Save the children recruits 01 Regional Supply Chain Manager

Save the children recruits 01 Regional Supply Chain Manager

Role purpose

The Roving Supply Chain Manager provides strategic and technical Supply Chain leadership and support to assigned Cos. The Roving Supply Chain Manager acts as Country Office Focal point for Procurement, Asset Management, Fleet Management, Inventory Management, Supply Chain projects roll out, Supply Chain HR management, and data management.

This role should be performed in regular coordination with assigned COs, in order to ensure high quality Supply Chain technical and management backstop support, linking with all relevant COs and RO stakeholders.

He/she is the first point of contact for COs concerning anything related to Supply Chain, providing guidance, leadership, support and coordination. This role should be embedded within assigned COs Supply Chain teams, ensuring that each staff within supply chain function can contact him/her to raise issue or obtain ad hoc support.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Reports to: Regional Head of Supply Chain

Staff reporting to this post: None

Key responsibilities

Procurement

• Support the completion of the ProSave readiness activities
• Support the rollout of Source to Pay for the waves 5 and 6
• Support Cos on ProSave trouble shooting and capacity building
• Support review of procurement plans & define Cos procurement strategies.
• Provide support on management of complex/high volume procurement.
• Review and approve Tenders/RFQ as per CO request before advertising.
• Review and approve procurement process done via tendering process
• Review procurement contract and advice with the objectives to reduce procurement related risks.
• Support in the review procurement waiver above $ 50 k and submit to regional procurement unit for approval

Assets Management

• Support the rollout of the eAsset across the WCA region and its maintenance
• Support the Country in developing an asset replacement strategy
• Support the Country in Asset Disposal exercises by providing guidance or in country support according to volumes and complexities of the disposal exercises
• Ensure Proper Asset Tracking system is in place in all assigned COs
• Verify asset management system during CO visits and provide action plan to improve the management, following up regularly on the CO actions
• Ensure that COs are respecting SCI standards on Asset Management
• Ensure linkage with Regional and COs Finance Dept. counterparts to support approvals and initiatives related to asset management
• Provides ad hoc trainings and capacity building support to Cos in Asset Management area.

Inventory Management

• Ensure TIM usage and follow up on inventory management in assigned COs
• Act as TIM escalation path for COs for TIM related issues, and refers to Global TIM support in case of need
• Support COs engaging in initiative to manage Admin stock via TIM
• Ensure that during each visit to CO the admin stock management system is audited to identify potential weaknesses
• Verify Inventory management system and physical stock management during CO visits ensuring action plan for improvement is elaborated with relevant COs and actions are tracked and monitored
• Ensure that CO is in respecting SCI standards for inventory management
• Provides ad hoc trainings and capacity building support to COs in Inventory Management area

Fleet Management

• Support the assigned Countries in developing a Fleet replacement strategy aiming to efficiencies and sustainability. The strategy should act as reference for all decision making about vehicles procurement, usage and disposal
• Support assigned Countries in improving movement planning and
• Ensure that key SCI standards concerning fleet management are in place
• Link with Global Security & Safety (GSS) counterparts to ensure best safety and security standards are in place and correctly declined in all locations at COs level.

Supply chain Human Resources Management

• Support COs in all relevant recruitments (in agreement with CO and applying a risk and complexity factor to each role being recruited) by providing testing material, evaluating the test and participating in the interview panels
• Support induction process of new Country Supply Chain Leads in case of transitions in one of assigned COs ensuring building team spirit, coordination mechanisms and clear ways of working and communication lines between COs and RO team
• Support Capacity building activities at CO level acting as trainer during capacity building initiatives, by supporting organisation of and participating to workshops, and preparing key training material and self-help options for COs
• Support Talent management of Supply Chain by linking with CO Supply Chain lead and HR department, ensuring that development plans are developed and implemented for the most important staff of Supply Chain
• Act as focal point for supply chain staff development initiatives, including promotion of secondments and participation to external trainings.
• Act as escalation path for issues with in CO Supply Chain leadership, allowing all Supply Chain staff at CO side to have a technical referent where to turn to in case of issues or support needs.
• Support DPOs and Supply Chain leads of assigned COs in re-structuring exercises by running analysis, providing expertise, ensuring proper risk management approach, aligned with COOM and WCA Procurement Operating Model.

Supply Chain Projects Management

• Support Proposal Development at CO level by providing ad hoc support when requested and by reviewing the most relevant projects (volumes and risks) and providing improvement feedback to COs.
• Support Supply Chain and Procurement lead in reinforcing their strategic skills in order to represent an added value when participating in proposal development processes
• Ensure that Asset, Procurement and Fleet strategic plans are aligned and declined in the proposals to ensure sustainability and cost efficiency
• Ensure that proper Supply Chain HR costs are included in awards, by working together with in CO Supply Chain Lead on structuring the different functions of Supply Chain alongside volumes, risk and complexity criteria

Supply Chain Lead

In case of critical gaps in assigned COs or in case of surge of needs in relation to increased volumes, complexities and risks at CO operational level – such for example in first phase emergency response – the Roving Supply Chain Manager ensures gap filling or surge leadership capacity at CO level for short period of time (up to 6 weeks)

Regular Country Offices visits

• Beside gaps or surge critical needs, the Roving Supply Chain Manager will visit at least once a year all assigned Cat B COs and twice a year the assigned Cat A COs and performing agreed activities as per previously developed TOR alongside all key support objectives of the role.
• COs visits should include monitoring and support to Field locations, and at least during the first visit a review of all high volume and high risk operational field offices will be needed.
• Excluding the annual leave, the Roving Supply Chain Manager can have up to 60% of travel per year, depending on the needs and agreed objectives set by RO Supply Chain lead.
• During CO visit conduct spot check of some procurement files and provide feedbacks on procurement process and filing.

Support on Data, internal Process support and Change management

• Roving Supply Chain manager supports COs in usage of Sharepoint platform for data and information sharing by providing trainings and by regularly monitoring the quality of the online archive being generated by assigned COs
• After that all reports are received and reviewed by RO Supply Chain Data focal point, Roving Supply Chain Manager provides strategic and detailed feedback to the assigned COs supporting decision making processes based on analytics
• Ensure linkage and coordination between assigned COs and key RO counterparts for Procurement (RPU), Data (Data focal point) and for specific projects being rolled out to COs alongside the WCA Supply Chain transformation strategy.
• Represent COs in regional or global level discussions or working groups to ensure that CO needs and constraints are embedded in all initiatives related to change management.

Emergency Preparedness

• Roving Supply Chain Manager support COs in developing operational EPP and he is acting as support focal point for everything related to pre-positioned stock, linking up with the key stakeholders at RO and global level.
• Roving Supply Chain Manager might be requested to participate in Capacity building activities and programmes acting as facilitator / trainer.

Ad Hoc specific activities as per needs

The Roving Supply Chain manager might be required to perform specific tasks as per contingent needs arising. A non-exhaustive list would include performing audits of Supply Chain management systems at COs level, ensuring interim of key RO colleagues, taking part to regional procurement processes to select, represent WCA or COs supply chain function in clusters, meetings or conferences; and any other needed activity in line with technical capacity and seniority of the role.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Qualifications and experience

• Postgraduate degree or diploma in Logistics Management or any related field of studies
• Proven experience in Source to Pay
• At least five years supply chain management or operations management level experience in logistics in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
• Proven experience in all technical areas of Supply Chain operations including procurement, transport/distribution. Warehousing and stock management, fleet management, asset management.
• Ability to synthesize and analyse information, and make clear, informed decisions; experience in managing high level of data and analysing analytics.
• Ability to build relationships quickly with a wide range of people, both internally and externally
• Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
• Experience in developing the capacity of logistics staff through the use of training, performance management frameworks and development plans.
• Experience in development and implementation of efficient logistics systems, policies and procedures.
• Excellent written and spoken communication and interpersonal skills
• Fluent in French or English as a MUST
• Commitment to Save the Children values
• Knowledge of Western and Central Africa region is a must, and previous SCI Experience is strong advantage
• Excellent in office pack/SharePoint is advantage
• Willingness and ability to travel around the region sometimes with small notice for up to 70% of the time.
• Resilient to stress and able to keep him/herself motivated also during challenging situations
• Experienced in remotely managing or supporting senior management roles is a MUST.
• Able to prioritize and work with limited supervision , self-motivated, resilient to stress

Behaviours (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
  future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

Job details

• Location: Senegal, Dakar (SCI Country Offices around West and Central Africa).
• Contract length: 24 months

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as contrary to the values and practices of our organization.

Female and National applications are strongly encouraged!

Closing date: 21 Apr 2022 – 22:59 GMT.Postuler