world. In addition, to improve the humanitarian response, we conduct operational and clinical research projects, particularly in the fight against malnutrition and viral hemorrhagic fevers.
ALIMA’S TEAM: More than 2000 people are currently working for ALIMA. The teams in the field, closest to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. They receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The teams in Paris and New York are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as the medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, the research organizations PACCI, INSERM, the Universities of Bordeaux and Copenhagen, the NGO Solidarités International and many others.
COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania, Senegal.
THE WORK WE DO covers: Malnutrition, Maternal and Child Health, Pediatrics, Gender-based Violence, Mental Health, Epidemics (Ebola, Lassa, Cholera, Measles, Dengue…). ALIMA develops in some countries relevant research projects in order to improve the health of the populations concerned (Ebola vaccination, simplification of the management of acute malnutrition, Covid research…).
ALIMA is planning exploratory missions and emergency medical and nutritional interventions in some English-speaking African countries in the coming weeks. Therefore we are seeking to strengthen our pool of English-speaking coordinators.
Mission Location: To be determined
Define and implement technical and logistics strategies and support to the field under the technical support and management of the Logistics Desk Manager, dedicated for approval of the global logistics strategy, ensuring the pertinence and coherence of logistics planning & programmes, adequacy of the means provided and the compliance of ALIMA standards and protocols in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects activities.
MISSION AND MAIN ACTIVITIES
- IMPLEMENT THE OPERATIONAL LOGISTICS STRATEGY
- Participate actively in the elaboration and update of annual project planning, budgets proposals and any emergency operations, give support in strategies definition and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission.
- He shall ensure to provide all documentation and assume his role
- MONITORING THE IMPLEMENTATION OF LOGISTICS ACTIVITIES AND PROCEDURES
- Follow up the activities and support the mission in the different sectors, which involve logistics: construction and rehabilitation, warehousing and supply of medical and non-medical material, transport, communications, water and sanitation, fleet and engines management, assets control, security and reporting, etc.
- Implement and apply ALIMA harmonized validated procedures and documentation. Reinforce controls and enhance training on use.
- He is accountable to ensure compliance of ALIMA standards, protocols and procedures. His role request to report to the HoM on the development of the ongoing programmes and proposing reorientation strategies, with contribution and technical approval of the Logistics Desk Manager, when needed.
- MANAGEMENT OF LOGISTICS TEAMS AND HR POLICIES
- Is responsible for the proper application of HR policies and associated processes (recruitment, capacity building (induction, coaching, training), briefing/debriefing and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for.
- Develop activities planning, action plans, appraisal & evaluation for Logistics managers and other national positions.
- Review and adapt consequently and timely all jobs description for the national logistics staff.
- He is responsible for ensuring technical reference, support logistics teams on all technical issues in the Borno mission, and provide basic guidelines and knowledge to programmes staff to follow procedures. He have to assume their implementation.
- MANAGEMENT OF ASSETS AND PREMISES STRUCTURES AND EQUIPMENT
- Monitoring and follow up the registration, codification and tagging of all new assets, purchased or donated. Ensure that all in use equipment are recorded and tagged.
- Set and supervise a regular physical inventory of the assets list. Keep assets list updated.
- He is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
- Supervise the proper use and maintenance of IT (computers, software, backups, etc.), office, communication, transportation and energy equipment.
- Assume and raised report on assets for each donor as references for audit and control. Proceed to enquiries/investigations in case of damages or lost on any asset for reporting.
- MONITORING OF SECURITY AND RISKS MANAGEMENT
- Elaborate, define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring security rules observation and reporting of any problem to the HoM. For this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate exchange of information on security situation and will be the security back up in the absence of the HoM.
- Develop or improve tool to proceed for elaborate a risks analysis report and update the different SOP’s (base, coordination and mission).
- Collect and compile all useful and right information from his network then to share timely within the mission or with dedicated staff.
- He has to establish good communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ.
- Procure to all staff in the Mission benefits a welcome briefing on security SOP’s and from proper training on some topics like on how to use communications equipment (e.g. satellite phones, HF/VHF radios, computers, etc.), what to do in case of fire alert or attack from terrorists.
- The role of the logistics coordinator is to ensure the setup of security measures and their application by all ALIMA staff in Borno mission.
- He is in charge and responsible to select appropriate information to spread.
- SETTINGS AND IMPROVEMENT OF REPORTING
- Analyse monthly projects reports, comments and send feedback to all logistics manager before consolidation of the monthly mission report.
- Provide, on weekly or monthly bases, reporting on activities from projects/mission evolution on the technical/logistics perspective and propose corrections if needed. Consult the logistics referent in case of amendment.
- Improve contents of report, monitor closely results of procurement follow up, stocks management and value, fuel consumptions and action points.
- Role and responsibility to ensure quality of reporting, exchanges and sharing of reliable information and data.
- Represent ALIMA in meetings with Authorities and other NGOs for technical/logistics or security related issues.
- Acting HoM for all issues when he is assigned as his representative in his absence
Expériences / Formation
EXPERIENCE AND SKILLS
- Essential, Degree/diploma: Degree and specialization in Humanitarian Logistics
- Medical logistics knowledge (biomed equipment, wash, etc..) will be consider as an asset
- Minimum of 4 years of demonstrable relevant logistics experience.
- Working experience at management positions is essential.
- Working experience with International medical NGO, an asset.
- Fluency in English. Speaking French is an asset.
- Essential, computer literacy (word, excel, internet). The knowledge of Homere (HR management software) and Saga (Finances management) is high appreciated.
- Strong interpersonal skills, teamwork.
- Strong communication skills
- Negotiation skills.
Language: English is mandatory (written, read, spoken), French is an asset.
Contract term: contract under French law, contract length: 3 month renewable
Salary: depending on experience + per diem
ALIMA pays for:
– travel costs between the expatriate’s country of origin and the mission location
– accommodation costs
– medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
– evacuation of the employee
To apply, please send before 12/31/2020 your CV and your Cover letter.
Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.
Female candidates are strongly encouraged to apply.