Programme Associate, GS-6, N’Djamena, Chad, #94414, (526498)

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Job Number: 526498 | Vacancy Link

Locations: Africa: Chad

Work Type : Fixed Term Appointment

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context: The Generic Job Profile for the Programme Associate VISION at the G-6 level is to be used in a UNICEF country office, in any of the programme sections.

Purpose for the job: Under the general supervision of Finance Specialist, the programme Associate VISION’s role is to provide support users at the Programme sections and individual at the main office and zone offices, ensuring that all VISSION transactions are correctly made, reports are generated as requested, effective and efficient solutions are provided and queries on the system addressed appropriately.

The incumbent will collect and process a variety of data and information. He or she will generate VISION reports and share them with different Programmes/Operations Managers.

Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

• Process programme and operations related transactions on VISION using the correct T-codes and related work processes accurately and timely. 30%

• Scrutinize and review VISION transaction requests ensuring all supporting documentation and relevant information provided for processing transactions in VISION in compliance with rules and procedures. 25%

• Respond/answer/telephonic/email requests/queries in relation to transactions handled by the HUB promptly.15%

• Contribute to the analysis and preparation of reports, project documentation and submissions to governments by providing statistical information, preparing tables and drafting relatively routine sections. Prepare background information for use discussions by concerned sector with governments and other organizations. 10%

• Carry out specific administrative operational/control tasks for project/programme-operations activities including spot check missions.10%

• Participate in Programmes/Operations meetings and bring information insights transaction applications to the Processing Center (VISION Hub) 5%.

• Perform other duties, as required 5%.

1. Vision transaction.

• Scrutinize and review VISION transaction requests ensuring all supporting documentation and relevant information provided for processing transactions in VISION in compliance with rules and procedures.

• Process program and Operations related transactions on VISIOON using the correct T-codes and related work processes accurately and timely.

• Record and retrieve diverse financial data and information in large automated, VISION.

• Receive documents and data for input

• Access appropriate action input menu and complete the established input procedures.

• Retrieve monitoring reports, in accordance with established timelines and procedures.

• Support project roll outs and implementation of new processes, including, testing, debugging and implementation of new application and systems.

• Analyze problems, identify alternatives, test and recommends solutions.

2. Escalation/feedback is properly directed in a timely manner.

• Respond/answer/telephonic/emails requests/queries in relation to transactions handled by the HUB promptly.

• Track and monitor the incident throughout its life-cycle, including verification and closure

• Participate in Programmes/Operations meetings and bring information Insights transactions applications to processing center (VISION Hub).

• Maintain a permanent link between both programme and Operations sections for VISION transactions and liaise with Finance to ensure the finalization made.

3. Performance monitoring and assessment in regularly conducted for service improvement.

• Ensure application/compliances of financial policies and guidelines, established processes and procedures by all team members.

• Conduct on a regular basis spot check in the field offices.

• Provide detailed metrics periodically on PCV transactions, provide analyse and issues, and define training needs, for improvement in the service provided to users.

4.   Documentation of VISION.

• Compile Frequently Ask Questions and maintains knowledge database for eventual distribution among VISION users and to make them to users in office and RO.

• File/archive, when needed, all relevant for financial audit.

5. Assignments of additional duties and responsibilities are effectively performed

• Perform any additional assignments as requested by the supervisor.

Impact of Results

Process program and operations related transactions on VISION using the correct T-Codes and related work processes accurately and timely. Scrutinize and review VISION transaction requests ensuring all supporting documentation and relevant information provided for processing transactions in VISION in compliance with rules and procedures. Maintains a permanent link between both Programme and Operations sections for Vision transactions and liaise with Finance to ensure the finalization of transactions made. Files/archives, when needed, all relevant documents for audit financial.

Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles)

Core Values

 Commitment

 Diversity and inclusion

 Integrity

Core competencies

 Communication (II)

 Working with people (II)

 Drive for results (II)

Functional Competencies:

 Analyzing (II)

 Applying technical expertise (II)

 Planning and organizing (II)

 Following Instructions and Procedures (II)

You can view our competency framework at:

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Recruitment Qualifications

Education:

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Computer literacy and ability to effectively use standard office software, tools and technologies.

Experience:

Six years progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities. Preference will be given to those who have working experience with SAP or similar systems.

Language Requirements:

Fluency in French is required and working knowledge of English.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Opening Date Thu Sep 19 2019 11:00:00 GMT+0200 (heure d’été d’Europe centrale) W. Central Africa Standard Time

Closing Date Thu Oct 03 2019 13:00:00 GMT+0200 (heure d’été d’Europe centrale)