Plan International recruits 01 Grant Finance and Compliance officer – PASEWAY project
Plan International
Addis Ababa, Ethiopia
Humanitaire (ONG, Associations, …), Projet/programme de développement
Grant Finance and Compliance officer – PASEWAY project
Location: Addis Ababa, Ethiopia
Company: Plan International
The OrganisationPlan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Dimensions of the RoleSupporting the grant Finance and compliance coordinator to ensure that project resources are utilized for the intended purposes and to ensure that financial information of the sub grant are accurate and reflecting the reality of transactions incurred at all times.
AccountabilitiesEnsures that all financial transactions of the Urban PA and country office comply with donor and BMZ financial policies and procedures for the PASEWAY project.
Review expense reports submitted by partners for advance liquidation and checking for legitimacy, accuracy, proper cost classification, and coding according to master Budget data/disbursed/.Responsible for processing of invoice entering in Donor reporting temple. On a monthly basis.Verifies that vendors’ invoices are supported by objective evidence (proper VAT Invoices, Purchase Order, Quotes, delivery documents etc.) and complies with BMZ and donor rules before advance liquidation.Reviews PA and CO training payments paid by both parties according to BMZ’s per diem payment policy and review.Organize timesheet submission reminder to those staffs paid as per LOE and ensure that all timesheets are received on time.Responsible for scanning all payment invoice and keep in traceable manner for donor submission and Audit verification process.Assists in the partner advance liquidation process.Collects bank advices for cash receive of Donor and keep filing both in soft and hard copy for financial report calculation purpose/weighted average calculation/.Responsible for maintenance of a proper filling system of payment vouchers, photocopying and dispatching of payment vouchers to Germany National office.Responsible for ensuring that financial documents are ready for Audit processes and make ready for Audit process on time.Responsible for transactions review and make necessary adjustment like wrong grant code etc.Responsible for cash forecasting request process and work with the project manager.Review sub grantee monthly financial reports, provide feedback for appropriate corrective action and process sub grantee requests for payment.Identify sub grantee capacity building needs and provide technical assistance where needed.Undertake regular sub grantee monitoring visits to review financial records and ensure compliance with the sub grantee agreement requirements and GNO and regulations.Develop and maintain a data base of sub grantees for tracking sub grantee expenditure on a monthly basis.Monitor and report sub grantee burn rates, implementation challenges or deviations from plans.Filing and maintaining proper sub grantee records. Including scanning per the donor requirement.Participate in the grant close out process.Any other tasks assigned by your supervisor. Technical expertise, skills and knowledge
Essential
Educational Qualification and ExperienceBachelor’s Degree in Business Administration/Accounting/Finance or equivalent from a recognized and reputable college or university.
A minimum of 6 years of experience, out of which at least 2 years at grant management.Previous experience in an NGO environment and/or Germany funded project is highly desirableAttention to detail, accuracy, analytical and presentation skillsGood communication skills, team player, willing to work long hours when neededKnowledge of accounting software (SAP) is desirableProficiency in computer application software and MS Office, such as Windows, Word, Excel, Outlook, and InternetHigh level of reliability and honesty
Knowledge:Basic knowledge of Finances role and grant management role.
Knowledge of plans computerized system: SAP and others.Substantial understanding of grant management and reportingKnowledge of human resources management is desirable.
Skills Specific to the Post:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Integrated knowledge and understanding of grant accounting concepts, practices, systems, and proceduresComputer literacy with advanced skills in Microsoft OfficeDemonstrated writing, presentation and report writing skillsFluency in written and spoken English language
Competencies and values:Respect, accountability, integrity, courage, excellence, building partnership, coaching, contributing to team success, leading through vision and values; negotiating, proactive problem solving, managing performance for success, facilitating change.
Desirable
Leadership Attitudes & Behaviours:Have a positive attitude towards Teamwork and collaboration with other team members
Supportive and encouraging to others.Eager to be part of solution of a problem.Innovation and risk taking to achieve impact and broad scalable results drive strategic priorities. Location:Adis Ababa
Type of Role: Finance
Reports to: Grant Finance and Compliance Coordinator
Salary: C2
Closing Date: 12 January 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
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