L’USP recrute 01 Consultant Opérations
Scope of Work
USP is currently implementing the PQM+ program, a USAID-funded global program designed to sustainably strengthen medical product quality assurance systems in low-and-middle income countries. PQM+ is currently in the process of expanding its program in Senegal to include provision of technical assistance for the COVID-19 vaccine roll out in Senegal and the region. We are therefore seeking a Senegal-based Operations Consultant to support operational start-up and ongoing operational support during the life of the program, which is anticipated to be for up to one year. S/he will work under the guidance of and in coordination with the senior program manager and operational staff in Ghana and at USP headquarters in Rockville, MD, to assist with and follow up on a number of start-up related activities as provided below. The period of performance for this consultancy will begin mid-May and run through December 2022, with the possibility of extending into the first quarter of 2023.
Key Responsibilities
- Identify local vendors to support in-country start-up operations, including but not limited to transport services, translation services, training venues, hotel accommodations, and others.
- Ensure each procurement process is conducted in line with USP and USAID policies and procedures, and ensure all relevant supporting documents are shared with USP HQ procurement unit.
- Coordinate with USP HQ Account Payable and/or local Fiscal Agent and HQ Finance to ensure all suppliers/vendors are paid in timely manner.
- Manages preparation and submission of required monthly reconciliation and financial reports to USP HQ.
- Communicate and coordinate with all project team members, government partners and other stakeholders on procurement matters.
- Research and provide local cost information to inform the activity budgeting process and to support local procurements.
- Support recruitment efforts as needed, including identifying relevant job posting sites, arranging, and scheduling interviews, and following up with candidates.
- Assist in scheduling meetings and otherwise making arrangements in support of home office visits.
- Provide logistical support for initial program activities (e.g. workshops, meetings, etc…) as needed.
Deliverables
Weekly activity report outlining key tasks completed and upcoming task to be addressed the following week.
Qualifications
- Bachelor’s Degree in Management, Finance, Administration, Logistics, or any other related field.
- Minimum of 5-7 years of experience providing office, administrative and logistical support for international organizations.
- Strong organizational skills, attention to detail, and ability to multi-task.
- Familiarity with local vendors, including IT, office supplies, hotel venues, etc…
- Articulate, professional and strong verbal and written communication skills
- Fluent in English.
- A self-starter able to work independently to achieve results.
- Computer skills with ability to communicate regularly via email.
- Candidate will have demonstrated experience with the above, and ideally has worked previously on a program/office start-up.
- Anticipated Period of Performance
The anticipated period of performance for this consultancy will begin in mid-May and run through to December 2022 (with possibility of extension).
Please send CV, 3-References, and Hourly Rate to ATTN: Pascal Echeverri, Senior Procurement Specialist, at GPH_Procurement@USP.org by the closing date of May 11, 2022.
When submitting your application, write “Senegal Operations Consultant” in the email Subject Line.Postuler