GSF recrute 01 Programme Assistant

Title: Programme Assistant

Type of contract: Employment

Contract duration: 2-year contract with possible extension

Work time: Full-time position (40 hours per week)

Reporting to: Head of National Advocacy & Technical Support

Location: Unspecified

Start date: As soon as possible

Application deadline: 10/01/2024

Background

The Global Survivors Fund (“GSF”) was launched in October 2019 by Dr Denis Mukwege and Nadia Murad, Nobel Peace Prize laureates 2018. Its mission is to enhance access to reparations for survivors of conflict-related sexual violence around the globe, thus responding to a gap long identified by survivors. GSF acts to provide interim reparative measures in situations where states or other parties are unable or unwilling to meet their responsibilities. GSF advocates for duty bearers as well as the international community to develop reparations programmes. It also guides states and civil society by providing expertise and technical support for designing reparations programmes. GSF’s survivor-centric approach is the cornerstone of its work.

Role Summary

The role of the Programme Assistant is to support the Head of National Advocacy and Technical Support (NATS) with the internal organisation of the NATS team and to provide administrative and programmatic support to the other members of the team.

Position Responsibilities

Support to the Head of NATS

• Support the Head of NATS and other leading staff in their daily tasks;
• Assist with administrative tasks, such as the submission of expense claims to the finance unit, visa applications and travel documents;
• Support with the approval of expense claims submitted by NATS team members.

Support to the NATS Programme

• Organise and take minutes at meetings as requested, including NATS team meetings,
• Help organise and maintain NATS files on the GSF SharePoint;
• Support team members to maintain up-to-date management and planning tools to implement country plans (e.g. MS Planner) to enable internal and external coordination within NATS;
• Collect monthly reports in relation to progress for each country, supporting monitoring of KPIs;
• Support the research, drafting and translation of internal and external tools including toolkits and other documents;
• Support team members with external communications on NATS activities;
• Support with the dissemination of project-related information and documents within GSF and externally, including organising regular informative sessions for GSF.

Support with Travel and Events

• Support with organisation and logistics of NATS activities such as round tables, study visits, workshops, GRS launches and field missions, including preparation of event requests, travel requests, and preparation of budgets;
• Liaise with Admin and Finance teams in relation to the organisation of team travel and events;
• Support with visa applications and the completion of security protocols for travel;
• Support with other administrative tasks as defined by the Head of NATS.

Grant management

• Support team members in tracking grant agreements, follow-up of activities and reporting from partners;
• Support in uploading documents on DocuSign and sending internal requests, on administrative issues such as translation, and finance requests.

Position requirements:

Education and experience requirements

• Equivalent of a Bachelors required, in an area that is relevant for GSF;
• 2-5 years of experience in a similar position desired.

Other requirements

• Strong organisational skills and ability to prioritise tasks and work independently;
• Excellent written and verbal communication skills;
• Attention to detail;
• Positive attitude and motivation;
• Ability to work under pressure and respect tight deadlines;
• Adaptability and flexibility;
• Ability to work in culturally diverse teams;
• Proficiency with MS Office suite;
• Proficiency in English required; proficiency in French desired; other languages an asset.

How to apply

Please send your CV and cover letter to recruitment@globalsurvivorsfund.org with “Programme Assistant application” as email subject, by Wednesday 10 January 2024. Please note that only shortlisted candidates will be contacted.

The Global Survivors Fund is committed to diversity, gender balance and inclusion as well as reflecting the diversity of the places where we work and the communities we work with, and will consider applications from qualified professionals from all backgrounds, cultures or beliefs. are. We encourage candidates from regions where GSF works to apply.

GSF operates and enforces multiple safeguarding policies including Protection from Exploitation and Abuse, Child Safeguarding and Fiscal Integrity.

Please note that for this position candidates must be authorised to work in the country where the position will be based at the moment of the application.

Your Data – If you choose to apply for this position, you will be providing us with your Personal Data, which we will process for the purposes of selecting a candidate for the position only. We will keep the Personal Data you share with us as part of the application process for six months from the deadline for application, after which it will be deleted. Your Personal Data will be accessed only by our HR Staff managing the recruitment process, as well as the members of the selection panel. You have the right to a) ask us for access to your Personal Data and for information about how we process it, b) to ask us to rectify the Personal Data we have on record for you, c) to ask us to delete your Personal Data or restrict its use, and d) to object to our processing of your Personal Data. To exercise these rights, please contact recruitment@globalsurvivorsfund.org . If you have any concerns or complaints about how GSF processes your Personal Data, please submit them to DataProtection@globalsurvivorsfund.org .