FAO recruits 01 Administrative and Travel Assistant
FAO
Abuja, Nigeria
Humanitaire (ONG, Associations, …), Projet/programme de développement
Job Description – Administrative and Travel Assistant (2201044)
Job Description: 2201044 Administrative and Travel Assistant
Closure Date: 28/Apr/2022, 11:59:00 PMOrganizational Unit: FRNIRJob Type: Non-staff opportunitiesType of Requisition: PSA (Personal Services Agreement)Grade Level: N/APrimary Location: Nigeria-AbujaDuration: 6 MONTHS AND RENEWABLEPost Number: N/A
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and cultureQualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to applyEveryone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s valuesFAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checksAll applications will be treated with the strictest confidentialityFAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization. Organizational Setting:The main aim of the FAO country office, which is headed by the FAO Representative, is to assist government of Nigeria to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
This position is located in the country office, Abuja to support the smooth operations of travels and logistics of the country office in order to timely and efficiently respond to the needs of the programme and projects.
Reporting Lines: The Admin and Logistics Assistant reports directly to the Assistant FAO Representative, Administration and also maintain close collaborations with programme, operations and administration teams in FAO Representation for smooth service delivery in order to meet the objectives of the organization
Technical Focus: Provides administrative and logistics support to the country office and projects in the Representation.
Tasks and responsibilities:Under the overall supervision of the FAO Representative (FAOR) and direct supervision of the Assistant FAOR (Admin), the incumbent will perform following duties and responsibilities:
Provide day to day logistic support as requested to ensure smooth operation of the work at the office of the FAOR;Provide support to arrange international and local official travel of relevant parties, which include transportation arrangement, hotel reservations, Travel Authorization, security clearances and other documentations;Support the process of clearing pouch bags from FAO HQ, Regional Office, Sub-regional office, other Country offices etc. and support the processing of customs clearances for same when required;Provide support to the issuance and regularization of Visa at the relevant Government officesProvide logistics support to organization of meetings and events held in the country, including the provision of meeting facilities, equipment, catering, making travel arrangements, coordinating logistics, preparing correspondence and assembling documents for participants.Maintain up-to-date and accurate records as it pertains to the office of the FAOR.Upload back-to-office-report (BTOR) and Meeting Reports in the Shared DriveSupport Project activities.Backstops for the Office Associate during period of absence.Manage the calendars of the FAO Representative and Assistant FAO Representatives; schedule appointments; brief the supervisor/s on matters before meetings and missions.Assist with protocol liaison activities with the Host Government.Carry out administrative functions to support the activities of the FAO Representation.Take minutes at internal and/or official meetings.Undertake any other tasks assigned by the Supervisor within the assigned area of responsibility.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements:University Degree in Social Sciences, Administration, or a relevant field preferred.
Minimum of 2 years of practical experience in general administration/office operational activities, and progressively responsible experience in operations works.Good computer skills and proficiency in English language is required.Nationality of Nigeria or resident in the country with a regular work permit. FAO Core Competencies
Results Focus
TeamworkCommunicationBuilding Effective RelationshipsKnowledge Sharing and Continuous Improvement Technical/Functional SkillsMeeting deadlines;
Conversant with the manuals in the field of general administration and logistic principles and procedures and practices is essential.Ability to work under pressure and to multi-task and to maintain good working relationships with people of different nationalities and from different cultural backgrounds.Familiarity with UN rules and FAO rules and regulationsAbility to work efficiently and accuratelyCommunication skills to maintain good working relationships with people from different nationality and cultural background. Desirable SkillsPrevious work experience with UN agencies would be an asset
Ability to work efficiently and accurately under pressure.Communication skills to maintain good working relationships with people from different nationalities and cultural backgrounds Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATIONFAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org
Applications received after the closing date will not be accepted.Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.
HOW TO APPLY• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills• Candidates are requested to attach a letter of motivation to the online profile• Once your profile is completed, please apply, and submit your application• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications• Incomplete applications will not be considered• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application• Only applications received through the FAO recruitment portal will be considered• Your application will be screened based on the information provided in your online profile• We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT POSTULER