THE ALIMA ASSOCIATION

ALIMA’s aim since its creation in 2009 is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research.  By joining us, you will integrate a young and dynamic organization and contribute to its associative development as well as its operational impact on the field. As Head of Mission, you will have the opportunity to manage challenging and innovative medical programs in the line of ALIMA’s values and objectives while bringing your humanitarian experience. Since its creation, the association and its partners have successfully developed in line with the increase in humanitarian medical needs, especially in Western and Central Africa: 650,000 patients treated in 2015 including over 48,000 hospitalizations, new governance between the partners of the medical NGO platform in the Sahel, new innovative approaches and operational research projects. With operations in ten countries, 17 projects + 7 research projects, over 1,300 employees and a budget of €35 million in 2016, ALIMA is a dynamic NGO, effectively deploying medical aid for the most vulnerable.

CONTEXT

In Nigeria, ALIMA is running four health and nutrition projects in Borno State: Monguno, Baga and Maiduguri, Research and Lassa fever response in Ondo State, OWO. ALIMA’s teams in Nigeria represent about 40 expatriates and 300 national staff.

POST TYPOLOGY

Work Location: BORNO STATE/ MAIDUGURU & other projects of ALIMA (currently in Monguno, Baga, Askira-Uba, Jere LGA)

Report to (technical): Medical Coordinator-Nigeria

MISSION AND MAIN ACTIVITIES

Coordinate, deployes and supervise all pharmacy related activities in the Mission, according to ALIMA standards and values, the Medical Coordinator instructions, national and international laws and regulations, in order to ensure the quality and proper organization of medical procurement processes, procedures and protocols, the proper management of project medical stocks and, in collaboration with the Medical Coordinator, the proper use of medicines and medical equipment. He is the right-hand man of the medical coordinator concerning the pharmacy.

1. To the country’s medical authorities

• Support MedCo in representing and defending ALIMA’s interests before the Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the mission & projects while accomplishing national laws and regulations and following ALIMA protocols.

• Ensure a close follow up of the National Process for drugs importation (NAFDAC list) and Support the Medical Coordinator in order to validate a national pharmacy at Abuja or Lagos to ensure good quality of local medical purchases for those items under NAFDAC control and prohibited for importation.

• Monitor closely the national drug supply, especially for projects in which ALIMA works closely with the Ministry of Health.

• Support and participate in all drug and medical material supply processes and facilitate correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects avoiding expiries/overstocks and stock-outs and ensuring its overall efficiency and rationalization.

2. Data collection and analysis

• Collecting and analyzing stock indicators according to physical records and logistic software (stock levels, pre-stock-outs, over-stocking, donations, expired products, not moving stock disposal) across different projects and together with the medical coordinator take corrective decisions when necessary according to ALIMA procedures and national legislation (specifically in case of expired drugs). Responsible for follow-up of loans/donations

• Collects, verifies and analysis monthly consumption statistics and data and other data and indicators for reporting (monthly, quarterly).

3. Management of drugs and medical equipment

• Provides technical support to the pharmacy on all issues related to pharmaceutical information, drug use (protocols and rational use), side effect management, compliance issues, etc.
• Carries out regular technical visits to project sites to ensure the proper organization of activities and the management of the pharmacies of the various projects.

• Coordinate the running of the pharmacies across the mission, ensuring the proper implementation of and proper use according to ALIMA protocols of pharmacy management and monitoring tools (daily monitoring sheets, order forms,), procedures and dispensing practices to be followed by all staff, in order to ensure the quality of the service given to the population
• Ensures that all inventories of drugs and medical devices exist and are updated, and participates in reporting according to ALIMA guidelines (Sitrep, medical statistical reports, etc.)

• Ensure the appropriate storage and management of stocks of narcotic and psychotropic drugs, in accordance with national legislation, and allow the traceability of these products in particular.
• Reports on the use of drugs and medical devices distributed according to protocols, reporting anomalies.

4. Medical supplies and orders

• Follow the QUAMED process for the validation of National Pharmacies.
• Function as technical Pharmacy support regarding all questions related to pharmaceutical information (NAFDAC list for importation), medication use (protocols and rational drug use), management of side effects, adherence issues etc.

• Follows the procurement procedure and takes any necessary corrective measures, maintains regular communication with medical, logistical, HR and financial departments regarding the management of medical supplies and pharmacy.
• Assists the Medical Coordinator to ensure that local medical purchases are made from approved sources.

• Support the Medical Coordinator regarding the follow-up of EPREP planning, composition and maintenance of medical emergency kits
• Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.

5. Human Resources Management

• Plan and supervise, in close coordination with the Pharmacy Manager, HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. In case of integration of medical stock under the supply, this includes providing support to Supply Log in this capacity to ensure the medical stock and pharmacy management according to recommended guide lines/procedures

• Ensure that the work of pharmacy teams in the various projects is well organized according to program requirements.
• Carry out at least once a year the evaluation of his direct collaborator (mission pharmacy supervisor).
• Leads and organizes regular meetings of his team.