Recrutements Organismes

UNDP is recruiting 02 profils

UNDP is recruiting 02 profils

Finance and Administrative Analyst  » Open only to nationals of Senegal »

Entreprise/Structure: UNDP
Ville, Pays: Dakar, Sénégal

Niveau d’études minimum réquis: Non précisé
Expériences professionnelles demandées: 5 ans
Date limite de dépôt de dossier: 02-02-2017
Email de réception des candidatures : Non précisé

Détails de l’offre:

Finance and Administrative Analyst (Open only to nationals of Senegal)
Location : Dakar, SENEGAL
Application Deadline : 02-Feb-17 (Midnight New York, USA)
Additional Category : Management
Type of Contract : FTA Local
Post Level : NO-C
Languages Required :  English   French
Starting Date : (date when the selected candidate is expected to start) 18-Jan-2017
Duration of Initial Contract : 1 year–renewable subject to performance and funding availability
Background
Under the overall guidance of the UNODC Regional Representative and the direct supervision of the Finance and Budget Officer, the Finance and Administrative Analyst is responsible for the financial administration of the entire portfolio of the UNODC Regional Office for West and Central Africa as per the delegation of authority on financial matters. He/she will ensure the coherent development and management of budget for the Regional office as well as support all Projects under ROSEN authority. He/she will ensure the coherent management of budget for the Regional office as well as day-to-day supervision of the Finance and Administrative Unit.
Duties and Responsibilities
Within delegated authority, the Finance and Administrative Analyst will be responsible for the following duties:
•Lead, coordinate and supervise the delivery effort within finance, human resources and administrative unit.
•Assist in the review and finalization of cost estimates, and budget proposals.
•Assist with all activities related to the management of grants and projects in Umoja.
•Provide support to managers with respect to the elaboration of resource requirements for project allocations and budget submissions.
•Prepare requests for allocations, budget revisions of funds when necessary. In collaboration with project coordinators, ensure that no over expenditure arises and that expenditures are recorded against the appropriate budget lines and commitment ledgers.
•Monitor budget implementation and determine/recommend reallocation of funds when necessary by creating unreleased and released budget revisions.
•Monitor the Field Office budget and bring forward any observation and/or recommendation to the attention of Management.
•Responsible of the implementation of the Full Cost Recovery (FCR) process and prepare appropriate cost sharing table and analysis.
•Assist in the provision of guidance on financial administration issues and practices to colleagues and to more junior personnel.
•Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
•Perform analysis of financial situation of projects and bring forward appropriate advice for consideration
•Assist, coordinate with other units and prepare Project/financial reports as required by donors or other entities.
•Monitor the Agency Service Request Portal and perform monthly and timely reconciliation of UNDP EIOVs to ensure accurate financial reports.
•Fully manage the Account Payable, Account Receivable and all transactions payments procedures; and act as First Level Reviewer/Approver for payment transactions.
•Review all vouchers posted in UNDP ATLAS and ensure their accuracy as appropriate.
•Provide appropriate response to internal/external audit observations and oversight functions.
•Master the application of IPSAS and Provide Profi and other relevant Financial Management training for Operations and project staff.
•Manage the day-to-day supervision of the work of Finance and Admin staff which includes Human Resources.
•Perform other duties as may be required.
Work implies frequent interaction with the following:
Financial Resources Management Service team at UNODC Headquarters, Umoja, UNDP Dakar and other Country Offices as well as ROSEN project teams and Sub- Offices.
Results Expected:
Formulate effective financial and administrative operations through the provision of timely support with respect to a well formulated medium-term plan, programme budget proposals, improved administration of budgets and personnel, and improved programming and budgetary practices.
Competencies
Professionalism:
Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by profession rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation:
Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Required Skills and Experience
Education:
Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
 A minimum of five years of relevant professional experience in finance, administration, budget, business administration or related area is required. Experience in programme/project management and dealing with donors is highly desirable. Working experience with the United Nations or similar international organization is desirable. Advanced knowledge of spreadsheet, web-based applications and ERP software (SAP) are highly desirable. Demonstrated working experience with the United Nations financial rules and regulations is an asset.
Languages:
English and French are the working languages of the United Nations Secretariat. For the position advertised fluency in English and French, i.e. oral and written proficiency, with excellent document drafting skills, is required.

Procurement and Logistics Analyst

Entreprise/Structure: UNDP
Ville, Pays: Dakar, Sénégal

Niveau d’études minimum réquis: Non précisé
Expériences professionnelles demandées: 5 ans
Date limite de dépôt de dossier: 31-01-2017
Email de réception des candidatures : Non précisé

Détails de l’offre:

Procurement and Logistics Analyst
Location : Dakar, SENEGAL
Application Deadline : 31-Jan-17 (Midnight New York, USA)
Additional Category : Management
Type of Contract : FTA Local
Post Level : NO-C
Languages Required :  English   French
Starting Date : (date when the selected candidate is expected to start) 01-Apr-2017
Duration of Initial Contract : 1 year – renewable subject to performance and funding availability
Background
Under the overall guidance of the UNODC Regional Representative and the direct supervision of the Finance Officer and Head of Operations, the Procurement and Logistics Analyst is responsible for the planning and oversight of all procurement and logistical operations undertaken in the entire field office as per the delegation of authority on procurement and financial matters; ensure that procurement activities, travel administration, asset management to support substantive work programmes and programmed activities are carried out in a timely fashion. He/she will ensure the coherent development and management of procurement forecast for the Regional office as well as day-to-day supervision of the Procurement and Logistics Unit.
Duties and Responsibilities
Within delegated authority, the PLA will be responsible for the following duties:
•Lead, coordinate and supervise the delivery effort within procurement, travel, logistics and asset management unit,
•Prepare procurement plan, elaboration of the Field Office procurement strategy, management of the procurement process, evaluation of bids/proposals and administration of contracts,
•Finalizes purchase orders and contracts for approval by his/her Superiors; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official,
•Oversee logistical services in accordance with UN rules and regulations,
•Prepare contracts and leases, compliance with the terms and conditions of these documents, and safeguarding the interests of the organization.
•Plan and strategize for timely delivery of goods and services.
•Liaise with Procurement Section in Headquarters and Approving Officers for procurement above delegated authority.
•Provide knowledge of the local market to develop and maintain a roster of local suppliers/vendors as well as obtain specifications for new products and equipment on the market.
•Ensure a robust travel and transport management system is in place:
•Apply most economical suitable travel options, ticket purchase, travel entitlements, hotel accommodation, VIP protocol, and airport transfers.
•Provide knowledge of Government rules and regulations and linkages with the concerned Government officials for securing visas.
•Develop transport management policy on the purchase and rental of vehicles, planning scheduling of vehicles and drivers, and monitoring fuel and maintenance expenditure trends.
Ensure effective asset management:
•Manage Field Office assets inventory, facilities and logical support in compliance with rules and regulations.
•Undertake periodic verification of assets and reporting to UNODC Headquarters.
•Provide knowledge of Government rules in connection with application for customs exemption certificates and import permits for UN consignments.
•Coordinate with the concerned Government Ministry/Department Officials for securing endorsement and adherence to the prevailing custom rules.
•Ensure adherence to UN/UNODC operational policies, procedures and standards of conduct.
•Provide appropriate response to internal/external audit observations and oversight functions.
•Manage the day-to-day supervision of the work of Procurement and Logistics staff which includes travel, transport and asset.
•Perform other duties as may be required
Work implies frequent interaction with the following
•Procurement Section at UNOV/UNODC Headquarters, Financial Resources Management Service team at UNODC Headquarters, Umoja, UNDP Dakar and other Country Offices as well as ROSEN project teams and Sub- Offices.
Results Expected
•Formulate effective procurement and logistics operational plan through the provision of timely support with respect to a well formulated medium-term plan, forecast visibility, improved administration resources and personnel, and improved programming and budgetary practices. Consistently applies appropriate policies, guidelines, procedures and processes.  Effectively and timely liaison with concerned parties at all stages of the procurement process.
Competencies
Professionalism
In-depth grasp of leading-edge techniques, practices and operations, and ability to address broader issues of procurement, finance or administration in terms of impact at the programme and institutional level -Good knowledge of best value for money and public procurement processes; ability to understand and enforce procurement policies, procedures and new programmes -Strong analytical skills to evaluate vendor applications and good knowledge of financial statements, risk factors, market trends, etc; Excellent negotiating skills in resolving conflicts and ability to shape and influence agreements with procurement units and vendors. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation
Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Required Skills and Experience
Education
Advanced university degree (Master’s degree or equivalent) in Business Administration, Public Administration, Commerce, Accounting, Law or other related fields is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience
A minimum of five years of progressively responsible experience in procurement, finance, law, administrative or related areas, in which two years must be at the international level, is required. Experience with vendor review process and identifying viability of potential vendors is required. Experience working in a procurement or procurement support function desirable. Experience in conducting training and processing data in procurement and financial management system is desirable. Advanced knowledge of spreadsheet, web-based applications and ERP software (SAP) are highly desirable. Demonstrated working experience with the United Nations financial rules and regulations is an asset.
Languages
English and French are the working languages of the United Nations Secretariat.  For the position advertised fluency in English and French, i.e. oral and written proficiency, with excellent document drafting skills, is required.

Laisser un Commentaire

En savoir plus sur Concoursn.com

Abonnez-vous pour poursuivre la lecture et avoir accès à l’ensemble des archives.

Continue reading