L’Ambassade du Royaume-Uni à Dakar recrute 01 Estates Manager et Deputy Corporate Services Manager
Main purpose of job
Ensure the British Embassy’s estates in Senegal are maintained to a high standard. Work closely with the Corporate Services Manager (CSM) to ensure the efficient day-to-day running of the Corporate Services Team and the management of resources under its control.
Deputising for the (CSM) as required, and undertake the CSM role in their absence.
Roles and responsibilities
Estates Management: (60%)
- Direct the management of the embassy’s estate, leading the 11 person team, ensuring that UK and local standards are met through planned and reactive maintenance and in compliance with corporate procedures, including local and UK health and safety regulations and policy.
- Tender then manage contracts and supplier performance, communicating requirements, monitoring implementation and making sure that service level agreements are met. Find new suppliers where necessary.
- Maintain a direct line to estates resources in London or elsewhere in the network, taking advantage of their expertise and making sure that central processes are being followed, for example by using the forward maintenance register to make sure preventative maintenance is carried out.
- Monitor and forecast estates budgets and expenditure.
- Plan, measure and monitor estates performance against set targets, preparing reports as required.
- Oversee the sourcing of residential properties, lead negotiations and make recommendations to the post housing committee (PHC). Play active role in PHC responding to all Estates queries and concerns.Deputy
Corporate Services Manager (CSM): 20%
- Support the CSM in managing the day to day functioning of the 1 HMG platform.
- Effective oversight of the CS Team’s key business performance indicators to ensure they meet or exceed global and local service delivery standards.
- Support CSM with the oversight of FCDO financial and budget management. Provide high quality financial corporate returns e.g. Monthly budget and finance reports, Medium Term Financial Planning.
- Support the CSM in ensuring best practice is applied in the procurement of goods and services
- Support the CSM with HR and staffing matters, including policies and practices relating to employment terms, pay and benefits, performance management, people development, induction etc. ensuring best practice and compliance with FCDO policies and local employment legislation.
- Long term planning to ensure the consistent provision of corporate services during periods of high demand.
- This will include financial, team-planning, and managing change processes.
- Back up accountant, HERA and CTIBANK Approver and GTPC uploader. Adhoc team support tasks.
- Support other members of the corporate services team as required.
- Responsible for estates contingency plans and act as the coordinator in crisis situations.
- Deputise for the corporate services manager during periods of absence.
People (20%)
- Assist CSM in setting clear performance objectives and upholding standards across the CS Team; providing ongoing monitoring and support to team members to ensure all perform to the best of their abilities, and promote a culture of continuous personal development.
- Line manage three staff members, supporting them to develop and improve, tackling any under performance, holding regular performance conversations and setting realistic but challenging goals. Quality assure their line managees.
- Champion and embed a collaborative and inclusive culture
Resources managed:
Line management of 3 staff and countersigning for 8 staff.
Essential qualifications, skills and experience
- Excellent communication skills in English, both verbal and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
- Excellent organisational skills and with a keen eye for detail.
- A minimum of three years of experience leading and managing a diverse and multi-disciplined team.
- Demonstrates excellent staff management skills and effective communication skills.
- Strong analysis, organisational, and time management skills.
- Flexible, decisive, and resilient under pressure, with a proven record of delivering results to tight deadlines.
- Excellent interpersonal and active listening skills, with the ability to cultivate and maintain a range of contacts at all levels.
- IT literate and well versed in the use of Microsoft Office suite of applications.
- Financial and commercial understanding
Desirable qualifications, skills and experience
- Recognised qualification / experience in facilities management or relevant engineering discipline.
- Background/ Certification of Health and Safety practices in the work place.
- Recognised qualification / experience in project management.
- Experience and knowledge of accounting/finance
Required behaviours
Making Effective Decisions, Managing a Quality Service, Leadership, Communicating and Influencing
- Duration of Post: 12 months
- Salary: XOF 1,160,374
- Start Date: 1 January 2023
Other benefits and conditions of employment
Learning and development opportunities
The successful applicant will have access to a range of learning and development opportunities both in-house and e-learning, with the potential for overseas training.
Working patterns
Possibility to work from home one or two days a week.
Additional information
Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British Embassy will never request any payment or fees to apply for a position.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Information about the Civil Service Success Profiles can be found on this link:
https://www.gov.uk/government/publications/success-profiles
All applicants must be legally able to work in Senegal with the correct visa/status or work permit.
The successful applicant will demonstrate that they meet the requirements under Senegal law to work in Senegal.
The British Embassy in Dakar is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
Staff recruited locally by the British Embassy in Dakar is subject to Terms and Conditions of Service according to local Senegalese employment law.
Application deadline: 26 October 2022.