Recrutements Organismes

USAID Senegal recrute 02 profils

USAID Senegal recrute 02 profils

Roving Secretary

Entreprise/Structure: USAID Senegal
Ville, Pays: Sénégal
Niveau d’études minimum réquis: Non précisé
Expériences professionnelles demandées: 5 ans
Date limite de dépôt de dossier: 30-12-2016
Email de réception des candidatures : Non précisé

Détails de l’offre:

SUBJECT:  Job Vacancy Announcement – FSN/2016/17
 TO: All Qualified Applicants
JOB TITLE: Roving Secretary
GRADE: FSN-7 with the possibility of hiring the employee at the lower grade
CLOSING DATE: December 30, 2016
Note:  Due to the number of applications we receive, only applicants who have been short listed will be contacted by USAID.
A.  BASIC FUNCTION OF POSITION
This position is located in the Executive Office (EXO).  The primary purpose of this position is to serve as a year round Administrative Assistant providing Mission-wide support to the different offices as the need arises, and as such, perform a comprehensive range of procedural, administrative and secretarial functions. The primary function is to provide administrative and secretarial coverage for Administrative Assistants who are on leave. Additionally, the Roving Administrative Assistant will assist Offices/Teams with occasional clerical and administrative tasks as the need arises and schedule permits.  This position will also provide the administrative support requirements of the Mission’s Development Leadership Initiative.  Mission-wide clerical and administrative tasks will be coordinated by EXO. The Roving Admin Assistant must be multi-talented and able to assist with a variety of administrative tasks.
B.  MAJOR DUTIES AND RESPONSIBILITIES
Administrative support           65%
a. Using automated data processing equipment and software, types, prints, and reproduces correspondence.  Establishes and maintains files for correspondence, cables, memos and faxes; according to USAID procedures and standards.  Takes the initiative to act on routine matters. b. Manages the correspondence control system.  Receives, screens, and insures correct distribution of mail, attaching relevant background material.  Reviews outgoing mail for proper address, routing and attachments prior to transmission. Records, tracks and properly distributes incoming and outgoing correspondence.  Reviews and takes appropriate action on documents in the in and out boxes. c. Researches, collects, reviews and interprets information, both general and technical, required to draft non technical correspondence.  Searches files and records to assemble background information for needed reports. d. Composes non-technical correspondence in both French and English. Translates from English to French noncomplex, non-technical correspondence.  Reviews own correspondence for typographical and grammatical accuracy and conformance with Mission formatting procedures. e. Receives and places telephone calls in English and French, takes and leaves message; answers questions or directs callers to other staff members; sets up meetings and schedules appointments; receives and assists visitors.
Logistical and Technical support         35%
a. Assists with the coordinating and the logistical set up of meetings, workshops, field trips including meeting room, meals, and travel and hotel arrangements.
b. Assists with various department specific administrative functions such as assistance in the preparation of contracts, travel requests, transportation requests, purchase requests and completion of different forms and reports.  Keeps on hand a supply of commonly used Mission forms as well as key documents.
c. Performs other duties as needed.
C.  DESIRED QUALIFICATIONS
a. Education:  Completion of secondary school is required. Completion of business school or secretarial training is required.
b. Prior Work Experience:  Three to five years of progressively responsible secretarial, administrative assistant or substantive clerical experience is required.  At least two years of this work experience with the U.S. Government, a local/international NGO, or other multilateral/bilateral organization is required.
c. Language Proficiency:  (List both English and host country language(s) proficiency requirements by level (II, III) and specialization (sp/read):  Level III in English and Level IV in French are required.
d. Knowledge:  Must have working knowledge of the U.S. Government, a local/international NGO, or other multilateral/bilateral organization policies, regulations, and practices.
e. Skills and Abilities: Must have the ability to independently draft routine correspondence based on the administrative policies, communicate effectively, both orally and in writing; to obtain, analyze, and to prepare correspondence documents; to use word processors and office information systems; to maintain database.
D.  POSITION ELEMENTS
a. Supervision Received: The incumbent will work under the direct supervision of the Human Resources Management Specialist.
b. Available Guidelines:  Mission Orders, USAID Automated Directive System (ADS).
c. Exercise of Judgment: Must exercise judgment to interpret, and evaluate the relevance and reliability of, information used and/or provided; to organize and present data in documents prepared by the incumbent.
d. Authority to Make Commitments:  None.
e. Nature, Level and Purpose of Contacts: Contacts will include US, Foreign National Staff at all levels and visitors.
f. Supervision exercised: Position is non-supervisory.
g. Time Required to Perform Full Range of Duties After Entry into Position: One year.
HOW TO APPLY:
I. Interested applicants with existing Senegalese Work Permits MUST submit a complete application package which includes the five following required document:
1. A cover letter
2. A detailed CV:  An up-to-date curriculum vitae (CV) or resume.  Your CV/resume must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria.
3. 3 References who are not family members or relatives.  Provide:  Name, email address and phone number of each reference.
4. Copies of relevant degrees
5. Form AID 302-3.  The submitted form must be signed and completed as much as possible and may reference the CV/resume for a greater detailed explanation of work experience rather than repeat it in the form AID302-3 (form can be found on this web site: https://www.usaid.gov/forms/aid-302-3
II. Applications should be addressed to the: “ATTENTION OF HUMAN RESOURCES SPECIALIST – USAID/SENEGAL”
III. Email subject MUST be:  JOB ANNOUNCEMENT FSN/2016/17 ROVING SECRETARY – EXECUTIVE OFFICE
IV. Application should be send:
 BY EMAIL usaiddakar-hr@usaid.gov
Incomplete applications will be rejected and all Documentation MUST be in English.
 Deadline to receive applications:  DECEMBER 30, 2016
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
The US Mission in Senegal provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age,  disability, political affiliation, marital status, or sexual orientation. USAID/Senegal also  strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

USAID Development Assistance Specialist (President Malaria Initiative Specialist)

Entreprise/Structure: USAID Senegal
Ville, Pays: Sénégal
Niveau d’études minimum réquis: Non précisé
Expériences professionnelles demandées: 5 ans
Date limite de dépôt de dossier: 30-12-2016
Email de réception des candidatures : Non précisé

Détails de l’offre:

JOB TITLE: USAID Development Assistance Specialist (President Malaria Initiative Specialist)
SUBJECT:  Job Vacancy Announcement – FSN/2016/18
GRADE: FSN-10 (with the possibility of hiring the employee at the lower grade
TO: All Qualified Applicants
CLOSING DATE: December 30, 2016
Note:  Due to the number of applications we receive, only applicants who have been short listed will be contacted by USAID.
1.    BASIC FUNCTION OF POSITION
The President’s Malaria Initiative (PMI) accounts for 40 percent of the Health Office’s portfolio (approximately $24 million annually).  With a national scope, implemented through USAID’s bilateral partners and a range of innovative government-to-government (G2G) agreements, the PMI program has a considerable and growing workload, particularly as its G2G programs have expanded to be larger than many traditional bilateral mechanisms.  The new advisor will provide important coverage for these growing and innovative activities; s/he will be seconded 50 percent to the National Malaria Control Program, to help support implementation.
This position is for a Foreign Service National (FSN) professional to support the Mission’s programs under PMI.  The jobholder assists the USAID and Center for Disease Control (CDC) President’s Malaria Initiative Resident Advisors as well as the PMI Technical Advisor in all aspects of management of the malaria.
2.    MAJOR DUTIES AND RESPONSIBILITIES
The PMI Technical Expert for the Malaria will increase the malaria team’s capacity to implement its ambitious and growing program.  The job holder will assist the existing PMI staff in maintaining relationships with partners (other donors, implementing partners, and the GOS) and ensuring smooth planning, implementation, and documentation of the activities and agreements in the malaria portfolio.  The incumbent will participate as necessary on behalf of USAID in meetings, conferences and outreach related to malaria reduction in Senegal  and maintain communication with colleagues in AID/Washington and with other USG offices in Senegal. Specific additional responsibilities include:
 Provision of technical assistance and backstopping              (45%)
 Advises the MOH central and district program managers, and local government officials, on PMI  and informs them of any alternative approaches for attaining program objectives.
 Assists in the design, planning and implementation of malaria prevention and control activities  consistent with
USAID’s strategy and with the National Malaria Control Program (NMCP) and PMI.
 Provides technical support to PMI partners and managerial support as needed during the designing and implementation phases to ensure the quality of interventions and programmatic targets are met.
 Provides detailed input on issues related to Government of Senegal and USG health policies and programs and their positive and negative impact on malaria activities in Senegal.  Conducts analysis of program performance and recommends changes in strategic and/or implementation approaches as indicated.
 Management of Program Implementation                                                                        (35%)
 Assists in management of contracts and grants in accordance with USAID rules and regulations.  Oversees malaria prevention and control activities, including indoor residual spraying, Insecticide Treated Net (ITN) distribution, Intermittent Preventive Treatment for pregnant women (IPTp), case management, and related support activities.  Works with suppliers and partners to ensure that commodities are purchased in a timely and cost effective manner and that the capacity exists at implementation sites to receive, manage, and distribute these items.  Works with the national malaria control program and other partners to ensure an effective monitoring and evaluation plan.    Serves as Agreement/Contract  Officer’s Representative  (A/COR), Activity Manager, and G2G activity manager for selected Mission contracts, grants, and G2G agreements funded by the PMI or other USAID programs; regularly monitors and evaluates program performance and ensures that appropriate program documentation is provided.  Serves as a backstop to the USAID and CDC President’ s Malaria Initiative Advisors and the PMI Senior FSN.
 Coordination of Mission programs with donors, GOS stakeholders and other partners      (20%)
 Collaborates closely with other members of the Health Team to ensure effective implementation of USAID’s health strategy to improve and increase use of health services in targeted areas.  Consults with experts working in international organizations dealing with malaria and with NMCP officials to keep abreast of current developments and successful interventions.
3.    DESIRED QUALIFICATIONS
a. Education:  A graduate degree in public health, nursing or similar discipline, and training in infectious diseases.
b. Prior Work Experience:  At least five years of progressively responsible experience managing Health programs are required. At least three of the five years designing and managing public sector programs in the developing world, preferably Sub-Saharan Africa.
c. Post Entry Training: On-going training in Agency approaches to project design, implementation, and reporting. A/COTR training, Technical update in malaria prevention techniques being used in Senegal.  Computer skills and other information technology training.
d. Language Proficiency:  Level IV (Fluent) French and level IV English are required.  Proficiency in one or more Senegalese languages.
e. Knowledge: A thorough knowledge of the concepts, principles, techniques, and best practices of health systems, health policies, and in particular of high impact interventions in malaria, is required. A thorough understanding of Senegal’s national health policies and international priorities is necessary, as well as knowledge about Senegal’s development prospects , priorities, and resources in the health sector with particular emphasis on health issues affecting women and children and Senegal’s health system.  Familiarity with U.S. Government legislation relating to development assistance and experience with USAID program regulations and management requirements are desirable.
f. Abilities and Skills:  Demonstrated managerial, administrative, analytical, and decision-making  abilities.  Ability to readily analyze, understand, and discuss new program design, management, and implementation approaches.  Demonstrated ability to identify priority actions and generate and complete work plans within short time frames.  Strong oral and written skills, and ability to clearly communicate new program and technical concepts to technical and non-technical counterparts.  Strong interpersonal communication skills.  Ability to rapidly create text, spreadsheets, and other types of documents to meet specific program and reporting needs.
4.    POSITION ELEMENTS
a. Supervision Received:  The jobholder applies a technical body of knowledge to complex and sensitive programs in Senegal. Although the jobholder will report directly to the USAID PMI Resident Advisor, s/he is expected to work with minimal supervision and oversight and to take initiative to improve program management, planning, and results. The jobholder liaises daily with the other HPN team members to ensure synergies and effective management of activities. The jobholder drafts correspondence and presentations as requested by the PMI Resident Malaria Advisors, the PMI FSN Advisor, Health Office Director, and other relevant staff related to  USAID policy and implementation.
b. Supervision Exercised:  None. c. Available Guidelines:  Mission Orders, Automated Directives Systems (ADS), New Management System (NMS), Strategic Plans and other technical directives from the Global Health Bureau and Africa Bureau. d. Exercise of Judgment: The position requires judgment to be applied in all activities.  The jobholder is expected to be familiar with major issues surrounding malaria in Senegal and to discuss sensitive issues with GOS officials and other partners and to be able to review and appraise quality of reports and evaluations, and technical services procured by USAID.  Must be able to provide rapid independent analysis of problems, issues, and opportunities as they arise, and make recommendations to senior management.
e. Authority to Make Commitments:  Exercises delegations of authority granted to FSN technical staff, as described in Mission Orders. f. Nature, Level, and Purpose of Contacts:  The jobholder maintains and develops professional relationships at the middle levels in the GOS, NGOs, and donors.  Maintains frequent contact with mid-level officials of MOH and other partners to discuss strategies, health policy, and program  activities.
g. Time Expected to Reach Full Performance Level:  One year.
HOW TO APPLY:
I. Interested applicants with existing Senegalese Work Permits MUST submit a complete application package which includes the five following required document:
1. A cover letter
2. A detailed CV:  An up-to-date curriculum vitae (CV) or resume.  Your CV/resume must contain sufficient relevant information to evaluate the application in accordance with the stated evaluation criteria. 3.
3 References who are not family members or relatives.  Provide:  Name, email address and phone number of each reference.
4. Copies of relevant degrees
5. Form AID 302-3.  The submitted form must be signed and completed as much as possible and may reference the CV/resume for a greater detailed explanation of work experience rather than repeat it in the form AID302-3 (form can be found on this web site: https://www.usaid.gov/forms/aid-302-3
II. Applications should be addressed to the: “ATTENTION OF HUMAN RESOURCES SPECIALIST – USAID/SENEGAL”
III. Email subject MUST be:  JOB ANNOUNCEMENT FSN/2016/18  USAID Development Assistance SPECIALIST (PMI SPECIALIST)
IV. Application should be send:
 BY EMAIL usaiddakar-hr@usaid.gov
Incomplete applications will be rejected and all Documentation MUST be in English.
Deadline to receive applications:  DECEMBER 30, 2016
EQUAL EMPLOYMENT OPPORTUNITY (EEO)
The US Mission in Senegal provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age,  disability, political affiliation, marital status, or sexual orientation. USAID/Senegal also  strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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