UNICEF recruits 01 Administrative Assistant (PSFR)

Temporary Appointment – Administrative Assistant (PSFR) For South African Nationals ONLY, Pretoria, South Africa, Req#529551, Position#112836

Job Number: 529551 | Vacancy Link

Locations: Africa: South Africa

Work Type : Temporary Appointment

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Growth

Purpose for the job

Administrative Assistant – UNICEF South Africa Country Office has been conducting individual giving monthly donations since 2011 and has yielded an annual gross income USD 300,000. Looking at the potential of individual giving market in South Africa, the Country Office is seeking to continue growing the number of individual monthly donors to fund its country programme.

In addition to putting efforts in recruiting new donors, recent evaluation in beginning of 2019 highlighted the need to improve monthly donor retention to keep monthly donors donating for long term. One key gap identified was the country office does not have a staff function for the role of Database and donation processing. This is essential for the sustainability of Individual Giving Fundraising in country office, as per guidance from PFP (Private Fundraising & Partnerships) on PSFR Management in Country Office. https://unicef.sharepoint.com/sites/icon-pfp/how-we-work/country-offices/guidance/Pages/default.aspx

UNICEF South Africa’s Communication and Partnership Section is now recruiting a Administration Assistant at GS 4 level on TA National Appointment to help the team in development and maintenance of donors’ database.

How can you make a difference?

Perform the development and maintenance of an appropriate donor database to ensure the good management of donor data and donation processes from various fundraising activities and maintain the PFP database software program (currently ‘Donor Perfect’). Devise and produce appropriate regular fundraising reports, including for finance unit.

Attend to daily donors’ queries such as on cancellation, up/downgrade etc. of donations or donor details; escalate queries beyond prescribed types to supervisor.

Assist the Fundraising Specialist in the implementation of donor retention and compile reports of results. Provide logistical support and execution will involve working with colleagues from across the UNICEF Indonesia team and with 3rd parties.

Assist the Fundraising Specialist in monitoring the PSFR budget, compiling UNICEF reports as required, performing clerical office duties such as research background material, direct mail/call to the Specialists’ attention, arrange and take minutes/notes at meetings, draft and/or prepare general correspondence of a non-technical nature on issues relating to PSFR.

Undertakes any other duties assigned by the supervisor.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education. Knowledge of marketing, sales, fundraising, and training in the administrative/ clerical field desirable.

Work Experience: At least four 3 years of administrative/clerical experience in the field of sales/marketing/fundraising or related fields office support work experience.

Computer literacy and the ability to effectively use standard office software tools and other office technology such as Microsoft word, excel, to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

Ability to work with minimum supervision. Ability to extract and format data and to solve operational problems. Ability to organize own and others work, set priorities and meet deadlines. Ability to organize meetings and events. Ability to handle work quickly and accurately under time constraints

Experience and knowledge of Donor Database, the United Nations / UNICEF fundraising operations is an asset.

Language Proficiency: Proficiency in English both speaking and writing, is required.

Other Skills and Attributes: Good analytical, typing skills as well as computer literacy and the ability to effectively use standard office software tools, accounting and any database maintenance and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems. Good knowledge on data analysis, formulation and management, records filing, and maintenance, is required.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are…

Relating and Networking (II) Persuading and Influencing (II) Planning and Organizing (II) Entrepreneurial Thinking (II)

View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

To view our competency framework, please click here.

Interested and qualified candidates are requested to submit their application to the following link:

https://www.unicef.org/about/employ/?job=529551 by 14 February 2020

 This notice will also appear on http://www.unicef.org/about/employ/, http://www.unicef.org/southafrica, UN Job List, UN Jobs.

We invite you to watch a short video on the system on how to apply:

If you have not been contacted within 1.5 months of the closing date, please accept that your application was unsuccessful.

Regret emails will only be sent to interviewed candidates.

Closing Date Fri Feb 14 2020 16:55:00 GMT+0100 (Afr. centrale Ouest)