UNDP recrute 01 ICT Associate

UNDP recrute 01 ICT Associate

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Project Description

Climate change in Seychelles has intensified coral bleaching events and mortality over recent decades. Climate change projections predict that global coral bleaching events will increase in frequency and intensity. To reduce the impact of climate change on local communities and coral reef-dependent economic sectors, the United National Development Programme (UNDP) and the Adaptation Fund (AF) have launch a regional project specifically aiming at increasing climate resilience at both regional and local levels by implementing coral reef restoration with thermal tolerant corals as adaptation to climate change.

The regional ‘Restoring Marine Ecosystem Services by Rehabilitating Coral Reefs to Meet a Changing Climate Future’ project or ‘Coral Restoration project’ is being implemented by UNDP in both the Republic of Mauritius and the Republic of Seychelles through the Direct Implementation modality (DIM). Overall the project has 3 major components of which Component 1 is for Mauritius; Component 2 is for Seychelles and Component 3 is for regional activities and knowledge sharing.

The project objective will be achieved through the following outcomes i) development of a sustainable partnership and business approach to reef restoration, ii) establishment of coral farming and nursery facilities, iii) active restoration of degraded reefs; and in both countries iv) improved understanding and knowledge management of using coral reef restoration as an adaptation to climate change v) sharing regionally and globally the experienced learned in sustainable coral reef restoration, and ix) training to build capacity for long-term sustainable coral reef restoration.

In Seychelles, the Ministry of Agriculture, Climate Change and Environment (MACCE) is the national responsible party for the project. To ensure effective implementation of the Coral Restoration project and delivery of all the intended outcomes and outputs in accordance with the Project Document within the approved budget, UNDP is seeking a highly qualified specialist to act as National Project Coordinator for the Seychelles component. The National Project Coordinator in Seychelles will be a part of the regional project management team and work under direct the supervision of the Regional Project Manager and under the guidance of the UNDP Seychelles team.

Institutional Arrangement

The National Project Coordinator will report directly and work under the supervision of the ‘Regional Project Manager of the Restoring Marine Ecosystem Services by Rehabilitating Coral Reefs to Meet a Changing Climate Future’ project. S/he will work in close collaboration with the UNDP Seychelles team and the Programme Development Coordination Section of the Ministry. The NPC will also work under the guidance of the UNDP Seychelles team to ensure effective collaboration.

Functions / Key Results Expected

Scope of Work

Duties and Responsibilities

Under the direct supervision of the Regional Project Manager and guidance of the UNDP Programme and Operations Specialist in Seychelles, the National Project Coordinator (NPC) will liaise with the Chief Programme Coordinator and Senior Accountant of the Programme Development and Coordination Section (PDCS) to ensure that the implementation of the activities are carried out in line with the approved project document and Work Plan. The NPC will be responsible for the day-to-day oversight of the project as well as for the delivery of a number of technical activities.

The NPC shall conduct the overall coordination of all aspects of the Coral Restoration project. S/he shall liaise directly with designated officials of the MACCE and PDCS, Members of the Project National Coordinating Committee (PNCC) and the Regional Project Steering Committee (PSC), Activity Partners, other national and regional stakeholders, existing and potential additional project donors and other entities as deemed appropriate and necessary by the PSC.

A budget and associated annual work plan (as approved by the Project Steering Committee) will provide guidance on the implementation of activities.

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The NPC will be responsible for monitoring and coordination of the project activities and provide guidance ensuring that activities are aligned and harmonized with UNDP Policies and Procedures and in line the main project objective.

S/he shall be responsible for delivery of all substantives, managerial and financial reports for the Component 2 of the project in collaboration with the Regional Project Manager and team. S/he will supervise and guide the Project Financial and Administrative Assistant and supervise the work of consultants recruited under the project and activities under component 3 involving Seychelles.

The NPC will be responsible for preparation of project administrative and financial reports, external communications.

Specific tasks and responsibilities

Summary of Key Functions

• Provide overall coordination of all aspects of the Coral Restoration project.
• Liaise with the stakeholders to ensure timely reporting and provide guidance and orientation with a view to ensuring that the project activities are well implemented.
• Responsible for the implementation of services and work of consultants recruited under the project and related to Seychelles.
• Responsible for coordination of meetings and management of project activities
• Responsible for consolidated project progress, monitoring and financial reports, and supervise the Project Financial and Administrative Assistant

The National Project Coordinator will as part of his/her overall duties:

Provide overall coordination of all aspects of the Coral Restoration project:

• Assume primary responsibility for the organizational and substantive matters, budgeting, planning with regard to the project activities in Seychelles;
• Monitoring of the project expenditures and general coordination and monitoring of the project; and
• Coordinate project activities at the national level to ensure project effective implementation and achievement of all the expected results in accordance with the approved Project Document in a cost-effective manner meeting the established internal and external deadlines.

Liaise with the stakeholders to ensure timely reporting and provide guidance and orientation with a view to ensuring that the project activities are properly implemented as per project document, Annual Work Plans and Budget:

• In close consultations with the MACCE and other national partners involved in project implementation, develop a Project Overall Project Work Plan and budget; develop yearly annual workplans and respective annual budgets in line with project document and agree them with UNDP and MACCE;
• Facilitate annual work plans discussion at and approval by the PSC before the year begins;
• Ensure that work plans prepared by the national partners involved in project implementation are fully in line with the overall project, project document and annual work plans;
• Ensure project activities are implemented in line with the approved annual work plans;
• Prepare a detailed schedule of project review meetings in consultation with stakeholder representatives and incorporate it in the Project Annual Work Plans; and
• Monitor and coordinate with Activity Partners the implementation progress on the project’s Annual Plan and the indicators stated in the project Document to ensure fulfillment of targets established.

Responsible for the implementation of contracts for services and work of consultants recruited under the project under the regional component and related to Seychelles:

• Guide the work of consultants and experts and oversee compliance with agreed workplans, timelines for deliverables;
• Organize and coordinate the procurement of services and goods under the project;
• Organize, guide and coordinate all missions under the project such as mission of the Chief Technical Adviser, Surveys and Studies, consultancies and sub-contractors, facilitate site visits as may be required and oversee compliance with agreed workplans and TOR;
• Collaborate with and provide the necessary support to key personnel (consultants) recruited under the project to carry out the specific activities;
• Prepare the Terms of Reference for consultants and experts and ensure their timely hiring; and
• Participate in the selection/shortlisting and recruitment of consultant(s) to conduct the activities under the project.

Responsible for coordination of meetings and management of project activities

• Plan, organize and attend meetings of the PSC and PNCC with the Regional Project Manager, and provide necessary documentation and other inputs on time. Serve as secretary to the PNCC in Seychelles. Prepare PNCC meeting minutes and facilitate the minutes are duly signed by the respective signatories;
• Assist the Regional Project Manager in the management of the schedule of events in consultation with the PSC, PNCC and the UNDP, as well as the consultants recruited;
• Coordinate and support the logistical arrangements for consultancies to ensure quality control over actions implemented by the national partners involved in project implementation;
• Ensure transparent and effective stakeholder consultations, ensuring that documents and reports are of high quality and in adequate form;
• Identify potential risks that may affect project implementation process and results, consult the stakeholders and UNDP and plan and implement measure to mitigate the risks;
• Serve as the main channel of communications with the selected consultant(s), UNDP and the project beneficiaries and partners;
• Prepare documentation and ensure effective record keeping for all Technical Review Meetings;
• Oversee the administrative and financial performance of the project in collaboration with the UNDP Programme and Operations Specialist and the Programme Analyst;
• Coordinate all project activities (e.g. workshop and logistical support), logistics and related procurements, disbursements and administrative requirements necessary for the smooth running of the project in partnership with the UNDP Seychelles team;
• Review the performance of project activities, monitor key indicators of progress in fulfillment of targets established;
• Ensure adherence and conformity with the project Branding Guidelines; and
• Secure appropriate management of project assets (both for internal use and for subsequent transfer to national beneficiaries) attaining to the respective UNDP rules.

Responsible for consolidated project progress, monitoring and financial reports, and supervise the Project Financial and Administrative Assistant:

• Review the expenditure reports, monitor the financial performance and expenditures against work plans and ensure expenditure are in line with the work plans and project document;
• Prepare project progress, annual and final reports, as required; ensure that reports are of high quality and finalized and submitted in a timely manner in accordance with UNDP requirements;
• Review consolidated Annual and Quarterly progress report of Seychelles Partners; and
• Prepare annual Project Progress Report (PPR) for the Adaptation Fund and submit it for UNDP for review and approval in a timely manner as required by UNDP.

Competencies

Core

• Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
• Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking,
• Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning,
• Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process,
• Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously,
• Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
• Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making.
• Cross-Functional & Technical competencies

Business Management

• Communication:
  Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Project Management
  Ability to plan, organize, priorities and control resources, procedures and protocols to achieve specific goals.
• Risk Management
  Ability to identify and organize action around mitigating and proactively managing risks.
• Business Development Knowledge Generation
• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
• Operations
• Knowledge of relevant concepts and mechanisms
• Digital Awareness and Literacy
• Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering other to use them as needed.
• Monitoring
• Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
• Customer Satisfaction/Client Management
• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver and quality results and/or solutions to fulfil and understand the real customers’ needs.
• Business Direction and Strategy
• Business Acumen
• Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.

Education

• Master’s degree or equivalent in economics, project management, environment, social sciences or other related field. Bachelor’s degree in relevant field with additional two years of qualifying experience will be given due consideration in lieu of the advanced degree.

Experience

• Minimum 2 years (Master’s degree) or 4 years (Bachelor’s degree) of relevantwork experience in Ocean and Coastal
• Management/Governance, Environmental, Natural Resources,Marine Ecosystems Management,Environmental Engineering,Project Management or related fields;
• Demonstrated ability to manage projects;
• Experience in working with multi-stakeholders.
• Demonstrated ability to work with donor funded projects.

Required Skills

• Computer Literacy and hands on Office software packages (MS Word, Excel, etc) and/web-based ERPs.
• Desired additional skills: Snorkeling and Diving (optional).

Languages:

• Fluency in both oral and written English.
• Knowledge of French would be considered an asset, although not essential.
• Seychelloise Creole desirable.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Required Skills

Skills

• Computer Literacy and hands on Office software packages (MS Word, Excel, etc) and/web based ERPs
• Project Management

Closing date: 19 July 2023.

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