Cesvi  recruits 01 National Country Administrator

WORK CONTEXT

Haiti is a fragile and vulnerable State because of a sum of factors such as historical national political instability and corruption, natural disasters and geopolitical isolation.

In the last eight years, after the earthquake, sudden climatic shocks (droughts, tropical storms and hurricanes) forced the population to live in extremely vulnerable conditions.

The poverty headcount ratio at a national level is 58.5% and the majority of population lives in malnutrition (53%).

Currently the country is going through a strong economic and political crisis that generates tensions and demonstrations, aggravating the conditions of poverty of the majority of the population.

Cesvi started its humanitarian actions in Haiti in 2009, with the general objective to reduce vulnerabilities in rural and marginalized areas, through multi-donors and multi-sector intervention on education, protection, food security and livelihoods.

Currently actions are concentrated in two areas of Haiti: Port-au-Prince (PAP) and Les Cayes.

The project portfolio consist of 3 mains projects in Les Cayes:

1. In consortium with Catholic Relief Services (CRS) and Caritas Haiti-Jérémie, “Pestel and Corail resilience” project contributes to the reduction of food and nutrition insecurity of the vulnerable subjects in the affected areas. In aims also to improve, through structural actions, the population’s resilience towards these chronic problems.

In order to achieve the objective CRS, Cesvi and Caritas Haiti-Jérémie work on three interrelated factors:

• the farmers ability to manage natural resources and to produce in a lasting and resilient way in order to generate a balanced diet and to increase their incomes
• strengthening the inputs and seeds supply system and the facilitation of access to finance services and markets
• the ability of the authorities and the other key actors to support and implement the construction of resilience on a regional, national and local level, through structural organization

2. The Echo Project is an immediate response to food needs of vulnerable families, not only during the gap period between the winter and spring agricultural season, but also before the identified hunger gap, in order to prevent the worsening of their vulnerability.
3. Economic empowerment of women involved in agricultural production and/or processing and strengthening their capacity to cope with climate change financed by UN Women through Cocoa and agro-silver activities Cesvi collaborate directly with a local partner. for technical training

In Port au Prince, Cesvi works with a local partner in supporting the House of Smile project a special initiative dedicated to children and families for their wellbeing and education.

JOB DESCRIPTION

The National Country Administrator will report to the Head of Mission. S/he will collaborate with the Project Managers and the staff in Les Cayes/Port- au- Prince.

At HQ-level s/he will report to the Desk Officer and will coordinate with the Project Accountant.

The National Country Administrator will have a role of coordination and general control of administration, finance and logistics concerning the management of Cesvi processes in the country.

S/He will be based in Les Cayes with possibility of short missions to Port au Prince for coordination meetings.

Tasks and responsibilities:

Financial monitoring of the projects implemented in the Country

• Supervise and/or update the Prime entry and Balance Forecast Update (BFU) on monthly basis and submission to the HQ in collaboration with the Project Managers (PMs) and administration department and under the supervision of the Head of Mission (HoM)
• Update Share costs plan on quarterly basis in strict collaboration with HoM
• Supervise local admin staff for the management of petty cash, cash book and bank books

Cash and Bank reconciliations

• Prepare draft of interim financial reports and final financial reports
• Assist each PM and administration department in the preparation of the procurement plan for yearly project management and its update
• Assist each PM and administration department in the procurement procedures
• Assist each PM and administration department in the preparation of the cash flow needed and the Request for Funds to the HQ or Request for Payment
• Organize training meetings on administrative procedures (for partners and local staff)
• Support each PM in drafting new proposals

Donors’ Audit and Expenditure verification and Country Audit for registration

• Supervise the organization of all Donor’s Audit requests and Expenditure verification in coordination with HQ, according to Cesvi external audit procedure
• Supervise the organization of the Country Audit needed for the registration in coordination with HQ

Support the efficient office management

• Contribute and participate in the preparation and updating of Cesvi Country manual of internal procedures
• Ensure a proper written handover by the end of the contract

Administration and HR

• Guarantee the correct HR management for local staff
• Apply Cesvi internal procedures in the Country and contribute to their update and improvement in collaboration with the HoM and HQ
• Supervise that staff recruitment is done according to the safe-recruiting process
• Supervise that staff contracts are defined according to the grade and level of Cesvi salary scale
• Supervise the regular compiling of attendance sheet, and supervise the update of holiday & permits follow up
• Supervise the monthly payroll and salary payments
• Verify the correct allocation of staff costs
• Supervise that contracts are regularly registered by the competent authorities and that taxes and social insurance are deducted and deposited according to national tax regulation

Logistics Management

• Build capacity of national logistic and admin staff through on-the-job training
• Enhance systems and guidelines for the logistics unit of the mission on procurement procedures, store control; equipment, vehicle use and maintenance, fuel tracking, and other logistical matters
• Take part in the procurement process and validate before payment
• Ensure that Logistic coordinator supervises the management of supplies, stocks and assets
• Plan and coordinate regular field visits of the Logistic coordinator and Logistic manager in order to assess the office management and logistic systems in place or in case support or office set up is needed
• Organize office management and supervision of allowed Budget

ESSENTIAL REQUIREMENTS

• Minimum 7 years’ experience in financial and administrative management of cooperation and development projects
• Extensive experience of working within a senior management role within a complex country programme in an emergency response or fragile state
• Strong budgeting and financial management skills
• Accountancy skills and ability to prepare financial reports
• Knowledge and experience in purchases and procedures
• Experience in managing grant contracts for ECHO, UN, and DEVCO projects
• Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UN, DEVCO)
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work cooperatively
• Good communication and leadership skills
• Excellent problem-solving and analytical skills
• Solid diplomatic skills: the ability to manage a variety of internal and external relationships, especially with partners.
• Self-motivated, able to take initiative, resilient and able to work independently
• Highly result oriented with the ability to manage workload and stress
• Flexible and with a positive attitude
• Prior experience in Haiti
• High level of IT skills (Office package)
• Fluency in French and English (written and spoken)

DESIDERABLE REQUIREMENTS

• Post graduate qualifications in management or related fields.
• Prior humanitarian work experience French speaking countries
• Experience in harsh working environments
• Skills in developing, delivering and evaluating training for staff members
• Strategic thinking and innovation

 

SAFEGUARDING

Cesvi has a zero tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, representatives or partners.

Cesvi commitment to being a safe organization begins with the staff recruitment process, which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.

 

Unfortunately, due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.

Contact person

TO APPLY: https://www.cesvi.org/jobs/national-country-administrator-haiti/