UNICEF recruits 01 Senior Administrative & Supply Associate

Senior Administrative & Supply Associate, GS-7, Abeche, Chad, #100422 – (Chad Nationals Only)

Job Number: 529665 | Vacancy Link

Locations: Africa: Chad

Work Type : Fixed Term Appointment

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

How can you make a difference?

Ensure that the office is managed in accordance with best administrative practices and will ensure that supplies, equipment, utilities and consumables for the administration of the office is adequate to avoid shortages and supervise minor structural repairs for quality works

Ensure rational management of fuel, office supplies and monitor stock balances to avoid shortages and render periodic account to the supervisor. Supervise and control vehicle movements and field visits and ensure that meetings are organized and held in good conditions and personalities are received in accordance with accepted norms.

Keep and maintain assets register. Ensure the maintenance of assets, their replacement as well as disposals and keep all related accounts. Keep and maintain office files and archives in accordance with best practices.

In collaboration with the supervisor and The Ndjamena Office, prepare TOR for service contracts, issue and collect quotations and ITS, liaise with Ndjamena office for issuance of requisitions, monitor delivery of goods and services, acknowledge deliveries and dispatch invoices to Ndjamena for payment.

With the assistance of the Warehouse Assistant, receive, inspect, stock, arrange and issue out supplies in the field office warehouse in a manner that will facilitate « First to Expire, First Out » (FEFO) while paying attention to PO, expiry dates and storage conditions.

Keep warehouse clean and free of encumbrances to facilitate ventilation, inventory count and reconciliation. Ensure the monitoring of stock movements and updating of bin cards and stock and stock registers. Monitor quality of drugs by visually checking for broken or ripped packages, leaking contents, discoloration of products, broken seals, presence of rodents etc. and make recommendations for  remedial action.

Ensure availability of security items such as: smoke detectors, periodic checking of standards fire extinguishers and training of staff in the use of the materials.

Any other assigned administrative and Supply responsibilities are effectively carried out and

delivered

To qualify as an advocate for every child you will have…

Completion of Secondary School. University level course in Administration, Supply, Procurement, Business Management,

Logistics or equivalent

A minimum of Seven years of relevant work experience in Administration, Supply, Procurement, Business Management, Logistics or equivalent.

  Experience in an international organization desirable.

  Work experience in emergency duty station.

       More years of relevant work experience would an asset.

Fluency in French and knowledge of English. Knowledge of the local language an asset.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are…

Analyzing

Applying Technical Expertise [I]

Following Instructions and Procedures [II]

Planning and Organizing [II]

View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Wed Feb 19 2020 23:55:00 GMT+0100 (Afr. centrale Ouest)