World Food Programme recrute 01 Business Support Assistant (Finance Unit)
World Food Programme
Addis Ababa, Ethiopie
Humanitaire (ONG, Associations, …), Projet/programme de développement
Opportunités de carrière : Business Support Assistant (Finance Unit), Service Contract Level 3, Addis Ababa (138741)
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFPThe World Food Programme (WFP) is United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps com- munities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.
WFP Ethiopia is working with the Government and humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
ORGANIZATIONAL CONTEXTThis job is found in Addis Ababa Country Office. Job holder typically provides administrative support to team(s) and/or support a specific business stream, and report to the relevant Associate. At this level, work is carried out under close supervision or immediately available assistance. The job holder is expected to produce organized and accurate work.
JOB PURPOSETo deliver a range of finance and administration business support tasks, to ensure that staff are effectively supported.
KEY ACCOUNTABILITIES (not all-inclusive) 1. Ensure that all incoming invoices are successfully scanned and uploaded into ITS. 2. Uploaded invoices are verified in ITS interms of acuracy and completeness. 3. Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards. 4. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients. 5. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff. 6. Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations. 7. Make travel arrangements and support events, etc., to support staff to work effectively. 8. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff. 9. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.10. Perform other duties as required.
STANDARD MINIMUM QUALIFICATIONSEducation : Completion of secondary school education.
Experience : Three or more years of experience in general administrative work.
Language : Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.
Knowledge & Skills :
• Ability to use standard office equipment such as photocopiers and scanners.• Knowledge of standardized business support work routines and methods.• Knowledge of standard office software packages, e.g. Microsoft word.• Uses tact and courtesy to give and receive information with a variety of individuals.• Good attention to detail in order to identify data discrepancies.• Ability to work to deadlines and follow clear instructions.
4Ps CORE ORGANISATIONAL CAPABILITIESPurpose • Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives. • Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor. • Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities. • Make our mission visible in everyday actions : Connects individual tasks and responsibilities to unit’s goals and mission.
People • Look for ways to strengthen people’s skills : Seeks opportunities to build and enhance individual skills. • Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences. • Be a coach & provide constructive feedback : Identifies and approaches colleagues or supervisors to serve as coaches. • Create an “I will”/”We will” spirit : Sets clear goals and measurable targets for own tasks and responsibilities.
Performance • Encourage innovation & creative solutions : Assesses own tasks and responsibilities to find ways to be more efficient. • Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility. • Make commitments and make good on commitments : Understands responsibilities and the metrics associated with own tasks. • Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Partnership • Connect and share across WFP units : Understands WFP’s organizational structure, including the purpose and mission of each unit. • Build strong external partnerships : Supports team in working with colleagues and WFP’s partners in the field toward common goals. • Be politically agile & adaptable : Maintains a professional and courteous relationship with other WFP employees and partners in the field. • Be clear about the value WFP brings to partnerships : Understands own team’s contributions in its partnerships with internal and external stakeholders.
DEADLINE FOR APPLICATIONS03 March 2021
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.POSTULER