ACTED recruits 01 IT Logistics Intern

ACTED recruits 01 IT Logistics Intern

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Yemen

ACTED has been present in Yemen since 2012 with a coordination office in Sanaa, and four operational offices in Ibb, Sa’ada, Aden and Al Hudaydah. The NGO intervenes in seven governorates of the country (Al Dhale’e, Al Hudaydah, Al Jawf, Ibb, Raymah, Sa’ada and Taizz), riddled by conflict since 2015. The charity provides emergency response, as well as deliver rehabilitation and development projects with WASH, shelter, food security and agriculture programming, camp coordination and camp management, economic recovery and market systems, cash and voucher programming.

After the start of the conflict, ACTED shifted strongly towards emergency programming, while remaining committed to longer-term livelihood and development strategies. The teams pursue programming in response to emergencies while building disaster resilience, co-constructing effective governance, and promoting inclusive and sustainable growth. Using a multi-sector approach, ACTED aims to comprehensively meet the needs of the most vulnerable displaced and host communities.

You will be in charge of

Ensures that organization Procurement Guidelines are strictly applied

• Collects all the day-to-day order forms and ensures the timely procurement of project and office necessary goods and services, in a transparent and accountable manner;·
• Collect quotations from the market respecting the specifications of the request and purchase procedure.·
• Handle procurement according to procurement scenarios requirement.·
• Ensure transportation for the item to the requester by coordinating with the user departments.·
• Get a receipt against the delivery. (way bill, internal delivery note, reception…)·
• Management of all administrative aspects and all paper work in logistic department;·
• Follow-up of the orders with program managers and head of departments;·
• Follow-up of the deliveries of consignments, being continually in touch with stock keepers to ensure that the deliveries are being done promptly, pushing the contractors to carry out their responsibilities;·
• Follow-up of the FLAT folders, making sure that every contract has all supporting documents attached;·
• Keeping a computerized track of all purchases- OFU and Assist (ACTED online);·
• Working closely with Finance department regarding allocation of purchases and reparation of vehicles;.·
• Management of assets, controlling and checking that the asset’s inventory and follow-up is being properly done;·
• Inventory management following ACTED warehouse management procedures.

IT Responsibilities·

• Install and configure computer hardware operating systems and applications·
• Monitor and maintain computer systems and networks·
• Talk staff through a series of actions, either face-to-face or over the phone, to help set up systems or resolve issues·
• Troubleshoot system and network problems, diagnosing and solving hardware or software faults·
• Replace parts as required·
• Provide support, including procedural documentation and relevant reports·
• Follow diagrams and written instructions to repair a fault or set up a system·
• Support the roll-out of new applications·
• Set up new users’ accounts and profiles and deal with password issues·
• Work continuously on a task until completion (or referral to third parties, if appropriate)
• Prioritize and manage many open cases at one time
• Rapidly establish a good working relationship with colleagues and other professionals, such as software developers·
• Test and evaluate new technology·

Conduct electrical safety checks on computer equipment.