IANPHI recruits 01 Project Assistant

MISSION

Organisation: International Association of National Public Health Institutes (IANPHI)

Position: Project assistant

Area: Public Health

Type of contract: CDD (French legislation), full-time position

Length: 18 months (October 2022 – April 2024)

Address: The Association Secretariat is located at Santé publique France, 12 rue du Val d’Osne, 94415 Saint-Maurice

PRESENTATION OF THE ORGANIZATION

The International Association of Institutes of Public Health (IANPHI) is a network of directors of national public health institutes (www.ianphi.org) which currently counts with 110 members, covers 95 countries and is structured into four regional networks (Africa, Latin America, Asia and Europe). Its mission is to strengthen global public health capacities by connecting national public health institutes across the world to build global capacities and to create a fairer world. IANPHI is an inclusive and independent professional association which promotes an evidence-based approach to public health and strives for scientific excellence.

Since 2016, the IANPHI Secretariat has been hosted in Paris by Santé publique France, the French NPHI, within the Scientific and International Direction (DSIn).

The Secretariat plays a central role in the organization of the association and the animation of activities under the guidance of the President, the Secretary General, and the Board of Directors. IANPHI has an office in the United States, based at Emory University, Atlanta. The association entered into a process of legal and structural redefinition in 2018 and has been operating since early 2019 as an international non-profit association under Belgian law.

The IANPHI Secretariat team is composed of a programme manager, a project coordinator, a project assistant, an apprentice and an intern.

JOB DESCRIPTION

Mission: Contribute to the various activities of the IANPHI Secretariat, support the governance and the development of the Association, and ensure its proper functioning.

Activities related to strengthening the network of directors and institutes

• Organization of the global annual meeting
• Organization of the European annual meeting
• Organization of scientific webinars for the IANPHI network
• Writing of the various meetings and webinars’ reports
• Support to the presidents and vice-presidents of the regional networks and participation to the activities of the networks

Activities related to the Association’s tools and projects

• Administrative and organizational support for the various activities related to the
• Implementation of the action plan which materialise the 2021-2025 Strategy
• Consultation and organization of member surveys, contribution to the data analysis and related reports

Activities related to the development of the Association

• Contribution to the communication work and link with the US Office to ensure the updating of data published on the IANPHI website
• Writing of articles for the association’s website and newsletter
• Administrative and organizational support for the annual collection of membership fees
• Administrative and organizational support for good data management
• Administrative and logistics management
• Updating of thematic files and management of the common mailbox
• Receive, sort, redirect and / or respond to the various requests received by the Secretariat
• Proper administrative management and record management in support of the programme manager

PROFILE

Education level: Bac +5

Experience in the fields of public health or international / European affairs, within an international organization, or in the associative or institutional sector. Effective experience in organizing events.

Knowledge

• Excellent writing and communication skills in English
• Fluency in another language, especially Spanish, Portuguese is an advantage
• Knowledge of international organizations and European institutions working in the field of public health

Functional skills

• Experience in project management – planning, methodology
• Set, use and interpret data
• Ability to analyse and synthesize
• Know-how in writing administrative documents (letters, call for applications)
• Know-how in writing documents for internal use (notes, report)
• Master office tools (Outlook, Word, Excel, PowerPoint)
• Master of graphic tools, survey creation program

Social skills

• Good oral and written communication, ability to inform
• Autonomy, initiative and proactivity
• Search for relevant information and solutions
• Adaptability
• Ability to work in a team

Valid work permit in France is necessary.

Salaire

18-month contract, taking office October 2022. Remuneration according to IANPHI rules.

Comment postuler

Submission of CV and cover letter to secretariat@ianphi.org, indicating “IANPHI – Project Assistant” by September 30 2022.