Position Title : Programme Support Officer
Duty Station : Dakar, Senegal
Classification : Professional Staff, Grade P1
Type of Appointment : Special short-term graded, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 21 April 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female
candidates are especially encouraged. For the purpose of the vacancy, the following candidates
are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda; Bahamas; Cook Islands; Cuba; Cabo Verde; Djibouti;
Fiji; Micronesia (Federated States of); Gabon; Grenada; Guinea-Bissau;
Guyana; Iceland; Kiribati; Comoros; Saint Kitts and Nevis; Lao People’s
Democratic Republic (the); Saint Lucia; Lesotho; Libya; Montenegro;
Marshall Islands; Mauritania; Namibia; Nauru; Papua New Guinea; Palau;
Paraguay; Solomon Islands; Seychelles; Somalia; Suriname; Sao Tome and
Principe; Kingdom of Eswatini; Timor-Leste; Tonga; Tuvalu; Holy See;
Saint Vincent and the Grenadines; Vanuatu; Samoa
Context:
The overall objective of the position is to apply basic theoretical knowledge and administrative
skills in supporting, and in acquiring a broad understanding of, the interrelated administrative
and programme functions contributing to regional coordination of the UK’s Department for
International Development (DFID) funded programme Safety Support and Solutions in the
Central Mediterranean Route Phase II (SSS II).
IOM is implementing a cross-regional programme across 10 countries in West Africa and North
Africa. The programme is route-based and designed to support migrants along their routes and
in their countries of origin. Its overall aim is to protect migrants from harm and to generate
knowledge on migration along the Central Mediterranean Route.
The successful candidate will facilitate and support administrative and programmatic
components, with a specific focus on the programme’s fourth Outcome which aims to improve
understanding on migration decision making. There is a required need to support the
programme team with tasks that include: reporting, administration, meeting preparations, and
logistics. Outcome 4 is a large scale, 21-24-month study in The Gambia, Guinea and Senegal
on “How and to what extent interventions affect people’s migration aspirations, decision and
movement, and on what timetable?”
The successful candidate will work under the overall supervision of the Regional Programme
Coordination Officer and the direct supervision of the Project Learning Manager. S/he will also
work in close collaboration with the Senior Labour Mobility and Human Development Thematic
Specialist and programme staff in IOM London.
Core Functions / Responsibilities:
1. Review and provide inputs for the development of communication protocols, reporting and
information-sharing tools, in close coordination with programme management team and country
offices, to support improved information sharing between all countries under the programme.
2. Support the Project Learning Manager in the preparation for, and implementation of, elements
of the main activities foreseen by the project, namely the launch of new activities that respond to
specific research needs/request. Compile data produced from the new activities for subsequent
integration into the project feedback loop.
3. Participate in tracking, recording and monitoring the project’s Outcome 4 progress.
4. Maintain a clear and precise filing system and compile background information on the status
of implementation of all required logistics, meeting preparations, and reporting and
administrative processes.
5. Support the Regional Coordination Officer in engaging with local authorities and implementing
partners where and if necessary and appropriate.
6. In close coordination with the Monitoring, Evaluation, Accountability and Learning (MEAL)
Officer and the Information Management team in Dakar and the IOM Office in London, compile
general background information from readily available sources to be used for the preparation of
various reports, including flash reports, interim and final reports.
7. Design and draft schedules and tables for tracking reporting requirements such as regional
and national research reports, donor briefings and papers prepared by the Research Partner
and IOM missions. Under close supervision, draft specific sections of progress and other
reports.
8. Make logistical and administrative arrangements for key learning events throughout the
project cycle.
9. Make arrangements for programme management team briefings.
10. Assist in the organization of external and internal evaluations.
11. Support the Project Learning Manager in sharing information with IOM Missions under the
programme’s Fourth Outcome, as well as within the Organization, by sending approved internal
bulletins and drafting periodic operational emails.
12. Prepare preliminary transversal analysis and draft specific sections of snap-shot documents
as needed.
13. Undertake site visits and duty travel as required, particularly for training purposes.
14. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Political or Social Sciences, International Relations, Social Research
Methods, or a related field from an accredited academic institution; or
• University degree in the above fields with two years of relevant professional experience.
Experience
• Experience working on the set up of monitoring, evaluation, accountability and learning
systems;
• Proven experience organizing high-profile meetings, research symposiums and other
academic events is desirable;
• Experience managing information and knowledge management systems for M&E;
• Strong analytical skills;
• Proven experience in data management, analysis and reporting in a humanitarian or
development context;
• Expert knowledge of MS office and advanced data science and/or statistical skills including
knowledge of database management, statistical and project management;
• Skills in data visualization an advantage;
• Knowledge and understanding of the migration issues in the region is an advantage.
Languages
IOM’s official languages are English, French and Spanish.
For this position, fluency in English and French is required (oral and written). Working
knowledge of Spanish is an advantage.
Desirable Competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 21 April 2019 at the latest, referring to this advertisement.
For further information, please refer to:
http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly
completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on
your personal application page in the IOM e-recruitment system.
Posting period:
From 08.04.2019 to 21.04.2019
Requisition: SVN 2019/106 (P) – Programme Support Officer (P1) – Dakar, Senegal (55915238) Released
Posting: Posting NC55915239 (55915239) Released