WOAH recruits 01 Administrative Assistant with cross-functional skills
| Positioning and reporting Under the Authority of WOAH Director General and the direct supervision of WOAH Sub-Regional Representative in Brussels and in close collaboration with the others WOAH (Sub-)Regional Representation in Europe, WOAH Headquarters. |
| Job purpose The World Organisation for Animal Health (WOAH, founded as OIE) is an intergovernmental organisation recognised by the World Trade Organization as the reference Organisation for intergovernmental standards concerning the sanitary safety of international trade of animals and products of animal origin and zoonoses, and is in charge of improving animal health, veterinary public health and animal welfare worldwide, as well as transparency of the global animal disease situation. WOAH maintains permanent relations with nearly 75 international and regional Organisations and has 13 regional offices around the globe. WOAH Europe region as 53 Members, the permanent relationship with those Members and WOAH activities in the region are manage by 3 offices. The Regional Representation is in Moscow, and there is also 2 Sub-Regional Representation, one based in Nursultan and in Brussels.The Administrative Assistant contributes to the delivery of the Working Programme of the SRR-Brussels, in line with WOAH Seven Strategic Plan, by providing support to the daily administrative running of the team and liaising with the Administrative Assistants in Moscow and Astana Offices as well as the relevant departments in WOAH headquarters to guarantee the smooth coordination of activities within the region. The Administrative Assistant is also in charge of providing logistical support to the organisation and coordination of events of the SRR-Brussels and contributes to the communication and accounting duties in the SRR-Brussels. |
| Missions and activitiesProvide general administrative support to the SRR-Brussels – Support of the daily functioning and management of SRR-Brussels office (manage correspondence, preparing files, supporting the organisation and coordination of the office activities, preparing, processing, finalizing, editing, formatting and checking documents); – Assist the SRR-Brussels staff with all professional administrative procedures including travelling procedures.Provide support for the logistic and financial management of WOAH regional meetings – Coordinate the logistic preparation and organisation of events, including, the logistic management and follow-up with the host country and the participants; – Assist in the financial preparation and arrangements including DSA (daily subsistence allowance) calculations and, when present at the meeting venue, distribution of DSA, collecting supporting documents from the participants (claim, ticket stubs, itinerary, passport copy, etc.).Contribute actively to the SRR-Brussels Communication duties – Support to update the content of the regional WOAH regional website and other communication activities; – Provide inputs for publication materials, both internal and hosted by partners; – Assist in preparing SRR-Brussels activity reports (e.g. to donors); this notably includes the collection of relevant background information; – Draft, proofread, edit and format English working documents, presentations, and reports produced by the SRR-Brussels. Provide accounting support to the SRR-Brussels – Monitor budget and financial expenditures of the SRR-Brussels and their conformity to the work-plan; prepare quarterly accounting; – Report of the SRR-Brussels to be delivered to WOAH Financial Direction at Headquarters; – Liaise with WOAH Financial Direction at WOAH Headquarters on financial and administrative matters and ensure that all administrative and financial transactions are properly carried out according to WOAH internal requirements and procedures.Perform other duties as determined by the WOAH sub-regional Representative. |
Expériences / Formation
| Qualifications– Under or graduate degree in public or business administration, languages, journalism or media, public health, political sciences or other related area;– At least 3 years of successful professional experience. Requirements Technical skills– High fluency in written and spoken English is a critical requirement; other languages are regarded as an asset;– Proven writing, proofreading and editing skills in English;– Computer literacy in a Microsoft environment (Word, Excel, Power Point, Outlook) is essential;– Ability to write in a clear and concise manner and to communicate effectively orally;– Ability to manage processes and maintain accurate records. Interpersonal skills– Autonomy and ability to work independently, with initiative capacities;– Effective organisational skills and ability to handle work in an efficient and timely manner;– Ability to coordinate tasks to meet deadlines;– Good interpersonal skills;– Ability to work in a multi-cultural environment with sensitivity and respect for diversity;– Ability to develop and maintain effective work relationships with counterparts. |
Salaire
| Working conditions The post is a full-time position based at WOAH Sub-Regional Representation in Brussels. This post requires flexibility to travel internationally and long hours in a seated position at a computer. |
Comment postuler
| General information WOAH places high value on a multicultural and positive work environment. WOAH is an equal opportunity employer and welcomes applications of all qualified candidates, irrespective of their ethnic origin, gender, opinions, or beliefs. This is a full-time position as an international civil servants under the authority of the Director General, based at WOAH Sub-Regional Representation, in Brussels that is available immediately. If you are interested in the position, please complete your application online by 19 December 2022 at the latest by clicking on the link below. APPLY HERE |