UNDP recruits 01 Procurement Analyst

UNDP recruits 01 Procurement Analyst

Background

The Liptako Gourma (LG) area, comprised of sub-national regions in Mali, Burkina Faso and Niger, is home to approximately 14.5 million people. Over the past three years, it has increasingly become one of the epicenters of violence in the Sahel, experiencing a proliferation of armed groups. During the period between 2018 and July 2020 there was a fivefold increase in the number of violent incidents and conflict-related deaths compared to the 2015-2017 period. Inter-ethnic violence is also on the rise. The crisis has triggered significant displacement of populations in the three countries. As of February 2021, over 2 million people have been displaced, the majority of them (55 per cent) in Burkina Faso, followed by Niger (26 per cent) and Mali (19 per cent). According to OCHA, people in urgent need of humanitarian assistance in the three countries have increased from 7.3 million to 10.3 million between 2018 and 2020.

Despite these multiple factors of instability, the Liptako-Gourma sub-region has strong potential and assets to address existing risks and vulnerabilities. These point to factors such as the richness in natural resources and the existence of common socio-cultural dynamics, as well as institutional cooperation frameworks across the borders between the three countries. Furthermore, community-based conflict resolution mechanisms have traditionally been used and could be further promoted to serve as a basis for peacebuilding and equitable natural resource management.

To respond to this crisis, in recent years a number of initiatives have been established, or strengthened, for institutional coordination on security and development policies’ matters, based on the acknowledgment that exclusively military solutions are not sufficient to address the multidimensional crisis in the Sahel. Among the main initiatives are G5 Sahel (G5S), created in 2014 by the Heads of States of Burkina Faso, Chad, Mali, Mauritania and Niger; the intergovernmental organization covering the Liptako Gourma region – the Liptako-Gourma Authority (LGA) – which has received an expanded political mandate, since 2017; and the International Coalition for the Sahel, established in 2020 by the Heads of State of the G5 Sahel and France, and based on four pillars: 1) fight against terrorism; 2) capacity-building of the armed forces, 3) supporting the return of the State and administrations in the territory and improving access to basic services; and 4) assisting development. UN interventions in the Sahel are guided by the United Nations Integrated Strategy for the Sahel (UNISS) framework. In 2018, the UN also developed the UN Support Plan for the Sahel to scale up efforts to accelerate shared prosperity and lasting peace in the Sahel, built around six priority areas: i) cross border cooperation, ii) prevention and sustaining peace, iii) inclusive growth, iv) climate action, v) renewable energy and vi) women and youth empowerment.

In this framework, there is a growing recognition that, despite the number of existing initiatives, more efforts need to be pursued to swiftly redeploy authorities and state services to local areas, once they have been secured from the presence of militias, and to launch social cohesion initiatives before the return of jihadists. Currently this is the missing link to ensure a quicker return to peace and stability. Therefore, UNDP intends to lead an accelerated and scaled stabilization effort in fragile and instable zones with a view to advancing the political framework required for long-term stability. This effort will enable the re-establishment of state structures and basic services while fostering social cohesion through continuous inclusion and consultation. Stabilization interventions will require a dedicated operational backbone, special risk management procedures in the form of a Stabilization Facility.

Under the overall guidance of the Regional Procurement Advisor for RBA.and the direct supervision of the the Operations Coordinator/Manager and, the Procurement Analyst assists in the procurement processes for COs, guiding them on the procurement plans, reviewing and editing ITB/RFQ processes, participating in evaluation panels, following up on commitments, and generating aggregate reports.

Duties and Responsibilities

Summary of Key Functions

• Elaboration and implementation of operational strategies ensuring regional consistency and coherence
• Management of procurement processes
• Introduction and implementation of sourcing strategy and e-procurement tools at the level of the selected COs
• Control of CO Assets
• Logistical Services
• Facilitation of knowledge building and knowledge sharing

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Assist the CO’s for their full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Contribute to the CO Procurement business processes mapping and elaboration/establishment of internal
• Standard Operating Procedures (SOPs) in Procurement and Logistics, control of the workflows in the Procurement Unit.
• Contribute to the drafing of local practices and implementation of cost saving and reduction strategies.
• Conduct and support the selected Cos implementation of contract strategy, through the launching of key processes for tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Conduct and support the identified CO’s through the implementation of the strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Manages and guides procurement processes for CO, NIM/DIM projects and at the request of other Agencies focusing on achievement of the following results:

• Guide selected CO’s on the timely and duly preparation of procurement plans for the office and projects and monitoring of their implementation.
• Implementation key processes for the selected Cos on: procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Assist in the revision and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP), for the selected CO’s.
• Guide the selected CO’s in the management of procurement contracts.
• Guide the CO’s in the process of Purchase Orders, assisting in the data entry as needed, ensuring timely corrective actions on POs with budget check errors and other problems.
• Guide the CO’s on the establishment of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. Follow up on the key portfolio of processes to be managed on behalf of the selected Cos.
• Manage Procurement processes in crisis context providing timely advice, anticipating Procurement risk areas and providing management with mitigation measures and recommending solutions.

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Guide, support and implement the management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Draft TOR’s, bidding documents, evaluation criteria for key and selected processes. Participate as member of evaluation committes, act as Chair of committes, as recommended by CO’s.
• Gather best practices and lessons learnt across the COs managed and beyond. Apply them to solve Procurement issues.

Ensures proper control of CO Assets focusing on achievement of the following results:

• Guide CO’s on best practices for proper implementation of inventory management.
• Guide CO’s on best practices for proper implementation of assets management.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement for selected CO’s.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Core

Innovation

• Ability to make new and useful ideas work
• Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

• Ability to persuade others to follow
• Level 4: Generates commitment, excitement and excellence in others

People Management

• Ability to improve performance and satisfaction
• Level 4: Models independent thinking and action

Communication

• Ability to listen, adapt, persuade and transform
• Level 4: Synthesizes information to communicate independent analysis

Delivery

• Ability to get things done while exercising good judgement
• Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional

Building Partnerships

• Identifying and Building Partnerships
• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Promoting Organizational Learning and Knowledge Sharing

• Developing tools and mechanisms
• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Job Knowledge/Technical Expertise

In-depth knowledge of the subject-matter

• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Promoting Organizational Change and Development

• Assisting the individual to cope with change
• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Design and Implementation of Management Systems

• Designing and implementing management systems.
• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Client Orientation

• Contributing to positive outcomes for the clients
• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Promoting Accountability and Results-based Management

• Input to the development of standards and policies
• Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
• First level university degrees will be acceptable if combined with 4 years of relevant experience.

Experience

• 2 years of relevant experience at the national or international level in procurement management.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems.
• 4 Years of experience required for first level university degree.
  CIPS 3 required.
• Experience managing Procurement in crisis countries/context is desirable.

Language Requirements

• Proficiency in French.
• Working knowledge of English.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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Closing date : 7 June 2021.

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