Programme Assistant (Emergency Response) Xai Xai – SSA5

Area of expertise : Field operations management

Country: Mozambique

Type of contract : Short term opportunities

Closing date : 02 October 2019, 23:59 GMT

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme (WFP) in Mozambique made the transition to the Country Strategic Plan (CSP) in 2017. Through the CSP, WFP Mozambique is committed to assist Shock affected people in the country as to enable them to meet their basic food and nutrition needs during and immediately after a crisis. Gaza Province has been repeatedly affected by seasonal droughts which results in chronic and acute food insecurity among thousands of families in more than half of the districts in the province. As part of its emergency response in Gaza, WFP Mozambique will cooperate with the local authorities, in particular with INAS, to assist with an unconditional transfer of cash/voucher the most vulnerable and food insecure families, in selected districts. As this is a relatively new approach to what WFP Gaza sub-office has been implementing, and given that the programme is set to start in November 2019 and there are several activities that need to take place before November to ensure a smooth implementation, the sub-office seeks to recruit a Programme Assistant (G5) that will manage the lean season emergency response with INAS (social protection) in the Province.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the area of food security, agriculture/livestock, humanitarian assistance, or/and other relevant areas is desirable.

Language: Fluency in both oral and written communication in English and Portuguese.

ORGANIZATIONAL CONTEXT

These jobs are found in Regional Bureaux (RBs), Country Offices (COs), Area/Field Offices (AOs/FOs). The job holders typically report to a Programme Policy Officer or the designate.

At this level, job holders are responsible for the completion of a range of specialized and/or standardized processes and activities requiring some interpretation of standard guidelines and practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. They work under minimum supervision, perform basic analyses and compile reports to support information consistency and smooth implementation of programmes/projects.

JOB PURPOSE

To support the sub-office to implement specialized and/or standardized policy and programme-related processes and activities to support the effective delivery of emergency assistance packages.

KEY ACCOUNTABILITIES (not all-inclusive)

• Perform specialized and standardised processes and activities for the implementation of resilience programmes, following the project documents, and in line with wider programme policies and guidelines.

• Provide project management and general office support to the lean season emergency response projects with INAS (Activity 3 of the CSP), as to meet the established targets and WFP’s policies and procedures.

• Support the sub-office and its cooperating partners in designing and verifying compliance of emergency social protection projects, within the area of expertise.

• Develop detailed schedule of activities indicating timeframes and clear roles and responsibilities.

• Provide technical and programatic support to cooperating parners, government counterparts, and WFP field staff (including field monitors) on the setup, implementation, and monitoring of the emergency response projects through unconditional cash-based transfers, including the ensuring the quality and timeliness of monthly reports.

• In coordination with internal counterparts, compile data and support analysis and preparation of reports for the emergency interventions, under Activity 3 in partnership with INAS (e.g. resource utilization, programme status, performance, …) in order to support operational decision-making.

• Perform accurate, timely recording of data for the emergency programmes (e.g. food security and vulnerability assessments, market and retailer assessments, cash/vouchers feasibility assessments, etc) following corporate standards and guidelines.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.

•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level

Programme Lifecycle & Food Assistance Can facilitate implementation of food assistance programmes under guidance using basic understanding of principles and good practices of programme design, implementation and monitoring.

Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to facilitate, under guidance, food assistance programme implementation that deploys full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.

Knowledge of Specialized Areas Understands basic technical concepts and data andtheir relevance to food assistance programmes.

Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.

Strategic Policy Engagement w/Govt Understands and applies basic principles of engagement with government counterparts at the national or local level.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

– project management and implementation;

– projects that involved cash/voucher transfer to vulnerable populations;

– communicating with community leaders and vulnerable population;

– coordinating with government counterparts cooperating/implementing partners;

– working with reatilers and/or financial service providers;

– working with multi-fuctional teams and facilitating communication with technical teams (i.e. nutrition, VAM, etc.);

– coordinating with government counterparts cooperating/implementing partners;

– assisting with policy discussions.

KNOWLEDGE AND SKILLS

• Knowledge and experience of the WFP or UN agencies, especially on emergency response.

• Knowledge of programme cycle and management.

• Ability to communicate clearly both orally and in writing.

• Ability to work in multi-functional team (WFP, cooperating partners, local authorities), and establish effective working relation with person of different national and cultural backgrounds.

• Good knowledge of working softwares such as Microsoft (Word and Excel), and other online and offline database softwares.

• Sufficient knowledge in the socal protection sector is preferable.

• Demonstrated knowled of the cash/vouchers transfers systems.

• Demonstrated capacity/hands-on experience in capacity building of field staff is desirable.

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DEADLINE FOR APPLICATIONS

Not than Wednesday 2nd October 2019.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.