Individual contractor for the Admin section – Nationals only (2 months)

Job Number: 527743 | Vacancy Link

Locations: Middle East and North Africa: Egypt

Work Type : Consultancy

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

METHODOLOGY

The efficiency and effectiveness of support provided by the consultant ensures that a strong administrative platform is provided to the respective sections, which in turn affects the timely and accurate completion of the services provided by advisors and specialists in the team.

ACTIVITIES, DELIVERABLES AND TIMELINES, PLUS BUDGET PER DELIVERABLE

Tasks:

Assist in monitoring effectiveness of equipment and recommend disposal as per the depreciation and prepares items for the Property Survey Board (PSB) and print PSB vision reports from the system and follow up on updating the PSB results in the vision.

Follow up on the monthly payments of telephone system by the company

Assist in maintenance for the premises

Receives telephone, courier and other invoices for certification, reviewing receipts.

Responsible for office mobile phones Reviews for Orange and Vodafone, certify. Distribute invoices to staff for certifying their personal calls & any other services. Prepare a detailed excel sheet including all mobile lines with the amount each staff member has to reimburse.

Prepares and registers outgoing and incoming pouches and express courier

Assist in UNICEF premises electricity, water and local telephone lines by monitoring consumption monthly and prepare analysis reports for consumption to recommend savings. Billing staff for any personal international calls or faxes

Carries out Year-end physical inventory for the office

DELIVERABLES	TIME FRAME	PAYMENT
PSB done as per the report Payment for the telephone, maintenance of premises, courier are done on time	2months
To deliver Inventory reports before the end of the year Proper distribution of pouches and courier amongst sections.	2months	Credit

QUALIFICATIONS, SPECIALIZED EXPERIENCE AND ADDITIONAL COMPETENCIES

1-Bachelor’ degree or secondary education supplemented by technical or university courses related to the work of administration.

2-A minimum of 5 years of progressively responsible administrative or clerical work experience is required.

3-Fluency in English and local language of the duty station is required.

CONDITIONS OF WORK

Office based consultant

NOTE FOR CONSULTANTS AND INDIVIDUAL CONTRACTORS:

Please submit a financial offer along with your proposal, which contains the following information:

-Fee for services to be provided based on the deliverables in the Terms of Reference in EGP.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks: Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Closing Date Sun Nov 17 2019 22:55:00 GMT+0100 (Afr. centrale Ouest)