Humanitarian OpenStreetMap Team recrute 01 Stagiaire aux opérations humaines
Mapping our world together
Overview
Work Location: Remote, within West & Northern African region, Dakar-Senegal
- Application Close Date: August 25, 2023
- Estimated Start date: September 15, 2023
- Department: Open Mapping Hub – West & Northern Africa
- Reports to: Regional Director
Terms: 4 months ½ (from September 15, 2023 to January 31, 2024)
Travel: occasional
Level: 0
About HOT
Humanitarian OpenStreetMap Team (HOT) sits at the nexus of participatory mapping, community-led development, humanitarian response, open data and tech. With a talented and diverse team spread around the globe, HOT is an NGO which supports a dynamic global community of thousands of dedicated volunteers using maps and open data for humanitarian response and the Sustainable Development Goals. Working with humanitarian and development partners like the Red Cross, Médecins Sans Frontières, UN agencies, governments and others, the HOT community maps in solidarity with those affected by or at risk of disaster, contributing the maps and data aid workers need to do their lifesaving work.
In 2020 the work of the HOT community was recognized by TED’s Audacious Project, a collaborative philanthropic initiative that serves as a springboard for social impact on a grand scale, leading to an exciting new phase of growth. HOT is expanding its activities: opening four regional hubs and scaling up its support to local mapping communities with the audacious goal of mapping an area home to one billion people in 94 countries at high risk of disasters or experiencing poverty – mapping with communities before they are in crisis.
About the Open Mapping Hub – West & Northern Africa
The WNAH is one of four regional open mapping hubs opened in March 2022, powered by the Humanitarian OpenStreetMap Team. The purpose of the WNAH is to serve the OpenStreetMap movement in the West and Northern Africa region, providing decentralized support and services to the OpenStreetMap movement; powering the evolution and growth of OpenStreetMap data and community ecosystems in the region and maximizing the impact of both for improved humanitarian and social impact.
About You
HOT is looking for someone passionate about, and willing to gain experience in international development and humanitarian action. You should be able to work within a fast-paced, international organization responding to urgent crises and persistent development issues. You should be excited about working with an international team and with different teams in the field. You should be familiar with the operations and internal functions of international NGOs and knowledgeable about the sector. You will work on a broad range of tasks and projects and have exposure to all aspects of the functioning of the organization. This role is experience oriented.
About the Role
The People Operations Intern will work with the Regional Director and members of the West Africa regional hub team. He/She will support various operation aspects of the Program, Community and Partnership and Fundraise departments activities such as projects launch, implementation and closeout, travels for meetings, coordination of events and any activity requiring support to the team for travel, logistics, accommodation, among others. As a main point of contact for general operations-related queries, you will address and/or redirect queries as appropriate on the following scope of responsibilities. You will also be responsible for supporting the Regional Director in managing his schedule, reviewing, prioritizing, and communicating effectively with the team, organizing travels and meetings and assisting him in all administrative related tasks assigned. as taking notes in meetings and any other administrative tasks that help the Regional Director to perform.
This role will be prioritized for applicants from the West and Northern Africa region. To learn more about which countries HOT plans to work in West Africa, please see here.
Responsibilities
- Implement the processes for Operations particularly for the team composed by Program, Community and Partnership and Fundraise department
- Support the administrative, logistical and Ops related tasks in the hub
- Maintain online file system (invoices, quotes etc), in collaboration with Finance
- Support new vendor identification, procurement, due diligence and onboarding in collaboration with the finance department
- Aid in annual submission of any required NGO/entity filings and audit support to finance team
- Support planning and running of annual international Open Summit & other regional events support as necessary
- Participate in weekly meetings with the regional team to track action points and follow up
- Liaise with the global operations team for guidance, support, training and alignment on operations processes and procedures
- Support travel management & bookings for conferences, staff meetings, team in field activities
- Support the RD in scheduling and managing his calendar, allocating resources and time where needed
- Prepare meeting outlines, notes, formal agendas and represent the RD in designated meetings
- Acting as the point of contact between the Regional Director and internal or external colleagues
- Organizing and booking meetings
- Handling correspondence directed to managers
- Making travel arrangements and detailed travel itineraries
- Taking minutes and writing them up subsequently
- Producing reports and presentations
- Maintaining and looking for ways to improve current systems
- Support any administrative tasks that help the Regional Director to perform
- Any other tasks as assigned
Qualifications
Essential
- Work or educational experience equivalent to a Bachelor’s or university degree in International Relations, International
- Development, Non-Profit Management, Social Sciences, or similar,
- French/English bilingual or French/English professional proficiency
- Passionate about humanitarian action and international development
- 1 to 2 years experience in similar roles in non-profit, non-governmental organizations and/or international systems
- Familiarity with GSuite
- Quick learning and adoption of new systems, software and processes
- Excellent time management skills and ability to multitask and prioritize work
- Good knowledge of administration and office management will be an asset
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- A good sense of humor and willingness to learn
Are you missing a few of the technical skills listed? We would still like to see your application. While the skills above fit our vision of this role, we are open to those candidates with a strong knowledge foundation that are fast learners and highly motivated to close any skill gaps.
Compensation and Benefits
HOT values transparency and equity. All HOT compensation globally is set according to a framework detailed on our website. HOT offers a work-from-anywhere culture, flexible working arrangements, and various other benefits that support staff wellbeing.
Equal Opportunity
We seek to recruit persons that reflect the diversity of the communities we work with and further, to support their retention and advancement within the organization. HOT does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. Our staff includes people who are parents and nonparents, the self-taught and university educated, and from a wide range of socio-economic backgrounds, lived experiences, and perspectives on the world. HOT is an equal opportunity employer. We seek to live our values and promote inclusivity in all locations. All of our staff work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of all is valued and respected.
HOT is committed to diversity within our team, and recognizes our role in closing the digital divide, including identifying obstacles that certain groups face in developing skills needed for roles in the humanitarian & technology sectors. Women, nationals of developing countries, and members of other underrepresented groups are strongly encouraged to apply.
To Apply
Please complete the application by August 25, 2023. Your CV/resume should not exceed 2 pages.
The selection process will consist of the following steps:
Online Application
- Written Exercise/Assessment
- Panel Interview/s
Please note that we reserve the right to close the job advert before the advertised deadline once we have received a maximum of 75 applications.
Pour postuler, veuillez cliquer sur ce lien : hotosm.bamboohr.com.