SI recrute 01 Regional admin manager
Desired start date: May 18th2020
Duration of the mission: 6 months renewable
Location:Maiduguri, Nigeria.
ABOUT THE MISSION
Nigeria has been going through an acute political and military crisis for years, which has affected millions of lives. Solidarités International (SI) has been answering the needs of displaced populations, as well as host communities in the Borno State for almost 4 years.
The targeted areas of intervention are WASH, shelter, logistics, food security and livelihood. 7 programs are currently running:
- Multi-sectorial project over 3 years in Monguno, Ngala, Askira/Uba and Hawul
- Logistic Platform project in Monguno
- Emergency WASH and Shelter response on all 4 Borno bases
- Emergency WASH in Health in Maiduguri and Monguno
- Emergency WASH in Maiduguri, Monguno and Dikwa
- WASH response for vulnerable IDPs and host communities in Dikwa
- Emergency WASH response for new onset manmade disaster in Ngala
To learn more about what we do in Nigeria, please click here.
More than 220 people(approx. 200 Nigerian staff and 20 international staff) carry SI Nigeria mission today. They are operating from 5 different locations:
- Liaison office: Abuja.
- Coordination office: Maiduguri.
- Operational bases: Maiduguri, Monguno, NGala and Dikwa.
The mission has a forecasted budget of more than EUR 11M. Europaid, ECHO, OFDA, CDC and the UN (NHF, WFP) currently fund it. SI is confident in the mission’s potential to grow in the upcoming years.
You’ll join one of the last humanitarian actors still operating in the area – thus remaining faithful to its mission: taking aid further.
ABOUT THE JOB
WHY WE NEED YOU
The Dikwa, NGala and Monguno bases teams need support and supervision in their daily administrative operations. Your objective, as a Regional Admin Manager, will thus be to:
- Organize and oversee the administrative support provided to programs
- Enforce SI’s processes.
It thus involves a lot of remote management, as well as regular visitsto the bases when relevant and allowed.
We are opening the position for hiring because the current jobholder’s contract finishes in a few month and is sailing for new adventures.
Please note that this is an expatriateposition.
WHAT YOU WILL DO
You will manage the bases’ administrative teams. To successfully complete your mission, you will:
- Supervise classic HR / administrative tasks
This include working on the following: onboarding, briefings, recruitment processes, contracts, training plans, disciplinary measures, taxes, compensation and social policies, representation and consultation bodies / conflict management, cost of living.
- Directly manage staff
HR needs assessment, resource allocations, staff training and evaluation, activity planning and monitoring.
- Supervise the cash-flow/bookkeeping activities
Cash-flow management, funds transfers and monitoring, forecasts, safes security, expenditures validation and follow-up, bank books monitoring, monthly closings review and integration of the accounting, accounting files verification.
- Supervise the budgetary / financial monitoring:
Allocation boards, BFUs updates and proactive analysis, functioning costs monitoring, respect of procedures, support the admin co (financial reports, budgets, audits).
- Supervise the administrative management of the bases
Contract review, premises selection, insurance locations, claims and contracts monitoring.
- Carry reporting & communication activities
Relationships with authorities, communication with the coordination.
For the 2-3 first months, you will focus on:
- Work on the capacity building of the admin assistants and cashiers
- Elaborate the training Plan for DKW/NGL/MGN
- Elaborate the induction Plan for DKW/NGL/MGN
YOUR TEAMS
- You’ll be part of the support services team, which includes a finance department, an HR department and a logistics department. The team has been working together for a while now and has find its pace.
- You’ll also work on a regular basis with the program team, which is led by a DCDP, and is made of a Cholera task service, an FSL department, a WASH department, a MEAL department, a Grants management department.
- You’ll be under the direct management of the finance coordinator.
The expatriates are from different backgrounds and nationalities. They are hard-workers, highly involved in their jobs, but they are united and work well together. They also enjoy spending time together on a regular basis.
You’ll also be in touch regularly with your desk in HQ, whose members are here to provide frameworks, support and advice.
YOUR PROFILE
Main skills needed
- 1 year of experience on a similar position
- Financial and accounting skills are a must
- Mastering the MS Office pack
- Excellent analytical skills
- Excellent communication skills (clarity ; oral and written)
- High sense of responsibility and transparency
- Good understanding of general logistics management
- High level of fluency in English
Turn around if …
- You do not have the following: patience, perseverance, intercultural skills, priorization skills.
- You are not comfortable with processes, remote management, HQ involvement.
- You don’t like working in a fast paced-environment, you are not field-oriented or have a hands-on mentality.
SI WILL OFFER YOU
Salaried position
Salary : According to experience, starting from EUR 2420 gross per month (EUR 2200 base salary + 10% annual leave allowance paid monthly)
Monthly Per Diem: USD 600
SI covers accommodation costs and travel expenses between the expatriate’s country of residence and the mission.
Break policy
- 1 break of 7 working days every 3 months + USD 850 allowance (for each break).
- 1 day off per worked month.
Possibility to spend a weekend to Abuja every 6 weeks, on demand, and if allowed by context. Ticket paid by SI.
These days off, as well as the breaks, are not deducted from the paid leaves that are paid every months with your salary: they are offered by SI.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIVING CONDITIONS
The regional admin manager lives in SI’s compound – guest house (GH) with the other international staff. He/she has private room and shares the bathroom and the kitchen. The GH is next to the office and located in a residential area.
Despite the current political and humanitarian context in Borno state, Maiduguri provide proper living conditions.
Electricity is available at the office and at the GH (except a small period during the night), communication and internet are available, either on the SI provided network or the 4G network. All essential goods (food, hygiene etc..) can be bought locally in the small shops around the office, or in the pre-validated supermarket.
There is a dense social life in Maiduguri, and visits to other NGOs are possible, as well as some pre-validated places.
The constraints related to security do exist (movement restrictions, curfew at 9:30PM.), but they are bearable, as they allow personal activities.
However, please note that the security constraints are more important when it comes to field deployments outside Maiduguri: stricter rules have to apply.
APPLICATION PROCESS
Are you in? Please send us your CV AND Cover letter in English via this link: https://emea3.recruitmentplatform.com/syndicated/private/syd_apply.cfm?id=P1IFK026203F3VBQB6G8N8NQ9&nPostingTargetID=51449. Yes, we do read those. We do not need a 3 pages-long letter that details everything you’ve done so far though – that’s what your CV is for!
However we would really like to know why you are interested in this mission / SI. A few paragraphs are completely acceptable, and we are ok with bullet points.
Please bear in mind that we receive a high volume of applications, which means it can take us a few weeks to get in touch with you.
If you are shortlisted, please not that SI’s recruitment process usually includes: an HR interview, reference checks, written test, technical interview.
Eventually, please note that the vacancy may close before the deadline.